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ORDINARY MEETING MINUTES 16 OCTOBER 2025 · 2025-10-16 Ordinary Meeting Minutes
MINUTES
Ordinary Meeting
Thursday, 16 October 2025
10:00 AM
Council Chambers, 9 Pelican Street, Tewantin
Crs Frank Wilkie (Chair), Karen Finzel, Amelia Lorentson, Jessica Phillips, Brian
Stockwell, Tom Wegener, Nicola Wilson
“Noosa Shire – different by nature”
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
1 DECLARATION OF OPENING
The meeting was declared open at 10.01am.
2 ACKNOWLEDGEMENT OF COUNTRY
Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters
of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and
emerging.
3 ATTENDANCE & APOLOGIES
COUNCILLORS
Cr Frank Wilkie (Chair)
Cr Karen Finzel
Cr Jessica Phillips
Cr Amelia Lorentson
Cr Brian Stockwell
Cr Tom Wegener
Cr Nicola Wilson
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini
Acting Director Corporate Services Margaret Gatt
Director Development & Regulation Richard MacGillivray
Director Strategy and Environment Kim Rawlings
Director Infrastructure Services Shaun Walsh
APOLOGIES
Nil
4 CONFIRMATION OF MINUTES
4.1 PLANNING & ENVIRONMENT COMMITTEE MEETING MINUTES DATED 9 SEPTEMBER
2025 (Deferred from P&E Meeting dated 7 October 2025)
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Jessica Phillips
The Minutes of the Planning & Environment Committee Meeting held on 9 SEPTEMBER
2025 be received and confirmed.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia
Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson
Against: None
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
4.2 ORDINARY MEETING MINUTES DATED 18 SEPTEMBER 2025
Council Resolution
Moved: Cr Karen Finzel
Seconded: Cr Nicola Wilson
The Minutes of the Ordinary Meeting held on 18 SEPTEMBER 2025 be received and
confirmed.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia
Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson
Against: None
5 PETITIONS
1 PETITION: PEREGIAN ACTIVE STREET PROGRAM
Refer to Attachment 1 to the Ordinary Meeting 2025-10-16 - PETITION - Active Streets
Proposal for Peregian Beach - David Phipps REDACTED.
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Frank Wilkie
That the petition with 144 signatories submitted by David Phipps, requesting that Council
pause, review and make further consultation on the Active Street Project at Peregian
Beach be received and referred to the Chief Executive Officer to determine appropriate
action.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia
Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson
Against: None
6. PRESENTATIONS
Nil.
7. DEPUTATIONS
7.1 APPLICANT: NEVILLE HAZLETT, NOOSA BRIDGE CLUB
TOPIC: NOOSA BRIDGE CLUB
SPEAKERS: BARB ALLEN, NEVILLE HAZLETT
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
8. PUBLIC QUESTION TIME
8.1. PAT SPICER
QUESTION 1
What implications/impact does receiving a grant through the Residential Activation
Fund for infrastructure work at 62/64 Lake Macdonald Drive, Cooroy have for
future use of Lots 2 and 3 of the subdivision?
Response provided by Kim Rawlings, Director Strategy & Environment
The Residential Activation Fund is for infrastructure to support housing not for the
construction of housing itself. Proposed Lot 1 will provide housing, as the lot will
be sold to Coast2bay Housing Group for the construction of 25 much needed
community housing units, once the subdivision is finished. Proposed Lots 2 and 3
will be investigated for a range of land uses including housing, in accordance with
the Council resolution dated 23 January 2025 (including community consultation).
QUESTION 2
As Council has a grant of $4.1million for trunk infrastructure for 62/64 Lake
Macdonald Drive, Cooroy from the Residential Activation Fund and the cost of the
contract which will result in this infrastructure being provided on 64 Lake
Macdonald Drive is approximately $6 million, will Council be activating the loan
facility or using Council reserves to cover the balance of the cost?
Response provided by Kim Rawlings, Director Strategy & Environment
Council continues to explore opportunities as outlined in Item D of Council
resolution dated 23 January 2025. A loan facility is being investigated along with
pursuing further grant funding opportunities.
8.2. RHEA DEN BRAASEM
QUESTION 1
What implications/impact does receiving a grant through the Residential Activation
Fund for infrastructure work at 62/64 Lake MacDonald Drive, Cooroy have in
relation to community consultation on future use of Lot 2 and 3?
Response provided by Kim Rawlings, Director Strategy & Environment
Council is committed to community consultation to help shape future land uses on
proposed Lots 2 and 3 and Council's success in the Residential Activation Fund
does not impact on that commitment. The Residential Activation Fund is for trunk
infrastructure not for the housing itself. The infrastructure works will be completed
by around March 2026, meeting the three year time frame requirement of the
Residential Activation Fund comfortably. Community consultation on future uses
for Lot 2 and 3 will likely occur in 2026.
QUESTION 2
Will community consultation regarding the future uses of Lots 2 and 3, 64 Lake
Macdonald Drive, Cooroy be held before the subdivision works which will provide
the trunk infrastructure part of the development?
Response provided by Kim Rawlings, Director Strategy & Environment
No. Community consultation will not take place prior to the subdivision works being
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
completed. As previously advised community consultation on future uses for Lot 2
and 3 will likely occur in 2026. Most land uses including those identified to be
investigated for Lots 2 and 3 by Council resolution dated 23 January 2025, require
some level of servicing and infrastructure to operate.
The meeting adjourned at 10.27am
The meeting resumed at 10.40am.
9 MAYORAL MINUTES
Nil.
10 NOTIFIED MOTIONS
Nil.
11. CONSIDERATION OF COMMITTEE RECOMMENDATIONS
11.1 AUDIT & RISK COMMITTEE RECOMMENDATIONS DATED 29 AUGUST 2025
11.1.1. GOVERNANCE & POLICY UPDATE
That Council note the report by the Governance Manager to the Audit & Risk
Committee Meeting dated 29 August 2025 regarding governance and
compliance matters and:
A. Approve and adopt minor amendments to the Public Interest Disclosure
Procedures as per Attachment 3.
B. Approve and adopt minor amendments to the Public Interest Disclosure
Management Program as per Attachment 4.
11.1.2. RISK MANAGEMENT & BCP UPDATE
That Council note the report by the Governance Manager to the Audit & Risk
Committee Meeting dated 29 August 2025 providing an update on risk
management related matters.
11.1.3. ICT CYBER RISK REPORT
That Council note the report by the Acting ICT Manager to the Audit and Risk
Committee Meeting dated 30 September 2025 regarding ICT Cyber Risk Report.
11.1.4. INTERNAL AUDIT UPDATE
That Council note the report by the Executive Officer to the Audit and Risk
Committee meeting 29 August 2025 regarding the Internal Audit Update.
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
11.1.5. 2024-25 DRAFT FINANCIAL STATEMENTS AND END OF FINANCIAL YEAR
UPDATE
That Council note the report from the Acting Financial Services Manager to the
Audit & Risk Committee Meeting dated 29 August 2025 regarding the 2025 end
of year update and draft financial statements.
11.1.6. QAO/KPMG COMBINED INTERIM REPORT
The Council note the QAO/KPMG combined NSC Briefing Paper & NSC Interim
Report August 2025 to the Audit & Risk Committee Meeting dated 29 August
2025.
11.1.7. AUDIT & RISK COMMITTEE RECOMMENDATIONS EN BLOC
Council Resolution
Moved: Cr Nicola Wilson
Seconded: Cr Tom Wegener
That the Recommendations of the Audit & Risk Committee meeting dated 29
August 2025 be received and adopted.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr
Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener,
Cr Nicola Wilson
Against: None
11.2 PLANNING & ENVIRONMENT COMMITTEE RECOMMENDATIONS DATED
7 OCTOBER 2025
11.2.1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY –
AUGUST 2025
That Council note the report by the Development Assessment Manager to the
Planning & Environment Committee Meeting on 7 October 2025 regarding
applications that have been decided by delegated authority for August 2025 as
per Attachment 1 to the Report.
11.2.2. MCU19/0017.07 - DEVELOPMENT APPLICATION FOR OTHER CHANGE TO
DEVELOPMENT APPROVAL FOR COMMERCIAL BUSINESS TYPE 1
OFFICE, COMMERCIAL BUSINESS TYPE 2 MEDICAL TO HEALTH CARE
SERVICE, HOSPITAL AND HOSPITAL (INFUSION CENTRE) AND RAL
19/0004.07 RECONFIGURING LOT AT 36-40 HOFMANN DRIVE,
NOOSAVILLE
That Council note the report by the Coordinator Planning to the Planning &
Environment Committee Meeting dated 7 October 2025 regarding Other Change
to Application MCU19/0017.07 Development Permit for Material Change of Use
- Commercial Business – Type 1 Office, Commercial Business Type 2 Medical and
Development Permit for Reconfiguring a Lot to a Material Change of Use - Health
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
Care Service, Hospital and Hospital (Infusion Centre) and Development Permit for
Reconfiguring a Lot, situated at 36-40 Hofmann Drive Noosaville and:
A. Approve the change to the approved uses so that the approved uses
are now Health Care Service, Hospital and Hospital (Infusion Centre)
B. Amend Conditions 2, 3, 17, 25
C. Note the report is provided in accordance with Section 63(5) of the
Planning Act 2016.
D. Find the following matters relevant to the assessment and sufficient
reason to approve the application:
I. The proposed extension is located internal to the building and
will not impact on the existing streetscape.
II. The proposed hospital use more accurately reflects the nature
of services provided on-site, which include specialised cancer
treatment, dedicated treatment areas, and inpatient
accommodation. These functions are more consistent with a
hospital use than a general medical centre.
III. The proposed carparking provision and information has been
peer reviewed. The peer review supports the recommendation
the carparking provisions based on the predominant use of the
site being for hospital purposes as described by the applicant.
11.2.3. MCU25/0006 - DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF
USE - SHORT TERM ACCOMMODATION (BACKPACKERS
ACCOMMODATION) AT 17 RUSSELL ST, NOOSAVILLE
That Council note the report by the Senior Development Planner to the Planning
& Environment Committee Meeting dated 7 October 2025 regarding Application
MCU25/0006 for a Development Permit for Material Change of Use - Short-term
accommodation (backpackers accommodation), situated at and 1-3/17 Russell
Street Noosaville and:
A. Refuse the application for the following reasons:
1. The proposed development is an overdevelopment of the site and is
not consistent with Overall Outcomes 6.3.3.2 (2) (a) (c) (d) (e) (f) (h)
(j) (n) and (p) and performance outcomes and acceptable outcomes
PO6, PO7, PO8, PO9, PO15, AO9.1(c) and AO15.2 and AO15.3 of
the High Density Residential Zone Code as;
a. The scale of the development is not consistent with structures
on adjoining or nearby land and is likely to dominate and
adversely impact the surrounding residential amenity.
b. The proposed development will result in a site cover which
significantly exceeds the site cover requirements of the planning
scheme providing a building that is not consistent with the street
and surrounding area.
c. The proposed development does not satisfactorily incorporate
design elements and materials reflective of the local streetscape
character of the area, with the building not designed in the
Noosa sub-tropical style.
d. The proposal will result in a plot ratio which significantly exceeds
the plot ratio requirements of the planning scheme and is of a
size that is not compatible with surrounding development.
e. The proposal rear setback of the third floor and rooftop terrace
significantly encroaches into the rear setback as required by the
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
planning scheme and contributes to building bulk and provides
opportunities for overlooking to adjacent properties.
f. The proposed roof top terrace creates opportunities for potential
privacy impacts on neighbouring properties due to overlooking.
2. The proposal does not comply with Overall Outcomes 9.4.1.2 (2) (a)
(b) (c) and Performance Outcome 6 and Acceptable Outcomes
6.1and 6.2 of the Driveways and Parking Code as:
a. Sufficient carparking is not available on site to accommodate the
likely demand for carparking on site and the site is located where
on street parking is insufficient and undesirable.
b. The proposed car stacker is not suitable for parking as it lacks
sufficient clearance for operation and is impractical for use by
guests and staff unfamiliar with such systems.
c. The development does not provide the required number of
functional car spaces including service vehicles as the proposed
bus park is not sized to accommodate a small rigid vehicle.
d. No provision has been made for motorcycles and bicycles.
3. The proposed does not comply with Performance Outcome 7 and
Acceptable Outcome AO7.1 of the Driveways and Parking Code as:
a. The development fails to provide adequate loading and
manoeuvring areas on site to accommodate the anticipated
service vehicles.
4. The proposal is not consistent with Overall Outcome 9.4.10.2 (2)
(d) and Performance and Acceptable Outcomes PO3, AO3.2(b),
AO3.2(d), AO3.2(e) and AO3.2(f) of the Waste Management Code
as:
a. The development has not adequately demonstrated that waste
can be serviced on site.
b. The proposed waste storage area has not been designed to
allow for unobstructed access for collection by service vehicles
(i.e., on-site servicing).
c. Kerbside servicing is unable to occur while remaining clear from
all existing on-street carparks, pedestrian footpaths and without
impeding traffic flow on Russell Street.
5. The proposal is not consistent with Performance Outcome PO9 and
the corresponding Acceptable outcomes AO9.1 & AO9.2 of the
Visitor accommodation Code as:
a. The proposed area of landscaping is significantly less than the
area required by the planning scheme;
b. The proposed landscaping widths to side and rear boundaries
are significantly less than that required by the planning scheme;
c. The undersupply of onsite landscaping area and widths to
boundaries results in a development which restricts the ability to
incorporate landscaping between the site and neighbouring
premises / buildings and to assist with softening the built form.
There are no relevant reasons to approve the proposed development to vary from
development intensity specified by the Noosa Plan 2020 for this area.
B. Note the report is provided in accordance with Section 63(5) of the
Planning Act 2016.
C. Note the report incorrectly identifies the required number of bicycle
spaces and motorcycle spaces which should each be identified as 7.
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
11.2.4. PLANNING & ENVIRONMENT COMMITTEE RECOMMENDATIONS EN BLOC
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Jessica Phillips
That the Recommendations of the Planning and Environment Committee meeting
dated 7 October 2025 be received and adopted.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr
Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener,
Cr Nicola Wilson
Against: None
11.3 SERVICES & ORGANISATION COMMITTEE RECOMMENDATIONS DATED 7
OCTOBER 2025
11.3.1. MINOR AMENDMENTS TO FEES AND CHARGES REGISTER FOR
COMMERCIAL FEES
That Council
A. Note the report by the Property Advisor to the Services & Organisation
Committee dated 7 October 2025 regarding minor amendments to Council's
Fees and Charges Register;
B. Adopt the legislative reference changes to Council's Fees and Charges
Register for the commercial fees, as detailed in the report; and
C. Authorise the CEO to amend Council's 2025/26 Fees and Charges Register
accordingly.
11.3.2. NOOSA SHIRE COUNCIL SOLE AND SPECIALISED SUPPLIER LISTS
Cr Jessica Phillips
"I Cr Phillips inform the meeting that I have a prescribed conflict of interest in
relation to Item 11.3.2 - Noosa Shire Council Sole and Specialised Supplier Lists
on this agenda in relation to the Hastings St Association being on the Sole Supplier
List as my sister-in-law Joanne Phillips is on the committee of the Hastings St
Association. As a result of my conflict of interest, I will now leave the meeting room
while the matter is considered and voted on."
Cr Phillips left the meeting.
Cr Amelia Lorentson
"In accordance with Chapter 5B of the Local Government Act 2009 I inform the
meeting that I, Cr Lorentson, have a declarable conflict of interest in this matter
Item 11.3.2 - NOOSA SHIRE COUNCIL SOLE AND SPECIALISED SUPPLIER
LISTS on this agenda because my husband, Chris Lorentson, was previously
employed as General Manager at Page Furnishers Pty Ltd, a role he held for 32
years. However, the company is no longer trading, and he is no longer employed
there. Although I have a declarable conflict of interest, I do not believe a
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
reasonable person would have a perception of bias or personal gain in this matter.
Therefore, I will choose to remain in the meeting room. However, I will respect the
decision of the meeting on whether I can remain and participate in the decision."
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Nicola Wilson
That Council note the declarable conflict of interest by Cr Lorentson and determine
that in accordance with s150ES of the Local Government Act 2009 and having
considered the Councillor's conflict of interest as described, it is decided that Cr
Lorentson may participate and vote on this matter relating to the Item 11.3.2.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Brian Stockwell, Cr
Tom Wegener, Cr Nicola Wilson
Against: None
Cr Lorentson having declared a conflict of interest was not eligible to vote.
Council Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Tom Wegener
That Council
A. Note the report by the Procurement & Contracts Advisor to the Services &
Organisation Committee dated 7 October 2025 regarding the Sole and
Specialised Lists;
B. Adopt the Sole Supplier List provided at Attachment 1 of the report for the next
twelve (12) months; and
C. Adopt the Specialised Supplier List provided at Attachment 2 of the report for
the next twelve (12) months.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Amelia Lorentson, Cr
Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson
Against: None
Cr Phillips returned to the meeting.
11.3.3. REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF TREE
MANAGEMENT AND MAINTENANCE SERVICES - RP25083
That Council note the report by the Parks and Streetscapes Coordinator to the
Services & Organisation Committee Meeting dated 7 October 2025 and
A. Approve the award of Contract No. RP25083 for the Register of Pre-qualified
Suppliers (ROPS) for the Provision of Tree Management and Maintenance
Services for a period of two (2) years commencing 1 November 2025 to the
suppliers listed in Attachment 1 of the report.
B. Delegate to the Chief Executive Officer (CEO) the power to negotiate, finalise,
execute and do all things necessary to administer the Contract on behalf of
Council.
C. Subject to satisfactory performance of the suppliers, authorise the CEO to
approve the option to extend the contract, at the expiry of initial term, for a
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
further two (2) terms of up to twenty-four (24) months each ending on 31
October 2031.
D. Authorise the CEO to approve the addition of new suppliers to Contract No.
RP25083 – ROPS for Provision of Tree Management and Maintenance
Services as a result of an advertised refresh at the discretion of Council.
11.3.4. 2025-2026 OUT OF ROUND COMMUNITY GRANT APPLICATION FOR A
THREE-YEAR COMMUNITY ALLIANCE AGREEMENT
That Council
A. Note the report by the Community Development Coordinator to the General
Committee Meeting dated 7 October 2025; and
B. Approve the out-of-round Community Grant application from the Tewantin
Heritage and Historical Society for a Three-Year Community Alliance
Agreement to the value of $6,727.18, commencing 2025-26.
11.3.5. COUNCIL MEETING SCHEDULE – 2026
That Council
A. Note the report by the Chief Executive Officer to the Services & Organisation
Committee Meeting dated 7 October 2025;
B. Approve the Council Meeting schedule for January-December 2026 as set out
in Attachment 1 to the Report; and
C. Note Council's commitment to community engagement, in particular holding
Ordinary Meetings in the community, and therefore times and venue of
Ordinary Meetings adopted in Attachment 1 may be changed by via Council
Resolution in order to facilitate this.
11.3.6. CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 20
NOVEMBER 2025
That Council
A. Note the report by the Chief Executive Officer to the Services and Organisation
Committee Meeting dated 7 October 2025 regarding the Ordinary Meeting
dated 20 November 2025; and
B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012,
resolve to:
1. Change the commencement time of the Ordinary Meeting dated 20 November
2025 to 5pm;
2. Change the venue for the meeting to Lake Cootharaba Sailing Club, 24 Boreen
Parade, Boreen Point;
C. Request that the Chief Executive Officer ensure suitable advertising is
undertaken to promote this community based Council Meeting; and
D. Note that Council plan to livestream the meeting and place a copy of the
recording on Council's website.
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
11.3.7. SERVICES & ORGANISATION COMMITTEE RECOMMENDATIONS ENBLOC
Council Resolution
Moved: Cr Karen Finzel
Seconded: Cr Jessica Phillips
That the Recommendations of the Services & Organisation Committee meeting
dated 7 October 2025 be received and adopted except where dealt with by
separate resolution.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr
Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener,
Cr Nicola Wilson
Against: None
11.4 GENERAL COMMITTEE RECOMMENDATIONS DATED 13 OCTOBER 2025
11.4.1. CEO'S YEAR IN REVIEW
That Council:
A. Note the report by the Chief Executive Officer to the General Committee dated
13 October 2025 regarding the Year in Review; and
B. Celebrate the dedication and hard work of all staff in delivering high service
levels for our community.
11.4.2. FINANCIAL PERFORMANCE REPORT - SEPTEMBER 2025
That Council note the report by the Acting Financial Services Manager to the
General Committee dated 13 October 2025 on Council's financial performance
for the period ending 30 September 2025.
11.4.3. 51995.1611.04 APPLICATION FOR OTHER CHANGE TO AN EXISTING
APPROVAL FOR MATERIAL CHANGE OF USE – INDOOR
ENTERTAINMENT (CLUBHOUSE) AND SPORT AND RECREATION
(BOWLING GREENS) TO MATERIAL CHANGE OF USE - OUTDOOR SPORT
AND RECREATION, FOOD AND DRINK OUTLET, AND MEDIUM IMPACT
INDUSTRY (DISTILERY) AT 5 OPAL STREET, COOROY
That General Committee Item 8.3 be deferred to the Ordinary Meeting dated 16
October 2025 for further consideration.
11.4.4. SUNSHINE CREEK SLOPE STABILITY CONTRACT AWARD
That Council
A. Note the report by the Disaster Reconstruction Coordinator to the General
Committee dated 13 October 2025;
B. Award the contract to Foundation Specialists Pty Limited t/as FSG
Geotechnics & Foundations valued at $41,510.00 (excl. GST), pursuant to
section 235 (b) of the Local Government Regulation 2012;
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
C. Delegate to the Chief Executive Officer the power to negotiate, finalise,
execute and do all things necessary to administer the Contract of behalf of
Council; and
D. Delegate to the Chief Executive Officer the power to amend the contract up to
11% of the total contract value.
11.4.5. 2122Q125 - CONTRACT VARIATION FOR PROJECT
MANAGEMENT SERVICES - 2022 FLOOD RECOVERY AND
RECONSTRUCTION
That Council
A. Note the report by the Disaster Reconstruction Coordinator to the General
Committee Meeting dated 13 October 2025;
B. Approve increasing the value of contract 2122Q125 by $1,330,467.42, (GST
exc.) from $5,100,000 (GST exc.) to $6430,467.42 (GST exc.), with program
administration completion expected by 31 March 2026;
C. Delegate to the Chief Executive Officer the power to negotiate, finalise,
execute and administer the contract on behalf of Council;
D. Delegate to the Chief Executive Officer the power to amend the contract up to
11.5% of the total contract value; and
E. Delegate to the Chief Executive Officer the power to amend the contract finish
date to no later than 31 March 2026.
11.4.6. GENERAL COMMITTEE RECOMMENDATIONS ENBLOC
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Jessica Phillips
That the Recommendations of the General Committee meeting dated 13 October
2025 be received and adopted.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr
Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener,
Cr Nicola Wilson
Against: None
12 ORDINARY MEETING REPORTS
12.1. 51995.1611.04 APPLICATION FOR OTHER CHANGE TO AN EXISTING
APPROVAL FOR MATERIAL CHANGE OF USE – INDOOR
ENTERTAINMENT (CLUBHOUSE) AND SPORT AND RECREATION
(BOWLING GREENS) TO MATERIAL CHANGE OF USE - OUTDOOR SPORT
AND RECREATION, FOOD AND DRINK OUTLET, AND MEDIUM IMPACT
INDUSTRY (DISTILERY) AT 5 OPAL STREET, COOROY (DEFERRED FROM
THE GENERAL COMMITTEE MEETING DATED 13 OCTOBER 2025).
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Amelia Lorentson
That Council
A. Note the report by the Development Planner to the General Committee
Meeting dated 13 October 2025 regarding Application 51995.1611.04 for
an Other Change to an existing approval for Material Change of Use –
Indoor Entertainment (Clubhouse) and Sport and Recreation (Bowling
greens) to Material Change of Use - Outdoor Sport and Recreation, Food
and Drink Outlet, and Medium Impact Industry (Distillery) situated at 5
Opal Street, Cooroy.
B. Approve the application in accordance with the proposed additional
conditions outlined in Attachment 1 Attachment 2 to the Ordinary
Meeting Minutes dated 2025-10-16 - Amended Conditions; and
C. Note the report is provided in accordance with Section 63(5) of the
Planning Act 2016.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr
Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener,
Cr Nicola Wilson
Against: None
12.2 TOURISM NOOSA ROAD MAP DEVELOPMENT STATUS REPORT
Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Tom Wegener
That Council note the report by the CEO to the Ordinary Meeting dated 16 October 2025
providing a status update to the preparation of the Roadmap for Tourism Noosa.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia
Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson
Against: None
12.3 SUMMARY REPORT - QUEENSLAND AUDIT OFFICE (QAO) INTERIM AUDIT
REPORT
Motion
Moved: Cr Karen Finzel
Seconded: Cr Jessica Phillips
That Council Note the report by the Director Corporate Services (Acting) to the Ordinary
Meeting dated 16 October 2025 regarding the December 2024 fraud incident.
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ORDINARY MEETING MINUTES 16 OCTOBER 2025
Amendment No.1
Moved: Cr Frank Wilkie
Seconded: Cr Brian Stockwell
That B be added to read:
B. Request the CEO to provide regular updates to councillors on the implementation of the
Queensland Audit Office recommendations, including the progress and efficacy of the
additional internal controls and third-party software system.
Lost.
For: Cr Frank Wilkie, Cr Brian Stockwell, Cr Tom Wegener
Against: Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Nicola
Wilson
Amendment No. 2
Moved: Cr Amelia Lorentson
Seconded: Cr Nicola Wilson
That B be added to read:
B. Commits to releasing a publicly accessible follow-up report by the December round of
meetings, addressing key questions raised by the community and outlining key findings,
actions taken and lessons learned subject to legal and privacy obligations.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Tom
Wegener, Cr Nicola Wilson
Against: Cr Frank Wilkie, Cr Brian Stockwell
Amendment No. 3
Moved: Cr Frank Wilkie
Seconded: Cr Tom Wegener
That C be added to read:
C. That Councillors are requested to attend future Audit & Risk Committee meetings and
related briefings about this fraud to remain informed on the progress of this matter.
Lost.
For: Cr Frank Wilkie, Cr Tom Wegener
Against: Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Brian
Stockwell, Cr Nicola Wilson
Amendment No. 4
Moved: Cr Amelia Lorentson
Seconded: Cr Nicola Wilson
That C be added to read:
C. Acknowledges the need to address issues that may have contributed to the December
2024 fraud incident and commits to undertaking a review of internal processes, workforce
capabilities, and resourcing as part of Council's response.
Page 16
ORDINARY MEETING MINUTES 16 OCTOBER 2025
The amendment was withdrawn.
Council Resolution
Moved: Cr Karen Finzel
Seconded: Cr Jessica Phillips
That Council
A. That Council Note the report by the Director Corporate Services (Acting) to the
Ordinary Meeting dated 16 October 2025 regarding the December 2024 fraud
incident; and
B. Commits to releasing a publicly accessible follow-up report by the December round
of meetings, addressing key questions raised by the community and outlining key
findings, actions taken and lessons learned subject to legal and privacy obligations.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia
Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson
Against: None
13 CLOSED SESSION
Nil.
14 NEXT MEETING
The next Ordinary Meeting will be held at Lake Cootharaba Sailing Club, 24 Boreen
Parade, Boreen Point at 5.00pm on 20 November 2025.
15 MEETING CLOSURE
The meeting closed at 12:56pm.