Meeting papers

SERVICES & ORGANISATION COMMITTEE MEETING                                      7 OCTOBER 2025


    7.6         CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 20
                NOVEMBER 2025


Author                Chief Executive Officer, Larry Sengstock
                      CEO's Office | Office of the CEO & Mayor
Index                 ECM / Subject / 27.07 Council Meetings
Attachments           None


EXECUTIVE SUMMARY
Council recognises that community engagement is a vital part of effective democracy and that
community based Council Meetings provide a good opportunity for this. This report recommends
that the Ordinary Meeting scheduled for 20 November 2025 be amended to start at 5pm at the Lake
Cootharaba Sailing Club, 24 Boreen Parade, Boreen Point QLD 4565. This will provide an opportunity
for the local community to gain an insight into the Council decision making process and to meet
Councillors and senior staff to discuss Council issues.

RECOMMENDATION
That Council
A. Note the report by the Chief Executive Officer to the Services and Organisation Committee
   Meeting dated 7 October 2025 regarding the Ordinary Meeting dated 20 November 2025; and
B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to:
1. Change the commencement time of the Ordinary Meeting dated 20 November 2025 to 5pm;
2. Change the venue for the meeting to Lake Cootharaba Sailing Club, 24 Boreen Parade, Boreen
   Point;
C. Request that the Chief Executive Officer ensure suitable advertising is undertaken to promote
   this community based Council Meeting; and
D. Note that Council plan to livestream the meeting and place a copy of the recording on Council's
   website.


REPORT
1.        Holding Council meetings in community locations

The Mayor and Councillors recognise that community engagement is a vital part of effective
democracy and that community-based Council meetings provide an opportunity for local
communities to meet with the Mayor and Councillors and discuss local issues. Since 2014 Council
has generally held one or two Ordinary Meetings at various community locations throughout each
year. This will be the third community-based meeting proposed for this year (2025).

Meetings were held in:
•    Pomona and Peregian Beach - 2014;
•    Cooran and Noosaville - 2015;
•    Cooroy - 2016;
•    Boreen Point and Sunshine Beach - 2017;




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