Meeting papers

SERVICES & ORGANISATION COMMITTEE MEETING                                    12 NOVEMBER 2024


5.1     COUNCIL MEETING SCHEDULE – 2025


Author            Chief Executive Officer, Larry Sengstock
                  CEO's Office | Office of the CEO & Mayor
Index             ECM/ Subject/ Council Meetings General
Attachments       1.   2025 Meeting Schedule - EXTERNAL


EXECUTIVE SUMMARY
The Council adopts its meeting timetable on an annual basis. This enables the community to be
aware of when Council meetings are scheduled and for staff to develop timetables for preparing
agendas for those meetings. This report puts forward for adoption the proposed timetable for January
to December 2025.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services & Organisation Committee
Meeting dated 12 November 2024 and approve the Council Meeting schedule for January-December
2025 as set out in Attachment 1 to the Report.


REPORT
At the Post Election Meeting on 8 April 2024, Council adopted its Council Meeting structure
incorporating three Standing Committees and an Ordinary meeting. The meeting structure was
discussed at various time since that meeting and has remained unchanged with meetings being held
on a monthly cycle.

As per previous years, the first meeting round of the year (January 2025) will consist of only a
General Committee Meeting (20 January) and an Ordinary Meeting (23 January). There will be no
Planning & Environment Committee or Services & Organisation Committee meeting held in January
due to the timing of report deadlines conflicting with the Christmas/ New Year period and the
availability of staff and Councillors over this time.

Link to Corporate Plan

Theme No. 5. - Excellence

This theme focuses on customer experience, financial sustainability, innovation and technology,
levels of service, governance, our employees and volunteers, funding streams and asset
management practices.


Previous Council Consideration
Post Election Meeting 8 April 2024
That Council note the report by the Chief Executive Officer (Acting) to the Post Election meeting
dated 8 April 2024 regarding the continuation of Standing Committees and the adoption of the
Council meeting timetable until 30 June 2024 and:
   A. Approve the continuation of the Planning and Environment Committee, the Services and
      Organisation Committee, and the General Committee as Standing Committees under section




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