Services & Organisation Committee Agenda minutes, 8 July 2025

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                  8 JULY 2025



1    DECLARATION OF OPENING
     The meeting was declared open at 1.30pm.



2    ACKNOWLEDGEMENT OF COUNTRY
     Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters
     of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and
     emerging.




3    ATTENDANCE & APOLOGIES
     COMMITTEE MEMBERS
     Cr Karen Finzel
     Cr Jessica Phillips (Chair)
     Cr Nicola Wilson



     NON COMMITTEE MEMBERS
     Nil.



     EXECUTIVE
     Chief Executive Officer Larry Sengstock
     Acting Director Corporate Services Margaret Gatt
     Director Development & Regulation Richard MacGillivray
     Director Strategy and Environment Kim Rawlings
     Director Infrastructure Services Shaun Walsh



     APOLOGIES
     Cr Frank Wilkie


     Committee Resolution
     Moved:             Cr Nicola Wilson
     Seconded:          Cr Karen Finzel
     That Cr Jessica Phillips be appointed as Acting Chairperson for this meeting.
     Carried.
     For:              Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson
     Against:          None

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                 8 JULY 2025


4     CONFIRMATION OF MINUTES

4.1   SERVICES & ORGANISATION MEETING DATED 10 JUNE 2025
      Committee Resolution
      Moved:           Cr Nicola Wilson
      Seconded:        Cr Jessica Phillips
      The Minutes of the Services & Organisation Meeting held on 10 June 2025 be received and
      confirmed.
      Carried.
      For:             Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson
      Against:         None




5.    PRESENTATIONS
      Nil.



6.    DEPUTATIONS
      Nil.



7     REPORTS FOR CONSIDERATION OF THE COMMITTEE

7.1   NEW TENANCY APPROVAL FOR OFFICE AT THE PEREGIAN DIGITAL HUB
      Committee Recommendation
      Moved:            Cr Nicola Wilson
      Seconded:         Cr Karen Finzel
      That Council note the report by the Director Digital Hub and Innovation; and
      A. Award the commercial lease of the Lease Area C premises at the Peregian Digital Hub of
      75m2 to Cova AI Pty Ltd. for a one (1) year term, as outlined in the Lease Proposal at
      Confidential Attachment 2
      B. Authorise the CEO or delegate to execute a subsequent two (2) year lease extension,
      subject to the lessee complying with the terms of the lease.
      Carried.
      For:             Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson
      Against:         None

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                    8 JULY 2025


7.2   SUNRISE SHOPS - SHOP 1 LEASE
      Committee Recommendation
      Moved:            Cr Jessica Phillips
      Seconded:         Cr Nicola Wilson
      That Council note the report by the Commercial Business Advisor to the Services and
      Organisation Committee dated 8 July 2025 and;
         A. Award the lease to William Brown for Shop 1, Sunrise Shops for three (3) years
             commencing 1 August 2025; and
         B. Authorise the Chief Executive Officer to award a subsequent three (3) by three (3)
             year extensions of the lease subject to the lessee complying with the terms of the
             lease.

      Carried.
      For:             Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson
      Against:         None




7.3   CN25114 - CONTRACT FOR PROJECT MANAGEMENT SERVICES - 2025
      DISASTER RECONSTRUCTION FUNDING ARRANGEMENT
      Committee Recommendation
      Moved:            Cr Nicola Wilson
      Seconded:         Cr Karen Finzel
      That Council
            A. Note the report by the Disaster Reconstruction Coordinator to the General
            Committee Meeting dated 14 July 2025 and;
            B. Award Contract No.CN25114 for Reconstruction Project Management Services
            under a schedule of rates contract to Northlane Pty Ltd t/as Northlane Consulting
            Engineers;
            C. Delegates to the Chief Executive Officer the power to negotiate, finalise, execute,
            and do all the things necessary to administer the contract on behalf of Council;
            D. Delegates to the Chief Executive Officer the power to amend the contract up to
            11.5% of the total contract value;
            E. Approve the budget allocation for the supporting services and costs associated with
            the delivery of this program. This includes:
                  i. $200,000 for cost recoverable project support. This is recovered monthly via
                  the directed Disaster Reconstruction Funding Arrangement finance program.
                  ii.$486,751 for non-recoverable costs but essential to the receipt of grant funds
                  and delivery of reconstructed assets.
      Carried.
      For:             Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson
      Against:         None

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                  8 JULY 2025


7.4   PROCUREMENT AND CONTRACTS ASSESSMENT WORKING TEAM -
      CONTRACT AWARDS UNDER CEO DELEGATION
      Committee Recommendation
      Moved:            Cr Karen Finzel
      Seconded:         Cr Nicola Wilson
      That Council note the report by the Director Corporate Services to the Services and
      Organisation Commitee Meeting dated 8 July 2025 for contracts awarded under CEO
      Delegation, via the Procurement Assessment Working Team for the period 1 January 2025
      to 30 June 2025.
      Carried.
      For:             Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson
      Against:         None


7.5   ANNUAL RENEWAL - REGISTER OF DELEGATIONS - COUNCIL TO CEO
      Committee Recommendation
      Moved:            Cr Nicola Wilson
      Seconded:         Cr Jessica Phillips
      That Council:
         A. Note the report by the Governance Officer to the Services & Organisation Committee
             dated 8 July 2025 regarding Council's Annual Delegation Review; and,
         B. Adopt the Register of Delegations - Council to Chief Executive Officer - Pursuant to
             section 257 of the Local Government Act 2009, to delegate the powers of the Local
             Government outlined in the Register of Delegations provided in Attachment 1, to the
             Chief Executive Officer of Council.

      Carried.
      For:             Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson
      Against:         None


7.6   CR WEGENER - INTERNATIONAL TRAVEL - ATTENDANCE AT CONFERENCE WITH
      NBRF
      Committee Recommendation
      Moved:            Cr Jessica Phillips
      Seconded:         Cr Nicola Wilson
      That Council
      A. Note the report by the Chief Executive Officer to the Services & Organisation Committee
         dated 8 July 2025 regarding Cr Wegener's attendance as an NBRF Director at the
         UNESCO 5th World Conference of Biosphere Reserves (WCBR) Conference in China;
         and
      B. Approve Cr Wegener's international representation at the conference; and
      C. Note that the costs for the trip will be covered personally by Cr Wegener.

      Carried.
      For:             Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson
      Against:         None

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                 8 JULY 2025


7.7   CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 21 AUGUST
      2025
      Committee Recommendation
      Moved:           Cr Nicola Wilson
      Seconded:        Cr Jessica Phillips
      That Council
      A. Note the report by the Chief Executive Officer to the Services and Organisation
         Committee Meeting dated 8 July 2025 regarding the 21 August 2025 Ordinary Meeting
         and
      B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to
         1. Change the commencement time of the Ordinary Meeting dated 21 August 2025 from
         10am to start at 5pm; and
         2. Change the venue for the meeting to Kin Kin Memorial School of Arts Hall, Main St
         Kin Kin;

      C. Request that the Chief Executive Officer ensure suitable advertising is undertaken to
         promote this community based Council Meeting; and
      D. Note that Council plan to livestream the meetings and place a copy of the recording on
         Council's website.

      Carried.
      For:             Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson
      Against:         None



8     REPORTS FOR NOTING BY THE COMMITTEE
      Nil.


9     CLOSED SESSION
      Nil.


10    MEETING CLOSURE
      The meeting closed at 1.05PM