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Services & Organisation Committee Agenda
Tuesday, 12 November 2024 @ 1:30PM - #709
Meeting Duration: 1 hour and 50 minutes
This Noosa Council meeting contains very poor audio quality.
This may have affected the transcription below and is beyond our control.
Strategic Land Activation Policy adopted, Capital Works reporting reset, Schedule with community sessions for 2025 endorsed, Property decisions made, Surf club funding progressed, Conflicts managed transparently.
Agenda, decisions & supporting documents
Inside this meeting
CONFIRMATION OF MINUTES1 minuted event
Jump to transcript ↗COUNCIL MEETING SCHEDULE – 20251 minuted event · 2 supporting records
Discussion ↗PEREGIAN BEACH SURF LIFESAVING CLUB - FUNDING REQUEST AND UPDATE ON OPERATIONS2 minuted events · 3 supporting records
Jump to transcript ↗ADOPTION OF NOOSA COUNCIL STRATEGIC LAND ACTIVATION POLICY1 minuted event · 2 supporting records
Jump to transcript ↗CAPITAL PROGRAM 2024/25 DELIVERY STATUS1 minuted event · 1 supporting record
Jump to transcript ↗CONFIDENTIAL SESSION2 minuted events
Jump to transcript ↗CONFIDENTIAL - NOT FOR PUBLIC RELEASE - RENEWAL OF STATE LEASE FOR NOOSAVILLE SLIPWAY AT 3 MILL STREET, NOOSAVILLE1 minuted event · 1 supporting record
Jump to transcript ↗CONFIDENTIAL - NOT FOR PUBLIC RELEASE - EXPRESSION OF INTEREST IN COUNCIL-OWNED INDUSTRIAL LAND1 minuted event · 1 supporting record
Jump to transcript ↗Jump links open a matching speaker passage, which may discuss more than one agenda item.
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Key Decisions & Discussions
• Nicola Wilson: Chaired meeting due to online attendance by Karen Finzel ; committee endorsed 2025 meeting schedule with explicit commitment to hold Ordinary Meetings in the community by resolution where needed (Item 5.1; 01:34–09:27).
• Larry Sengstock: Clarified statutory need to publish schedules, and that community-based meetings will be promoted ad hoc; all councillors can amend at the Ordinary Meeting stage (03:31–09:04; Item 5.1).
• Committee: Managed a declarable conflict for Karen Finzel re Peregian Beach Surf Lifesaving Club (PBSLSC); resolved she may participate and vote as a reasonable person would trust a public-interest decision (Item 5.2; 10:08–12:19).
• Committee: Referred PBSLSC funding/update report to General Committee for further consideration (Item 5.2; 23:47–24:18).
• Committee: Adopted Strategic Land Activation Policy to standardise due diligence, merit assessment, whole-of-council review, and lessons-learned for council land (Item 5.3; 24:55–50:39).
• Committee: Noted Q1 status of 2024/25 Capital Works Program: $53.8m budget (incl. carry-forwards), 11% spend at 30 Sept; 127 projects; constraints in contractors/resources; shift to more measured reporting and procurement models (Item 6.1; 51:19–01:10:15).
• Committee: In confidential, resolved to decline a new State lease for Noosaville Slipway, 3 Mill St, and authorised CEO to advise Dept of Resources (Item 7.1; 01:47:17–01:48:00).
• Committee: In confidential, resolved to invite EOIs to lease 25–29 Jarrah St, Cooroy (Lots 6–8 SP262436) under s228(3)(a),(b) LGR 2012, with public-interest rationale; CEO to report shortlist outcomes (Item 7.2; 01:48:00–01:50:22).
Contentious / Transparency Matters
• Tom Wegener: Questioned propriety of altering the recommendation at committee level (few councillors present) instead of at General/Ordinary; CEO confirmed later amendment rights remain (07:17–09:04; Item 5.1).
• Jessica Phillips: Emphasised visibility and accessibility of evening/community meetings to broaden participation (06:43–09:04; Item 5.1).
• Amelia Lorentson: Sought assurances of structured community engagement for land activation, especially where existing tenants/residents are affected; officers confirmed case-by-case engagement per Council policy and contractual notice obligations (40:31–44:20; Item 5.3).
• Committee: Closed meeting to public under s254J(3)(g) LGR 2012 for two property matters and reopened prior to decisions (01:12:18–01:12:50; Minutes 7. Confidential Session).
Legal / Risk
• Karen Finzel: Declarable COI declared per Ch 5B Local Government Act 2009 regarding PBSLSC due to prior campaign volunteer relationship; Council permitted participation, ensuring procedural fairness (Item 5.2; 10:08–12:19).
• Committee: EOI for Jarrah St disposal by lease explicitly anchored in s228(3)(a),(b) LGR 2012 with public-interest factors to reduce bid costs, resource load, and enable capability filtering before selective tender (Item 7.2; 01:48:00–01:50:22).
• Officers: Land Activation Policy driven by internal audit/Audit & Risk concerns over absence of a framework for scarce land assets; policy imposes due diligence, cross-disciplinary review, and knowledge retention to mitigate inconsistent decisions (34:57–37:03; Item 5.3).
• Officers: Planning scheme/zoning remain determinative constraints; policy does not create new decision-making powers, reducing risk of ultra vires or inconsistent land-use outcomes (39:17–40:16; Item 5.3).
• Larry Sengstock: Contract management risk addressed via staff training, a dedicated contract superintendent, and strengthened in-house legal oversight to tighten contract drafting and administration (01:05:36–01:07:13; Item 6.1).
• Shaun Walsh: Identified optimism bias in capital reporting; instituting improved scheduling/reporting governance to present realistic multi-year delivery profiles, reducing funding/reputational risks (01:02:13–01:03:15; Item 6.1).
Peregian Beach Surf Lifesaving Club – Funding & Operations
• Officers: PBSLSC seeks two more years’ Council funding of lifeguards for Saturdays/public holidays ($46k p.a.) as Club builds volunteer capacity; review to occur via annual reports and SLSQ liaison (12:35–18:11; Minutes 5.2 to General Committee).
• Nicola Wilson: Tested value-for-money: ~$1,200/day covers two lifeguards plus equipment (16:03–16:41; Item 5.2).
• Officers: Volunteer target of ~120 is SLSQ national benchmark for full weekend patrols; SLSQ must endorse any transition; Council funding sunsets May 2025 absent renewal (18:11–19:00; Item 5.2).
• Karen Finzel: Urged broader youth/community development linkages; officers to confer with Community Services re potential support pathways (21:00–23:00; Item 5.2).
• Officers: Club to submit building works plan and updated strategic plan; Council to investigate bin storage and stormwater impacts near village square with budget referrals as needed (12:35–15:47; Item 5.2).
Strategic Land Activation Policy – Implementation Highlights
• Robyn Mercer: Policy is an operational toolkit: due diligence, merit assessment, cross-council working group, and lessons-learned repository to align land use with economic, social, and environmental goals (24:55–33:30; Item 5.3).
• Richard MacGillivray: Emphasised whole-of-organisation lens (infrastructure, property, sport/rec, arts/culture, environment, planning) to balance competing priorities and avoid siloed proposals (29:29–34:32; Item 5.3).
• Officers: Supports economic diversification per Economic Development Strategy by leveraging suitable zoned land for small-footprint, high-value industries (30:30–31:42; Item 5.3).
• Officers: Example future candidates include complex parcels like John’s Landing, requiring thorough assessment of constraints/opportunities; potential to “bank” land with documented rationale (44:24–47:09; Item 5.3).
Capital Works Program – Capacity & Delivery Posture
• Officers: 127 active projects with 11% spend by Sept; underspend linked to halted VHS contract, delayed fleet, and optimistic forecasting; BR2 to recalibrate (54:08–55:03; Item 6.1).
• Larry Sengstock: Organisation historically geared for $25–30m p.a.; stimulus pushed to ~$50m with labour/market constraints; shifting to greater outsourcing/Design–Construct to match capacity (59:26–01:04:13; Item 6.1).
• Shaun Walsh: Next reports to present more realistic multi-year profiles for programs (e.g., MacDonald affordable housing, Leanfield camping) to avoid optimism bias and funding jeopardy (01:02:13–01:03:15; Item 6.1).
• Officers: Budgeting prioritises asset renewal via condition assessments, with limited new works; community-visible projects reflect the adopted capital program (01:07:59–01:09:09; Item 6.1).
Conflicts of Interest
• Karen Finzel: Declared a declarable COI (PBSLSC president formerly volunteered on her 2020 campaign); Council resolved she may remain and vote; she abstained on the COI resolution itself (Item 5.2; 10:08–12:19).
• Nicola Wilson: Chaired meeting due to online attendance by Karen Finzel ; committee endorsed 2025 meeting schedule with explicit commitment to hold Ordinary Meetings in the community by resolution where needed (Item 5.1; 01:34–09:27).
• Larry Sengstock: Clarified statutory need to publish schedules, and that community-based meetings will be promoted ad hoc; all councillors can amend at the Ordinary Meeting stage (03:31–09:04; Item 5.1).
• Committee: Managed a declarable conflict for Karen Finzel re Peregian Beach Surf Lifesaving Club (PBSLSC); resolved she may participate and vote as a reasonable person would trust a public-interest decision (Item 5.2; 10:08–12:19).
• Committee: Referred PBSLSC funding/update report to General Committee for further consideration (Item 5.2; 23:47–24:18).
• Committee: Adopted Strategic Land Activation Policy to standardise due diligence, merit assessment, whole-of-council review, and lessons-learned for council land (Item 5.3; 24:55–50:39).
• Committee: Noted Q1 status of 2024/25 Capital Works Program: $53.8m budget (incl. carry-forwards), 11% spend at 30 Sept; 127 projects; constraints in contractors/resources; shift to more measured reporting and procurement models (Item 6.1; 51:19–01:10:15).
• Committee: In confidential, resolved to decline a new State lease for Noosaville Slipway, 3 Mill St, and authorised CEO to advise Dept of Resources (Item 7.1; 01:47:17–01:48:00).
• Committee: In confidential, resolved to invite EOIs to lease 25–29 Jarrah St, Cooroy (Lots 6–8 SP262436) under s228(3)(a),(b) LGR 2012, with public-interest rationale; CEO to report shortlist outcomes (Item 7.2; 01:48:00–01:50:22).
Contentious / Transparency Matters
• Tom Wegener: Questioned propriety of altering the recommendation at committee level (few councillors present) instead of at General/Ordinary; CEO confirmed later amendment rights remain (07:17–09:04; Item 5.1).
• Jessica Phillips: Emphasised visibility and accessibility of evening/community meetings to broaden participation (06:43–09:04; Item 5.1).
• Amelia Lorentson: Sought assurances of structured community engagement for land activation, especially where existing tenants/residents are affected; officers confirmed case-by-case engagement per Council policy and contractual notice obligations (40:31–44:20; Item 5.3).
• Committee: Closed meeting to public under s254J(3)(g) LGR 2012 for two property matters and reopened prior to decisions (01:12:18–01:12:50; Minutes 7. Confidential Session).
Legal / Risk
• Karen Finzel: Declarable COI declared per Ch 5B Local Government Act 2009 regarding PBSLSC due to prior campaign volunteer relationship; Council permitted participation, ensuring procedural fairness (Item 5.2; 10:08–12:19).
• Committee: EOI for Jarrah St disposal by lease explicitly anchored in s228(3)(a),(b) LGR 2012 with public-interest factors to reduce bid costs, resource load, and enable capability filtering before selective tender (Item 7.2; 01:48:00–01:50:22).
• Officers: Land Activation Policy driven by internal audit/Audit & Risk concerns over absence of a framework for scarce land assets; policy imposes due diligence, cross-disciplinary review, and knowledge retention to mitigate inconsistent decisions (34:57–37:03; Item 5.3).
• Officers: Planning scheme/zoning remain determinative constraints; policy does not create new decision-making powers, reducing risk of ultra vires or inconsistent land-use outcomes (39:17–40:16; Item 5.3).
• Larry Sengstock: Contract management risk addressed via staff training, a dedicated contract superintendent, and strengthened in-house legal oversight to tighten contract drafting and administration (01:05:36–01:07:13; Item 6.1).
• Shaun Walsh: Identified optimism bias in capital reporting; instituting improved scheduling/reporting governance to present realistic multi-year delivery profiles, reducing funding/reputational risks (01:02:13–01:03:15; Item 6.1).
Peregian Beach Surf Lifesaving Club – Funding & Operations
• Officers: PBSLSC seeks two more years’ Council funding of lifeguards for Saturdays/public holidays ($46k p.a.) as Club builds volunteer capacity; review to occur via annual reports and SLSQ liaison (12:35–18:11; Minutes 5.2 to General Committee).
• Nicola Wilson: Tested value-for-money: ~$1,200/day covers two lifeguards plus equipment (16:03–16:41; Item 5.2).
• Officers: Volunteer target of ~120 is SLSQ national benchmark for full weekend patrols; SLSQ must endorse any transition; Council funding sunsets May 2025 absent renewal (18:11–19:00; Item 5.2).
• Karen Finzel: Urged broader youth/community development linkages; officers to confer with Community Services re potential support pathways (21:00–23:00; Item 5.2).
• Officers: Club to submit building works plan and updated strategic plan; Council to investigate bin storage and stormwater impacts near village square with budget referrals as needed (12:35–15:47; Item 5.2).
Strategic Land Activation Policy – Implementation Highlights
• Robyn Mercer: Policy is an operational toolkit: due diligence, merit assessment, cross-council working group, and lessons-learned repository to align land use with economic, social, and environmental goals (24:55–33:30; Item 5.3).
• Richard MacGillivray: Emphasised whole-of-organisation lens (infrastructure, property, sport/rec, arts/culture, environment, planning) to balance competing priorities and avoid siloed proposals (29:29–34:32; Item 5.3).
• Officers: Supports economic diversification per Economic Development Strategy by leveraging suitable zoned land for small-footprint, high-value industries (30:30–31:42; Item 5.3).
• Officers: Example future candidates include complex parcels like John’s Landing, requiring thorough assessment of constraints/opportunities; potential to “bank” land with documented rationale (44:24–47:09; Item 5.3).
Capital Works Program – Capacity & Delivery Posture
• Officers: 127 active projects with 11% spend by Sept; underspend linked to halted VHS contract, delayed fleet, and optimistic forecasting; BR2 to recalibrate (54:08–55:03; Item 6.1).
• Larry Sengstock: Organisation historically geared for $25–30m p.a.; stimulus pushed to ~$50m with labour/market constraints; shifting to greater outsourcing/Design–Construct to match capacity (59:26–01:04:13; Item 6.1).
• Shaun Walsh: Next reports to present more realistic multi-year profiles for programs (e.g., MacDonald affordable housing, Leanfield camping) to avoid optimism bias and funding jeopardy (01:02:13–01:03:15; Item 6.1).
• Officers: Budgeting prioritises asset renewal via condition assessments, with limited new works; community-visible projects reflect the adopted capital program (01:07:59–01:09:09; Item 6.1).
Conflicts of Interest
• Karen Finzel: Declared a declarable COI (PBSLSC president formerly volunteered on her 2020 campaign); Council resolved she may remain and vote; she abstained on the COI resolution itself (Item 5.2; 10:08–12:19).
Full Official Meeting Minutes
MINUTES
Services & Organisation
Committee Meeting
Tuesday, 12 November 2024
1:30 PM
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Karen Finzel (Chair), Jessica Phillips, Frank Wilkie, Nicola Wilson
“Noosa Shire – different by nature”
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 NOVEMBER 2024
1. ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Nicola Wilson (Chair)
Cr Karen Finzel (via Microsoft Teams)
Cr Jessica Phillips
NON COMMITTEE MEMBERS
Cr Amelia Lorentson
Cr Tom Wegener
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Development & Regulation Richard MacGillivray
Director Corporate Services Trent Grauf
Acting Director Infrastructure Services Shaun Walsh
APOLOGIES
Cr Frank Wilkie
Committee Resolution
Moved: Cr Nicola Wilson
Seconded: Cr Karen Finzel
That Cr Wilson be appointed as Chairperson of the meeting for this item as Cr Finzel is attending via Teams.
Carried unanimously.
2. CONFIRMATION OF MINUTES
Committee Resolution
Moved: Cr Karen Finzel
Seconded: Cr Nicola Wilson
The Minutes of the Services & Organisation Committee Meeting held on 8 October be received and confirmed.
Carried unanimously.
3. PRESENTATIONS
Nil.
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 NOVEMBER 2024
4. DEPUTATIONS
Nil.
5. REPORTS FOR CONSIDERATION OF THE COMMITTEE
5.1. COUNCIL MEETING SCHEDULE – 2025
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Karen Finzel
That Council note the report by the Chief Executive Officer to the Services & Organisation Committee Meeting dated 12 November 2024 and A. Approve the Council Meeting schedule for January-December 2025 as set out in Attachment 1 to the Report; and B. Note Council's commitment to community engagement, and in particular holding Ordinary Meetings in the community. Times and venue of ordinary meetings may be changed by council resolution in order to facilitate this.
Carried unanimously.
5.2. PEREGIAN BEACH SURF LIFESAVING CLUB - FUNDING REQUEST AND
UPDATE ON OPERATIONS
In accordance with Chapter 5B of the Local Government Act 2009, Cr Finzel provided the following declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Finzel, inform the meeting that I have a declarable conflict of interest in relation to the Peregian Beach Surf Life Saving Club Community Grant Application, as Leigh McCready, who worked as a volunteer in my 2020 “Future Noosa” election campaign is the current President of the Peregian Beach Surf Lifesaving Club. As Mrs McCready is not a close associate or related party and has never given me a gift or a loan, I believe a reasonable person would agree that I able to make an impartial decision on the matter. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision.
Committee Recommendation
Moved: Cr Jessica Phillips
Seconded: Cr Nicola Wilson
That Council note the declarable conflict of interest by Cr Finzel and determine that Cr Finzel participates and votes on this matter because Council believes that a reasonable person would trust that the final decision is made in the public interest.
Carried unanimously.
Cr Finzel did not vote on the above motion.
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 NOVEMBER 2024
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Jessica Phillips
That Services & Organisation Committee Agenda Item 5.2 be referred to the General Committee for further consideration.
Carried unanimously.
5.3. ADOPTION OF NOOSA COUNCIL STRATEGIC LAND ACTIVATION POLICY
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Jessica Phillips
That Council note the report by the Director Corporate Services to the Services and Organisation Committee dated 12 November 2024 and adopt the Strategic Land Activation Policy, provided at Attachment 1 to the report.
Carried unanimously.
6. REPORTS FOR NOTING BY THE COMMITTEE
6.1. CAPITAL PROGRAM 2024/25 DELIVERY STATUS
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Karen Finzel
That Council note the report by the Infrastructure Planning Design and Delivery Manager to the Services & Organisation Committee Meeting, 12 November 2024, providing an update on the delivery of the 2024/25 Capital Works Program as at 30 September 2024.
Carried unanimously.
7. CONFIDENTIAL SESSION
CLOSURE OF THE MEETING TO THE PUBLIC
Committee Resolution
Moved: Cr Jessica Phillips
Seconded: Cr Nicola Wilson
That the meeting be closed to the public pursuant to section 254J(3)(g) of the Local Government Regulation 2012 for the purpose of discussing:
Item 7.1 RENEWAL OF STATE LEASE FOR NOOSAVILLE SLIPWAY AT 3
MILL STREET, NOOSAVILLE
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 NOVEMBER 2024
Item 7.2 EXPRESSION OF INTEREST IN COUNCIL-OWNED INDUSTRIAL LAND
Carried unanimously.
RE-OPENING OF THE MEETING TO THE PUBLIC
Committee Resolution
Moved: Cr Jessica Phillips
Seconded: Cr Karen Finzel
That the meeting be re-opened to the public.
Carried unanimously.
7.1. CONFIDENTIAL - NOT FOR PUBLIC RELEASE - RENEWAL OF STATE LEASE
FOR NOOSAVILLE SLIPWAY AT 3 MILL STREET, NOOSAVILLE
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Jessica Phillips
That Council
A. Note the report by the Property Advisor to the Services & Organisation Committee dated 12 November 2024 regarding renewal of the State Lease for the Noosaville Slipway at 3 Mill St., Noosaville; B. Agree to decline the Department of Resource's offer to enter a new term lease for the site.
C. Authorise the CEO to write to the Department advising it of Council's decision.
Carried unanimously.
7.2. CONFIDENTIAL - NOT FOR PUBLIC RELEASE - EXPRESSION OF INTEREST
IN COUNCIL-OWNED INDUSTRIAL LAND
Committee Recommendation
Moved: Cr Jessica Phillips
Seconded: Cr Karen Finzel
That Council note the report by the Director Corporate Services to the Services & Organisation Committee Meeting dated 12 November 2024 and; A. Invite Expressions of Interest (EOI) pursuant to section 228(3)(a) and (b) Local Government Regulation 2012 (Qld), to dispose (via lease) of 25-29 Jarrah Street, Cooroy (including Lots 6, 7 and 8 of SP262436).
B. Note that it is in the public interest to invite expressions of interest before inviting written tenders for the following reasons:
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 NOVEMBER 2024
1. It will allow all interested parties to express their interest in utilising the Land.
2. It enables Council to consider proposals that may be submitted by respondents with a demonstrated plan and capability to achieve Council’s desired outcomes for the Land before progressing to a select tender phase from a shortlist of EOI respondents.
3. For respondents it reduces the time and expense associated with preparing a full tender submission, as only those shortlisted from EOI will be invited to do so.
4. It maximises Council’s resources in the tender process by reducing the number of full tender submissions needing evaluations.
C. Request that the CEO report to a future Council meeting detailing the outcomes of the EOI, including the recommendation of a shortlist from which to invite written tenders, for Council’s further consideration.
Carried unanimously.
8. MEETING CLOSURE
The meeting closed at 3:23 PM.
Services & Organisation
Committee Meeting
Tuesday, 12 November 2024
1:30 PM
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Karen Finzel (Chair), Jessica Phillips, Frank Wilkie, Nicola Wilson
“Noosa Shire – different by nature”
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 NOVEMBER 2024
1. ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Nicola Wilson (Chair)
Cr Karen Finzel (via Microsoft Teams)
Cr Jessica Phillips
NON COMMITTEE MEMBERS
Cr Amelia Lorentson
Cr Tom Wegener
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Development & Regulation Richard MacGillivray
Director Corporate Services Trent Grauf
Acting Director Infrastructure Services Shaun Walsh
APOLOGIES
Cr Frank Wilkie
Committee Resolution
Moved: Cr Nicola Wilson
Seconded: Cr Karen Finzel
That Cr Wilson be appointed as Chairperson of the meeting for this item as Cr Finzel is attending via Teams.
Carried unanimously.
2. CONFIRMATION OF MINUTES
Committee Resolution
Moved: Cr Karen Finzel
Seconded: Cr Nicola Wilson
The Minutes of the Services & Organisation Committee Meeting held on 8 October be received and confirmed.
Carried unanimously.
3. PRESENTATIONS
Nil.
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 NOVEMBER 2024
4. DEPUTATIONS
Nil.
5. REPORTS FOR CONSIDERATION OF THE COMMITTEE
5.1. COUNCIL MEETING SCHEDULE – 2025
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Karen Finzel
That Council note the report by the Chief Executive Officer to the Services & Organisation Committee Meeting dated 12 November 2024 and A. Approve the Council Meeting schedule for January-December 2025 as set out in Attachment 1 to the Report; and B. Note Council's commitment to community engagement, and in particular holding Ordinary Meetings in the community. Times and venue of ordinary meetings may be changed by council resolution in order to facilitate this.
Carried unanimously.
5.2. PEREGIAN BEACH SURF LIFESAVING CLUB - FUNDING REQUEST AND
UPDATE ON OPERATIONS
In accordance with Chapter 5B of the Local Government Act 2009, Cr Finzel provided the following declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Finzel, inform the meeting that I have a declarable conflict of interest in relation to the Peregian Beach Surf Life Saving Club Community Grant Application, as Leigh McCready, who worked as a volunteer in my 2020 “Future Noosa” election campaign is the current President of the Peregian Beach Surf Lifesaving Club. As Mrs McCready is not a close associate or related party and has never given me a gift or a loan, I believe a reasonable person would agree that I able to make an impartial decision on the matter. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision.
Committee Recommendation
Moved: Cr Jessica Phillips
Seconded: Cr Nicola Wilson
That Council note the declarable conflict of interest by Cr Finzel and determine that Cr Finzel participates and votes on this matter because Council believes that a reasonable person would trust that the final decision is made in the public interest.
Carried unanimously.
Cr Finzel did not vote on the above motion.
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 NOVEMBER 2024
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Jessica Phillips
That Services & Organisation Committee Agenda Item 5.2 be referred to the General Committee for further consideration.
Carried unanimously.
5.3. ADOPTION OF NOOSA COUNCIL STRATEGIC LAND ACTIVATION POLICY
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Jessica Phillips
That Council note the report by the Director Corporate Services to the Services and Organisation Committee dated 12 November 2024 and adopt the Strategic Land Activation Policy, provided at Attachment 1 to the report.
Carried unanimously.
6. REPORTS FOR NOTING BY THE COMMITTEE
6.1. CAPITAL PROGRAM 2024/25 DELIVERY STATUS
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Karen Finzel
That Council note the report by the Infrastructure Planning Design and Delivery Manager to the Services & Organisation Committee Meeting, 12 November 2024, providing an update on the delivery of the 2024/25 Capital Works Program as at 30 September 2024.
Carried unanimously.
7. CONFIDENTIAL SESSION
CLOSURE OF THE MEETING TO THE PUBLIC
Committee Resolution
Moved: Cr Jessica Phillips
Seconded: Cr Nicola Wilson
That the meeting be closed to the public pursuant to section 254J(3)(g) of the Local Government Regulation 2012 for the purpose of discussing:
Item 7.1 RENEWAL OF STATE LEASE FOR NOOSAVILLE SLIPWAY AT 3
MILL STREET, NOOSAVILLE
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 NOVEMBER 2024
Item 7.2 EXPRESSION OF INTEREST IN COUNCIL-OWNED INDUSTRIAL LAND
Carried unanimously.
RE-OPENING OF THE MEETING TO THE PUBLIC
Committee Resolution
Moved: Cr Jessica Phillips
Seconded: Cr Karen Finzel
That the meeting be re-opened to the public.
Carried unanimously.
7.1. CONFIDENTIAL - NOT FOR PUBLIC RELEASE - RENEWAL OF STATE LEASE
FOR NOOSAVILLE SLIPWAY AT 3 MILL STREET, NOOSAVILLE
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Jessica Phillips
That Council
A. Note the report by the Property Advisor to the Services & Organisation Committee dated 12 November 2024 regarding renewal of the State Lease for the Noosaville Slipway at 3 Mill St., Noosaville; B. Agree to decline the Department of Resource's offer to enter a new term lease for the site.
C. Authorise the CEO to write to the Department advising it of Council's decision.
Carried unanimously.
7.2. CONFIDENTIAL - NOT FOR PUBLIC RELEASE - EXPRESSION OF INTEREST
IN COUNCIL-OWNED INDUSTRIAL LAND
Committee Recommendation
Moved: Cr Jessica Phillips
Seconded: Cr Karen Finzel
That Council note the report by the Director Corporate Services to the Services & Organisation Committee Meeting dated 12 November 2024 and; A. Invite Expressions of Interest (EOI) pursuant to section 228(3)(a) and (b) Local Government Regulation 2012 (Qld), to dispose (via lease) of 25-29 Jarrah Street, Cooroy (including Lots 6, 7 and 8 of SP262436).
B. Note that it is in the public interest to invite expressions of interest before inviting written tenders for the following reasons:
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 12 NOVEMBER 2024
1. It will allow all interested parties to express their interest in utilising the Land.
2. It enables Council to consider proposals that may be submitted by respondents with a demonstrated plan and capability to achieve Council’s desired outcomes for the Land before progressing to a select tender phase from a shortlist of EOI respondents.
3. For respondents it reduces the time and expense associated with preparing a full tender submission, as only those shortlisted from EOI will be invited to do so.
4. It maximises Council’s resources in the tender process by reducing the number of full tender submissions needing evaluations.
C. Request that the CEO report to a future Council meeting detailing the outcomes of the EOI, including the recommendation of a shortlist from which to invite written tenders, for Council’s further consideration.
Carried unanimously.
8. MEETING CLOSURE
The meeting closed at 3:23 PM.
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