Meeting papers

SERVICES & ORGANISATION COMMITTEE MEETING                                          7 OCTOBER 2025


7.3          REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF TREE
             MANAGEMENT AND MAINTENANCE SERVICES - RP25083


Author            Parks and Streetscapes Coordinator, Geordie Lascelles
                  Civil Assets & Operations | Infrastructure Services Department
Index             ECM / Subject / Contracting / Contractors & Consultants
                  ECM / Project & Contract / RP25083 Register of Pre-Qualified Suppliers for
                  Provision of Tree Management and Maintenance Services / Reports to
                  Council
Attachments        1.   Attachment 1 - RP25083 Evaluation Workbook


EXECUTIVE SUMMARY
   •    The report seeks approval of the establishment of a Register of Pre-qualified Suppliers
        (ROPS), for the provision of tree management and maintenance services.
   •    The ROPS is being established across varying services, including Tree Works (including
        Elevated Work Platform and Traffic Control where applicable), Specialised Tree Services,
        and Tree Planting and Establishment.
   •    In establishing this ROPS Council will realise efficiencies regarding the procurement of these
        goods and services over the term of the arrangement.
   •    In accordance with the Local Government Regulation 2012 and Council Procurement Policy,
        a public Request for Tender (RFT) was issued to establish the ROPS.
   •    The ROPS is to be established with the recommended suppliers for an initial term of two (2)
        years plus two (2) extension options of up to twenty-four (24) months each at Councils
        discretion.
   •    The tender evaluation panel completed the evaluation process and considered the suppliers
        recommended in the report to be the most advantageous to Council.
   •    Of the eleven (11) suppliers recommended for inclusion to the ROPS, ten (10) are based in
        the Noosa or Sunshine Coast local government area.

RECOMMENDATION
That Council note the report by the Parks and Streetscapes Coordinator to the Services &
Organisation Committee Meeting dated 7 October 2025 and
A. Approve the award of Contract No. RP25083 for the Register of Pre-qualified Suppliers (ROPS)
   for the Provision of Tree Management and Maintenance Services for a period of two (2) years
   commencing 1 November 2025 to the suppliers listed in Attachment 1 of the report.
B. Delegate to the Chief Executive Officer (CEO) the power to negotiate, finalise, execute and do
   all things necessary to administer the Contract on behalf of Council.
C. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the option to
   extend the contract, at the expiry of initial term, for a further two (2) terms of up to twenty-four
   (24) months each ending on 31 October 2031.
D. Authorise the CEO to approve the addition of new suppliers to Contract No. RP25083 – ROPS
   for Provision of Tree Management and Maintenance Services as a result of an advertised refresh
   at the discretion of Council.




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