Ordinary Meeting

MINUTES

Ordinary Meeting

Thursday, 16 October 2025

10:00 AM
Council Chambers, 9 Pelican Street, Tewantin

Crs Frank Wilkie (Chair), Karen Finzel, Amelia Lorentson, Jessica Phillips, Brian Stockwell, Tom Wegener, Nicola Wilson

“Noosa Shire – different by nature”
ORDINARY MEETING MINUTES 16 OCTOBER 2025

1 DECLARATION OF OPENING
The meeting was declared open at 10.01am.

2 ACKNOWLEDGEMENT OF COUNTRY
Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging.

3 ATTENDANCE & APOLOGIES
COUNCILLORS
Cr Frank Wilkie (Chair)
Cr Karen Finzel
Cr Jessica Phillips
Cr Amelia Lorentson
Cr Brian Stockwell
Cr Tom Wegener
Cr Nicola Wilson

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini
Acting Director Corporate Services Margaret Gatt
Director Development & Regulation Richard MacGillivray
Director Strategy and Environment Kim Rawlings
Director Infrastructure Services Shaun Walsh

APOLOGIES
Nil

4 CONFIRMATION OF MINUTES

4.1 PLANNING & ENVIRONMENT COMMITTEE MEETING MINUTES DATED 9 SEPTEMBER 2025 (Deferred from P&E Meeting dated 7 October 2025) Council Resolution Moved: Cr Amelia Lorentson Seconded: Cr Jessica Phillips The Minutes of the Planning & Environment Committee Meeting held on 9 SEPTEMBER 2025 be received and confirmed.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson Against: None
ORDINARY MEETING MINUTES 16 OCTOBER 2025

4.2 ORDINARY MEETING MINUTES DATED 18 SEPTEMBER 2025
Council Resolution
Moved: Cr Karen Finzel
Seconded: Cr Nicola Wilson
The Minutes of the Ordinary Meeting held on 18 SEPTEMBER 2025 be received and confirmed.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson Against: None

5 PETITIONS
1 PETITION: PEREGIAN ACTIVE STREET PROGRAM
Refer to Attachment 1 to the Ordinary Meeting 2025-10-16 - PETITION - Active Streets Proposal for Peregian Beach - David Phipps REDACTED.

Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Frank Wilkie
That the petition with 144 signatories submitted by David Phipps, requesting that Council pause, review and make further consultation on the Active Street Project at Peregian Beach be received and referred to the Chief Executive Officer to determine appropriate action.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson Against: None

6. PRESENTATIONS
Nil.

7. DEPUTATIONS

7.1 APPLICANT: NEVILLE HAZLETT, NOOSA BRIDGE CLUB
TOPIC: NOOSA BRIDGE CLUB
SPEAKERS: BARB ALLEN, NEVILLE HAZLETT
ORDINARY MEETING MINUTES 16 OCTOBER 2025

8. PUBLIC QUESTION TIME

8.1. PAT SPICER

QUESTION 1
What implications/impact does receiving a grant through the Residential Activation Fund for infrastructure work at 62/64 Lake Macdonald Drive, Cooroy have for future use of Lots 2 and 3 of the subdivision?

Response provided by Kim Rawlings, Director Strategy & Environment The Residential Activation Fund is for infrastructure to support housing not for the construction of housing itself. Proposed Lot 1 will provide housing, as the lot will be sold to Coast2bay Housing Group for the construction of 25 much needed community housing units, once the subdivision is finished. Proposed Lots 2 and 3 will be investigated for a range of land uses including housing, in accordance with the Council resolution dated 23 January 2025 (including community consultation).

QUESTION 2
As Council has a grant of $4.1million for trunk infrastructure for 62/64 Lake Macdonald Drive, Cooroy from the Residential Activation Fund and the cost of the contract which will result in this infrastructure being provided on 64 Lake Macdonald Drive is approximately $6 million, will Council be activating the loan facility or using Council reserves to cover the balance of the cost?

Response provided by Kim Rawlings, Director Strategy & Environment Council continues to explore opportunities as outlined in Item D of Council resolution dated 23 January 2025. A loan facility is being investigated along with pursuing further grant funding opportunities.

8.2. RHEA DEN BRAASEM

QUESTION 1
What implications/impact does receiving a grant through the Residential Activation Fund for infrastructure work at 62/64 Lake MacDonald Drive, Cooroy have in relation to community consultation on future use of Lot 2 and 3?

Response provided by Kim Rawlings, Director Strategy & Environment Council is committed to community consultation to help shape future land uses on proposed Lots 2 and 3 and Council's success in the Residential Activation Fund does not impact on that commitment. The Residential Activation Fund is for trunk infrastructure not for the housing itself. The infrastructure works will be completed by around March 2026, meeting the three year time frame requirement of the Residential Activation Fund comfortably. Community consultation on future uses for Lot 2 and 3 will likely occur in 2026.

QUESTION 2
Will community consultation regarding the future uses of Lots 2 and 3, 64 Lake Macdonald Drive, Cooroy be held before the subdivision works which will provide the trunk infrastructure part of the development?

Response provided by Kim Rawlings, Director Strategy & Environment No. Community consultation will not take place prior to the subdivision works being
ORDINARY MEETING MINUTES 16 OCTOBER 2025

completed. As previously advised community consultation on future uses for Lot 2 and 3 will likely occur in 2026. Most land uses including those identified to be investigated for Lots 2 and 3 by Council resolution dated 23 January 2025, require some level of servicing and infrastructure to operate.

The meeting adjourned at 10.27am

The meeting resumed at 10.40am.

9 MAYORAL MINUTES
Nil.

10 NOTIFIED MOTIONS
Nil.

11. CONSIDERATION OF COMMITTEE RECOMMENDATIONS

11.1 AUDIT & RISK COMMITTEE RECOMMENDATIONS DATED 29 AUGUST 2025

11.1.1. GOVERNANCE & POLICY UPDATE

That Council note the report by the Governance Manager to the Audit & Risk Committee Meeting dated 29 August 2025 regarding governance and compliance matters and:
A. Approve and adopt minor amendments to the Public Interest Disclosure Procedures as per Attachment 3.
B. Approve and adopt minor amendments to the Public Interest Disclosure Management Program as per Attachment 4.

11.1.2. RISK MANAGEMENT & BCP UPDATE

That Council note the report by the Governance Manager to the Audit & Risk Committee Meeting dated 29 August 2025 providing an update on risk management related matters.

11.1.3. ICT CYBER RISK REPORT

That Council note the report by the Acting ICT Manager to the Audit and Risk Committee Meeting dated 30 September 2025 regarding ICT Cyber Risk Report.

11.1.4. INTERNAL AUDIT UPDATE

That Council note the report by the Executive Officer to the Audit and Risk Committee meeting 29 August 2025 regarding the Internal Audit Update.
ORDINARY MEETING MINUTES 16 OCTOBER 2025

11.1.5. 2024-25 DRAFT FINANCIAL STATEMENTS AND END OF FINANCIAL YEAR
UPDATE

That Council note the report from the Acting Financial Services Manager to the Audit & Risk Committee Meeting dated 29 August 2025 regarding the 2025 end of year update and draft financial statements.

11.1.6. QAO/KPMG COMBINED INTERIM REPORT

The Council note the QAO/KPMG combined NSC Briefing Paper & NSC Interim Report August 2025 to the Audit & Risk Committee Meeting dated 29 August
2025.

11.1.7. AUDIT & RISK COMMITTEE RECOMMENDATIONS EN BLOC

Council Resolution
Moved: Cr Nicola Wilson
Seconded: Cr Tom Wegener
That the Recommendations of the Audit & Risk Committee meeting dated 29 August 2025 be received and adopted.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson Against: None

11.2 PLANNING & ENVIRONMENT COMMITTEE RECOMMENDATIONS DATED
7 OCTOBER 2025

11.2.1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY –
AUGUST 2025

That Council note the report by the Development Assessment Manager to the Planning & Environment Committee Meeting on 7 October 2025 regarding applications that have been decided by delegated authority for August 2025 as per Attachment 1 to the Report.

11.2.2. MCU19/0017.07 - DEVELOPMENT APPLICATION FOR OTHER CHANGE TO
DEVELOPMENT APPROVAL FOR COMMERCIAL BUSINESS TYPE 1
OFFICE, COMMERCIAL BUSINESS TYPE 2 MEDICAL TO HEALTH CARE
SERVICE, HOSPITAL AND HOSPITAL (INFUSION CENTRE) AND RAL
19/0004.07 RECONFIGURING LOT AT 36-40 HOFMANN DRIVE,
NOOSAVILLE

That Council note the report by the Coordinator Planning to the Planning & Environment Committee Meeting dated 7 October 2025 regarding Other Change to Application MCU19/0017.07 Development Permit for Material Change of Use
- Commercial Business – Type 1 Office, Commercial Business Type 2 Medical and Development Permit for Reconfiguring a Lot to a Material Change of Use - Health
ORDINARY MEETING MINUTES 16 OCTOBER 2025

Care Service, Hospital and Hospital (Infusion Centre) and Development Permit for Reconfiguring a Lot, situated at 36-40 Hofmann Drive Noosaville and:
A. Approve the change to the approved uses so that the approved uses are now Health Care Service, Hospital and Hospital (Infusion Centre) B. Amend Conditions 2, 3, 17, 25 C. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
D. Find the following matters relevant to the assessment and sufficient reason to approve the application:
I. The proposed extension is located internal to the building and will not impact on the existing streetscape.
II. The proposed hospital use more accurately reflects the nature of services provided on-site, which include specialised cancer treatment, dedicated treatment areas, and inpatient accommodation. These functions are more consistent with a hospital use than a general medical centre.
III. The proposed carparking provision and information has been peer reviewed. The peer review supports the recommendation the carparking provisions based on the predominant use of the site being for hospital purposes as described by the applicant.

11.2.3. MCU25/0006 - DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF
USE - SHORT TERM ACCOMMODATION (BACKPACKERS
ACCOMMODATION) AT 17 RUSSELL ST, NOOSAVILLE

That Council note the report by the Senior Development Planner to the Planning & Environment Committee Meeting dated 7 October 2025 regarding Application MCU25/0006 for a Development Permit for Material Change of Use - Short-term accommodation (backpackers accommodation), situated at and 1-3/17 Russell Street Noosaville and:
A. Refuse the application for the following reasons:
1. The proposed development is an overdevelopment of the site and is not consistent with Overall Outcomes 6.3.3.2 (2) (a) (c) (d) (e) (f) (h) (j) (n) and (p) and performance outcomes and acceptable outcomes PO6, PO7, PO8, PO9, PO15, AO9.1(c) and AO15.2 and AO15.3 of the High Density Residential Zone Code as; a. The scale of the development is not consistent with structures on adjoining or nearby land and is likely to dominate and adversely impact the surrounding residential amenity.
b. The proposed development will result in a site cover which significantly exceeds the site cover requirements of the planning scheme providing a building that is not consistent with the street and surrounding area.
c. The proposed development does not satisfactorily incorporate design elements and materials reflective of the local streetscape character of the area, with the building not designed in the Noosa sub-tropical style.
d. The proposal will result in a plot ratio which significantly exceeds the plot ratio requirements of the planning scheme and is of a size that is not compatible with surrounding development.
e. The proposal rear setback of the third floor and rooftop terrace significantly encroaches into the rear setback as required by the
ORDINARY MEETING MINUTES 16 OCTOBER 2025

planning scheme and contributes to building bulk and provides opportunities for overlooking to adjacent properties.
f. The proposed roof top terrace creates opportunities for potential privacy impacts on neighbouring properties due to overlooking.
2. The proposal does not comply with Overall Outcomes 9.4.1.2 (2) (a) (b) (c) and Performance Outcome 6 and Acceptable Outcomes
6.1and 6.2 of the Driveways and Parking Code as:
a. Sufficient carparking is not available on site to accommodate the likely demand for carparking on site and the site is located where on street parking is insufficient and undesirable.
b. The proposed car stacker is not suitable for parking as it lacks sufficient clearance for operation and is impractical for use by guests and staff unfamiliar with such systems.
c. The development does not provide the required number of
functional car spaces including service vehicles as the proposed bus park is not sized to accommodate a small rigid vehicle.
d. No provision has been made for motorcycles and bicycles.
3. The proposed does not comply with Performance Outcome 7 and Acceptable Outcome AO7.1 of the Driveways and Parking Code as:
a. The development fails to provide adequate loading and
manoeuvring areas on site to accommodate the anticipated
service vehicles.
4. The proposal is not consistent with Overall Outcome 9.4.10.2 (2) (d) and Performance and Acceptable Outcomes PO3, AO3.2(b), AO3.2(d), AO3.2(e) and AO3.2(f) of the Waste Management Code as:
a. The development has not adequately demonstrated that waste can be serviced on site.
b. The proposed waste storage area has not been designed to
allow for unobstructed access for collection by service vehicles (i.e., on-site servicing).
c. Kerbside servicing is unable to occur while remaining clear from all existing on-street carparks, pedestrian footpaths and without impeding traffic flow on Russell Street.
5. The proposal is not consistent with Performance Outcome PO9 and the corresponding Acceptable outcomes AO9.1 & AO9.2 of the Visitor accommodation Code as:
a. The proposed area of landscaping is significantly less than the area required by the planning scheme; b. The proposed landscaping widths to side and rear boundaries are significantly less than that required by the planning scheme; c. The undersupply of onsite landscaping area and widths to boundaries results in a development which restricts the ability to incorporate landscaping between the site and neighbouring premises / buildings and to assist with softening the built form.
There are no relevant reasons to approve the proposed development to vary from development intensity specified by the Noosa Plan 2020 for this area.
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
C. Note the report incorrectly identifies the required number of bicycle spaces and motorcycle spaces which should each be identified as 7.
ORDINARY MEETING MINUTES 16 OCTOBER 2025

11.2.4. PLANNING & ENVIRONMENT COMMITTEE RECOMMENDATIONS EN BLOC

Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Jessica Phillips
That the Recommendations of the Planning and Environment Committee meeting dated 7 October 2025 be received and adopted.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson Against: None

11.3 SERVICES & ORGANISATION COMMITTEE RECOMMENDATIONS DATED 7
OCTOBER 2025

11.3.1. MINOR AMENDMENTS TO FEES AND CHARGES REGISTER FOR
COMMERCIAL FEES

That Council
A. Note the report by the Property Advisor to the Services & Organisation Committee dated 7 October 2025 regarding minor amendments to Council's Fees and Charges Register; B. Adopt the legislative reference changes to Council's Fees and Charges Register for the commercial fees, as detailed in the report; and C. Authorise the CEO to amend Council's 2025/26 Fees and Charges Register accordingly.

11.3.2. NOOSA SHIRE COUNCIL SOLE AND SPECIALISED SUPPLIER LISTS

Cr Jessica Phillips
"I Cr Phillips inform the meeting that I have a prescribed conflict of interest in relation to Item 11.3.2 - Noosa Shire Council Sole and Specialised Supplier Lists on this agenda in relation to the Hastings St Association being on the Sole Supplier List as my sister-in-law Joanne Phillips is on the committee of the Hastings St Association. As a result of my conflict of interest, I will now leave the meeting room while the matter is considered and voted on."

Cr Phillips left the meeting.

Cr Amelia Lorentson
"In accordance with Chapter 5B of the Local Government Act 2009 I inform the meeting that I, Cr Lorentson, have a declarable conflict of interest in this matter Item 11.3.2 - NOOSA SHIRE COUNCIL SOLE AND SPECIALISED SUPPLIER LISTS on this agenda because my husband, Chris Lorentson, was previously employed as General Manager at Page Furnishers Pty Ltd, a role he held for 32 years. However, the company is no longer trading, and he is no longer employed there. Although I have a declarable conflict of interest, I do not believe a
ORDINARY MEETING MINUTES 16 OCTOBER 2025

reasonable person would have a perception of bias or personal gain in this matter.
Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision."

Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Nicola Wilson
That Council note the declarable conflict of interest by Cr Lorentson and determine that in accordance with s150ES of the Local Government Act 2009 and having considered the Councillor's conflict of interest as described, it is decided that Cr Lorentson may participate and vote on this matter relating to the Item 11.3.2.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson Against: None Cr Lorentson having declared a conflict of interest was not eligible to vote.

Council Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Tom Wegener
That Council
A. Note the report by the Procurement & Contracts Advisor to the Services & Organisation Committee dated 7 October 2025 regarding the Sole and Specialised Lists; B. Adopt the Sole Supplier List provided at Attachment 1 of the report for the next twelve (12) months; and C. Adopt the Specialised Supplier List provided at Attachment 2 of the report for the next twelve (12) months.

Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson Against: None

Cr Phillips returned to the meeting.

11.3.3. REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF TREE
MANAGEMENT AND MAINTENANCE SERVICES - RP25083

That Council note the report by the Parks and Streetscapes Coordinator to the Services & Organisation Committee Meeting dated 7 October 2025 and A. Approve the award of Contract No. RP25083 for the Register of Pre-qualified Suppliers (ROPS) for the Provision of Tree Management and Maintenance Services for a period of two (2) years commencing 1 November 2025 to the suppliers listed in Attachment 1 of the report.
B. Delegate to the Chief Executive Officer (CEO) the power to negotiate, finalise, execute and do all things necessary to administer the Contract on behalf of Council.
C. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the option to extend the contract, at the expiry of initial term, for a
ORDINARY MEETING MINUTES 16 OCTOBER 2025

further two (2) terms of up to twenty-four (24) months each ending on 31 October 2031.
D. Authorise the CEO to approve the addition of new suppliers to Contract No.
RP25083 – ROPS for Provision of Tree Management and Maintenance Services as a result of an advertised refresh at the discretion of Council.

11.3.4. 2025-2026 OUT OF ROUND COMMUNITY GRANT APPLICATION FOR A
THREE-YEAR COMMUNITY ALLIANCE AGREEMENT

That Council
A. Note the report by the Community Development Coordinator to the General Committee Meeting dated 7 October 2025; and B. Approve the out-of-round Community Grant application from the Tewantin Heritage and Historical Society for a Three-Year Community Alliance Agreement to the value of $6,727.18, commencing 2025-26.

11.3.5. COUNCIL MEETING SCHEDULE – 2026

That Council
A. Note the report by the Chief Executive Officer to the Services & Organisation Committee Meeting dated 7 October 2025; B. Approve the Council Meeting schedule for January-December 2026 as set out in Attachment 1 to the Report; and C. Note Council's commitment to community engagement, in particular holding Ordinary Meetings in the community, and therefore times and venue of Ordinary Meetings adopted in Attachment 1 may be changed by via Council Resolution in order to facilitate this.

11.3.6. CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 20
NOVEMBER 2025

That Council
A. Note the report by the Chief Executive Officer to the Services and Organisation Committee Meeting dated 7 October 2025 regarding the Ordinary Meeting dated 20 November 2025; and B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to:
1. Change the commencement time of the Ordinary Meeting dated 20 November 2025 to 5pm;
2. Change the venue for the meeting to Lake Cootharaba Sailing Club, 24 Boreen Parade, Boreen Point; C. Request that the Chief Executive Officer ensure suitable advertising is undertaken to promote this community based Council Meeting; and D. Note that Council plan to livestream the meeting and place a copy of the recording on Council's website.
ORDINARY MEETING MINUTES 16 OCTOBER 2025

11.3.7. SERVICES & ORGANISATION COMMITTEE RECOMMENDATIONS ENBLOC

Council Resolution
Moved: Cr Karen Finzel
Seconded: Cr Jessica Phillips
That the Recommendations of the Services & Organisation Committee meeting dated 7 October 2025 be received and adopted except where dealt with by separate resolution.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson Against: None

11.4 GENERAL COMMITTEE RECOMMENDATIONS DATED 13 OCTOBER 2025

11.4.1. CEO'S YEAR IN REVIEW

That Council:
A. Note the report by the Chief Executive Officer to the General Committee dated 13 October 2025 regarding the Year in Review; and B. Celebrate the dedication and hard work of all staff in delivering high service levels for our community.

11.4.2. FINANCIAL PERFORMANCE REPORT - SEPTEMBER 2025

That Council note the report by the Acting Financial Services Manager to the General Committee dated 13 October 2025 on Council's financial performance for the period ending 30 September 2025.

11.4.3. 51995.1611.04 APPLICATION FOR OTHER CHANGE TO AN EXISTING
APPROVAL FOR MATERIAL CHANGE OF USE – INDOOR
ENTERTAINMENT (CLUBHOUSE) AND SPORT AND RECREATION
(BOWLING GREENS) TO MATERIAL CHANGE OF USE - OUTDOOR SPORT
AND RECREATION, FOOD AND DRINK OUTLET, AND MEDIUM IMPACT
INDUSTRY (DISTILERY) AT 5 OPAL STREET, COOROY

That General Committee Item 8.3 be deferred to the Ordinary Meeting dated 16 October 2025 for further consideration.

11.4.4. SUNSHINE CREEK SLOPE STABILITY CONTRACT AWARD

That Council
A. Note the report by the Disaster Reconstruction Coordinator to the General Committee dated 13 October 2025; B. Award the contract to Foundation Specialists Pty Limited t/as FSG Geotechnics & Foundations valued at $41,510.00 (excl. GST), pursuant to section 235 (b) of the Local Government Regulation 2012;
ORDINARY MEETING MINUTES 16 OCTOBER 2025

C. Delegate to the Chief Executive Officer the power to negotiate, finalise, execute and do all things necessary to administer the Contract of behalf of Council; and D. Delegate to the Chief Executive Officer the power to amend the contract up to 11% of the total contract value.

11.4.5. 2122Q125 - CONTRACT VARIATION FOR PROJECT
MANAGEMENT SERVICES - 2022 FLOOD RECOVERY AND
RECONSTRUCTION

That Council
A. Note the report by the Disaster Reconstruction Coordinator to the General Committee Meeting dated 13 October 2025; B. Approve increasing the value of contract 2122Q125 by $1,330,467.42, (GST exc.) from $5,100,000 (GST exc.) to $6430,467.42 (GST exc.), with program administration completion expected by 31 March 2026; C. Delegate to the Chief Executive Officer the power to negotiate, finalise, execute and administer the contract on behalf of Council; D. Delegate to the Chief Executive Officer the power to amend the contract up to
11.5% of the total contract value; and
E. Delegate to the Chief Executive Officer the power to amend the contract finish date to no later than 31 March 2026.

11.4.6. GENERAL COMMITTEE RECOMMENDATIONS ENBLOC

Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Jessica Phillips
That the Recommendations of the General Committee meeting dated 13 October 2025 be received and adopted.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson Against: None

12 ORDINARY MEETING REPORTS

12.1. 51995.1611.04 APPLICATION FOR OTHER CHANGE TO AN EXISTING
APPROVAL FOR MATERIAL CHANGE OF USE – INDOOR
ENTERTAINMENT (CLUBHOUSE) AND SPORT AND RECREATION
(BOWLING GREENS) TO MATERIAL CHANGE OF USE - OUTDOOR SPORT
AND RECREATION, FOOD AND DRINK OUTLET, AND MEDIUM IMPACT
INDUSTRY (DISTILERY) AT 5 OPAL STREET, COOROY (DEFERRED FROM
THE GENERAL COMMITTEE MEETING DATED 13 OCTOBER 2025).
ORDINARY MEETING MINUTES 16 OCTOBER 2025

Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Amelia Lorentson
That Council
A. Note the report by the Development Planner to the General Committee Meeting dated 13 October 2025 regarding Application 51995.1611.04 for an Other Change to an existing approval for Material Change of Use – Indoor Entertainment (Clubhouse) and Sport and Recreation (Bowling greens) to Material Change of Use - Outdoor Sport and Recreation, Food and Drink Outlet, and Medium Impact Industry (Distillery) situated at 5 Opal Street, Cooroy.
B. Approve the application in accordance with the proposed additional conditions outlined in Attachment 1 Attachment 2 to the Ordinary Meeting Minutes dated 2025-10-16 - Amended Conditions; and C. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.

Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson Against: None

12.2 TOURISM NOOSA ROAD MAP DEVELOPMENT STATUS REPORT

Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Tom Wegener
That Council note the report by the CEO to the Ordinary Meeting dated 16 October 2025 providing a status update to the preparation of the Roadmap for Tourism Noosa.
Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson Against: None

12.3 SUMMARY REPORT - QUEENSLAND AUDIT OFFICE (QAO) INTERIM AUDIT
REPORT

Motion
Moved: Cr Karen Finzel
Seconded: Cr Jessica Phillips
That Council Note the report by the Director Corporate Services (Acting) to the Ordinary Meeting dated 16 October 2025 regarding the December 2024 fraud incident.
ORDINARY MEETING MINUTES 16 OCTOBER 2025

Amendment No.1
Moved: Cr Frank Wilkie
Seconded: Cr Brian Stockwell
That B be added to read:
B. Request the CEO to provide regular updates to councillors on the implementation of the Queensland Audit Office recommendations, including the progress and efficacy of the additional internal controls and third-party software system.
Lost.
For: Cr Frank Wilkie, Cr Brian Stockwell, Cr Tom Wegener Against: Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Nicola Wilson

Amendment No. 2
Moved: Cr Amelia Lorentson
Seconded: Cr Nicola Wilson
That B be added to read:
B. Commits to releasing a publicly accessible follow-up report by the December round of meetings, addressing key questions raised by the community and outlining key findings, actions taken and lessons learned subject to legal and privacy obligations.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Tom Wegener, Cr Nicola Wilson Against: Cr Frank Wilkie, Cr Brian Stockwell

Amendment No. 3
Moved: Cr Frank Wilkie
Seconded: Cr Tom Wegener
That C be added to read:
C. That Councillors are requested to attend future Audit & Risk Committee meetings and related briefings about this fraud to remain informed on the progress of this matter.
Lost.
For: Cr Frank Wilkie, Cr Tom Wegener
Against: Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Brian Stockwell, Cr Nicola Wilson

Amendment No. 4
Moved: Cr Amelia Lorentson
Seconded: Cr Nicola Wilson
That C be added to read:
C. Acknowledges the need to address issues that may have contributed to the December 2024 fraud incident and commits to undertaking a review of internal processes, workforce capabilities, and resourcing as part of Council's response.
ORDINARY MEETING MINUTES 16 OCTOBER 2025

The amendment was withdrawn.

Council Resolution
Moved: Cr Karen Finzel
Seconded: Cr Jessica Phillips
That Council
A. That Council Note the report by the Director Corporate Services (Acting) to the Ordinary Meeting dated 16 October 2025 regarding the December 2024 fraud incident; and B. Commits to releasing a publicly accessible follow-up report by the December round of meetings, addressing key questions raised by the community and outlining key findings, actions taken and lessons learned subject to legal and privacy obligations.

Carried.
For: Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Amelia Lorentson, Cr Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson Against: None

13 CLOSED SESSION
Nil.

14 NEXT MEETING
The next Ordinary Meeting will be held at Lake Cootharaba Sailing Club, 24 Boreen Parade, Boreen Point at 5.00pm on 20 November 2025.

15 MEETING CLOSURE
The meeting closed at 12:56pm.