2019-11-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                  12 NOVEMBER 2019


BRANCH ACTIVITIES                      RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                            THE NEXT QUARTER
ICT

Technology One (T1) CI Anywhere (web      Noosability project working to              Setup of pilot online booking               Development of new T1 CI
browser based) functionality                transformation Council’s T1 property,         systems for wedding locations,                Anywhere customer request system
implementation                              compliance and customer service               street stalls and street banners.             as part of Noosability project.
                                            enterprise systems.                         Business process mapping to                 Go-live of online lodgment of
                                          Early adopter involvement in new T1           identify opportunities to streamline          building plumbing and applications.
                                            meetings application (DXP).                   customer requests.                          Further testing of new T1 meetings
                                          Workshop held with T1 R&D staff on          Testing and configuration of online           application.
                                            Council’s processing of payroll
                                                                                          lodgment of development and                 Investigation of accounts payable
                                            timesheets to identify opportunities
                                                                                          building / plumbing applications.             processing with scanning and
                                            for improvement.
                                                                                        Configuration      of     an    online        automatic document matching and
                                                                                          cemeteries enquiry website.                   supplier portal introduction.
                                                                                        Configuration and testing of new T1
                                                                                          meetings application.
GIS Mapping                               Provided analysis and mapping for           Biodiversity mapping.                       Continuous improvement of mapping
                                            planning scheme.                            Improving mapping for cemeteries to           data.
                                          Made data available for GovHack.              provide accurate online public
                                          Mapping for biosecurity plan.                 mapping.
                                          Fox    information   collector app          Make latest 2019 aerial photos
                                            support.                                      available to staff and public
ICT Security                              New      email      filtering system        Improving security of documents             Continuous improvement of ICT
                                            implemented       providing     better        stored on the network.                        security to meet emerging threats.
                                            security against viruses and phishing       Improving the security of building          Implementation of new security
                                            attempts.                                     and energy management systems.                controls to address risks in the ICT
                                          No security breaches in period.                                                             Branch Risk Register.
                                          Monthly online cyber-security training
                                            delivered.
ICT Strategy and roadmap                  Updating Intranet ICT projects page         Continuing positive partnership with      Changing the roadmap format into
                                            status reports.                               TechnologyOne          to   progress        work streams (HR, assets, etc) with
                                                                                          projects.                                   plans.
                                                                                        Support managers with the ICT
                                                                                          project initiation framework, helping
                                                                                          them create briefing notes and assist
                                                                                          with scoping.


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