2020-09-08 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   8 SEPTEMBER 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                     8 SEPTEMBER 2020

                 DELEGATION OF AUTHORITY

                 TITLE:          PUBLIC RECORDS

                 Delegation by the Council to:                                       Date:
                 Chief Executive Officer

                 Source of Authority:
                 Local Government Act 2009 - Section 257
                 Public Records Act 2002

                Delegated Power:
                    1.  To exercise the powers of Council pursuant to the Public Records Act 2002.

                 Power to make and keep records of Council's activities.                      Section 7(1)(a)
                 Power to have regard to any relevant policy, standards and guidelines made | Section 7(1)(b)
                 by the archivist about the making and keeping of public records.
                 Power to ensure the safe custody and preservation of Council's records.      Section 8(1)
                 Power to given written notice to the State archivist of the existence of a public | Section 10(1)(a)
                 record in Council’s possession which is more than 25 years old.
                 Power to give a public record in Council’s possession, which is more than 25 | Section 10(1)(b)
                 years old, to the State archivist.
                 Power to give a public record in Council's possession, which is 25 years old or | Section 11(2)
                 less, to the State archivist.
                 Power to take action to ensure that a public record remains able to be produced | Section 14(2)
                 or made available.
                 Power to give written notice to the State archivist of a restricted access period | Section 16
                 for a public record.
                 Power as a responsible public authority to give the State archivist a written | Section 18(2)(b)
                 notice stating—
                    (a)  the public authority has classified a record which has a restricted
                         access period as a record to which unrestricted access is allowed; or
                    (b)  access to a record which has a restricted access period may be given
                         on conditions stated in the notice.
                 Power as a responsible public authority to give the State archivist written notice | Section 19(2)
                 of a change to the restricted access notice for a record.
                 Power as a responsible public authority to refer a dispute about a restricted | Section 19(4)
                 access notice for a public record to the committee.
                 Power to apply to the State archivist for, or consent to, an authorisation for the | Section 26(1)
                 disposal of particular public records or classes of public records.

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