Meeting papers

SERVICES & ORGANISATION COMMITTEE MEETING                                        12 NOVEMBER 2024


6.1       CAPITAL PROGRAM 2024/25 DELIVERY STATUS


Author              Infrastructure Planning Design and Delivery Manager, Craig Eldridge
                    Infrastructure Planning Design & Delivery | Infrastructure Services
                    Department
Index               ECM / Budget / 2024 - 2025 Capital Works Program
                    ECM / Project Management / Planning and Infrastructure Projects
Attachments         None


EXECUTIVE SUMMARY
      •    This report provides a status update for the Capital Works Program as at 30 September
           2024, and excludes disaster recovery projects.
      •    The approved capital budget provision for the 2024/25 financial year is $53.8m, inclusive of
           carry forwards of $22.4m. Projects in direct control of the Infrastructure Team have a budget
           of $41.2m. Other capital projects, such as Information Communication and Technology
           (ICT) and fleet, have a budget of $12.6m.
      •    Actual expenditure achieved to date is $6m (11% of budget) with $9.3m remaining in
           commitments.
      •    There are currently 127 projects on the Capital Works Program in varying stages of delivery.
      •    Projects continue to be managed within overall budget and time limitations to the extent
           possible. Contractor resources and material availability remain a constraint and continue to
           drive up project pricing.
      •    Council has a current forecast of grant funding revenue of $14.2m with Council’s
           contribution to these projects being $8.4m.
      •    Infrastructure Planning Design and Delivery (IPDD) is making substantial progress in its
           restructuring process, with the major restructure aiming to create additional leadership
           capacity, enhance delivery efficiencies and maximize team output.
      •    The IPDD Branch is continuing to face resourcing constraints and challenges.
      •    Enhancements in systems, tools and processes are continuously being rolled out across
           IPDD, particularly in the area of project controls, reporting and forecasting.
      •    Innovative strategies for project delivery are currently being explored, such as optimising
           the size of procurement packages and utilising external resources to supplement resource
           constraints.

RECOMMENDATION
That Council note the report by the Infrastructure Planning Design and Delivery Manager to the
Services & Organisation Committee Meeting, 12 November 2024, providing an update on the
delivery of the 2024/25 Capital Works Program as at 30 September 2024.


REPORT
This report is to inform Council of the overall status of the Capital Works Program, excluding disaster
recovery projects as at the end of September 2024, marking the end of the first quarter of the 2024/25
financial year.




                                                                                                  Page 66 of 79