2019-11-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                  12 NOVEMBER 2019


CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES                      RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                            THE NEXT QUARTER
Financial Services

Budget                                    BR1 budget carryovers adopted by            2020/21 budget guidelines and               Commencement of the 2020/21
                                            Council on 15 August 2019.                    timeline currently being finalised.           budget development process.
                                                                                        Budget system enhancements for
                                                                                          2020/21         currently        being
                                                                                          implemented.
                                                                                        Ongoing monthly budget reporting
                                                                                          and support.
Assets                                    Scope and planning phase of the first       Finalise recruitment of the new asset       Continued asset capitalisation to
                                            stages of the three year asset data           accountant position.                          address backlog in Work in Progress
                                            improvement project undertaken.             Tenders     process     for   2019/20         (WIP).
                                                                                          comprehensive valuation of buildings        Streamlined asset data capture
                                                                                          and stormwater assets underway.               procedures.
Statutory Reporting, Risk Management      QAO final audit completed for the           Refinements        to process    to         QAO 2019/20 planning audit in
and Audit Compliance                        2019 year – unmodified opinion                streamline QAO audits for 2019/20.            December 2019.
                                            expected.                                   Review issues identified during
                                          Finalisation of the 2018/19 year-end          external audit to improve Council’s
                                            financial statements and statutory            internal controls.
                                            reports.
Treasury, Investments and Banking         Ongoing investment of funds in line         Investment portfolio managed to             Review of Corporate Purchase Card
                                            with Council’s Investment Policy.             ensure optimal return for Council in          Policy to ensure optimal use of
                                          Stage 2 implementation of cash                alignment with Investment Policy              purchasing cards and effective
                                            receipting system (ECR) rolled out to         requirements.                                 management of fraud risk.
                                            the remainder of Council’s facilities.      Investigating Technology One CIA
                                                                                          bank reconciliation module.
Business As Usual Activities              Monthly    financial     performance        Scope     the implementation     of         Review    of   bank    guarantee
                                            reporting.                                    Technology     One      automated             processes to ensure best practice
                                          2019/20      performance        plans         scanning and processing of creditor           approach.
                                            developed for all staff.                      invoices.




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