Services & Organisation Committee Agenda - 8 July 2025
Date: Tuesday, 8 July 2025 at 1:30PM
Location: Noosa Shire Council Chambers , 9 Pelican Street , Tewantin , QLD 4565 , Australia
Organiser: Noosa Shire Council
Duration: 00:33:41
Synopsis: Disaster Recovery: Sole-source Northlane; CEO amend authority, funds okayed, Leases: Sunrise GP reinstated, Governance: Delegations updated, Meetings: Kin Kin move, Transparency: Record mismatch.
Meeting Attendees
Committee Members
Karen Finzel Jessica Phillips Nicola Wilson Executive Officers
Chief Executive Officer Larry Sengstock Acting Director Corporate Services Margaret Gatt Director Development & Regulation Richard MacGillivray Director Strategy And Environment Kim Rawlings Director Infrastructure Services Shaun Walsh Apologies (Did Not Attend)
AI-Generated Meeting Insight
Key Decisions & Discussions Jessica Phillips: Appointed Acting Chair with consent from Karen Finzel ; unanimous procedural resolution (Item 3; 01:15). Committee: Approved leasing 75m² office (Lease Area C) at Peregian Digital Hub to Cova AI Pty Ltd for 1 year, with CEO-authorised 2-year extension if compliant (Item 7.1; 02:18–03:59). Committee: Approved three-year lease of Sunrise Shops Shop 1 to Dr William Brown, with potential 3x3-year extensions; fit-out and pathology space subject to normal planning/building approvals (Item 7.2; 04:42–06:21). Robyn Mercer: Noted Shop 1 reinstates GP services, complements adjacent pharmacy, and follows a probity-assessed EOI where 3 proposals were evaluated (Item 7.2; 04:42–08:22). Shaun Walsh: Sought and obtained approval to sole source Northlane Consulting Engineers for DRFA project management; urgency linked to landslide on Nandroya Rd and $20m damage from Mar 29–31 event (Item 7.3; 09:55–12:16). Committee: Delegated CEO power to administer CN25114 and amend up to 11.5% of total contract value; approved $200k recoverable support and $486,751 non-recoverable program costs (Item 7.3). Margaret Gatt: Reported 10 contracts awarded under CEO delegation via Procurement Assessment Working Team (PCAWT) totaling ~$4.8m for Jan–Jun 2025 (Item 7.4; 13:17–15:13). Richard MacGillivray: Confirmed outsourcing pound services to Sunshine Coast Council/RSPCA yields no net financial change; added cost-recovery option for animal return (Item 7.4; 16:54–17:39). Governance Team: Annual review adopted for Council-to-CEO delegations under s 257 Local Government Act 2009; updated 24 registers incl. Public Records Act 2023 (Item 7.5; 18:36–24:21). Committee: Approved Cr Tom Wegener to attend UNESCO 5th World Conference of Biosphere Reserves in China as NBRF director; fully self-funded (Item 7.6; 25:00–29:58). Committee: Resolved to change the 21 Aug 2025 Ordinary Meeting to 5pm at Kin Kin Memorial School of Arts Hall; CEO to advertise and livestream/record (Item 7.7; 30:19–32:53). Observation: Transcript records closure at 2:04pm; minutes state 1:05pm—an administrative inconsistency warranting correction (Closure; 33:16). Contentious / Transparency Matters Jessica Phillips: Queried precinct strategy and tenant mix at Sunrise Shops; response outlined anchor-tenancy journey and probity-led evaluation favoring GP over cafe (Item 7.2; 06:28–08:22). Jessica Phillips: Asked about consulting other tenants; advised leasing is “disposal of an asset” and must follow procurement rules—no tenant veto/consult (Item 7.2; 08:22–09:25). Margaret Gatt: Explained PCAWT adds due diligence, transparency, and expedites work outside meeting cycles under procurement policy and sound contracting principles (Item 7.4; 15:35–16:04). Larry Sengstock: Brought Cr Wegener travel for explicit transparency, clarifying council policy requires approval for international travel despite self-funding (Item 7.6; 27:40–28:22). Committee: Moving Ordinary Meeting to Kin Kin with pre-meeting meet-and-greet aims to broaden access beyond standard office hours; to be advertised and livestreamed (Item 7.7; 31:12–32:36). Recordkeeping: Closure time mismatch (2:04pm vs 1:05pm) reduces confidence in minutes accuracy; should be rectified (Closure; 33:16). Legal / Risk Peregian Digital Hub: Lease award via Colliers with due diligence mitigates procurement and probity risk; CEO extension contingent on lessee compliance (Item 7.1; 02:18–03:59). Sunrise Shops: GP fit-out and pathology area expressly subject to Council planning/building approvals, reducing regulatory exposure; aligns use with past GP tenancy (Item 7.2; 04:42–06:21). DRFA Contract: Sole-source to Northlane justified on urgency, proven value, and continuity; CEO empowered to amend up to 11.5% requires disciplined contract governance and audit trail (Item 7.3; 09:55–12:16). PCAWT: Twice-yearly reporting and CEO $1m delegation provide lawful expedited awards; aligns with procurement policy and “sound contracting principles” under QLD local government framework (Item 7.4; 13:17–16:04). Delegations Register: Adoption under s 257 LGA 2009 preserves operational continuity; update references Public Records Act 2023 and empowers CEO to sub-delegate to qualified staff, with councillors retaining strategic oversight (Item 7.5; 18:36–24:21). Meeting Change: Resolution cites s 257(3)(b) Local Government Regulation 2012 to alter time/venue; advertising and recording commitments support procedural fairness (Item 7.7; 30:19–31:12). Conflicts of Interest Shaun Walsh: Proactively authored DRFA report to avoid perceived conflict since the Disaster Reconstruction Coordinator position is DRFA-funded; transparent rationale for sole-source (Item 7.3; 09:55–10:20). Cr Tom Wegener: Dual role as Council-appointed NBRF director acknowledged; international travel approved under Council policy with self-funding to mitigate benefit concerns (Item 7.6; 26:06–28:22). Environmental Concerns NBRF/UNESCO: Endorsement of biosphere conference attendance positions Council to leverage global best practice in conservation and sustainable development without ratepayer cost (Item 7.6; 25:00–29:58). Sunrise Beach / Health Access Sunrise Shops: Return of GP service next to pharmacy enhances integrated care and supports ageing population, noting Sunrise Village nearby; commercial return preserved ($297k surplus FY just ended) (Item 7.2; 04:42–08:22). Disaster Recovery & Infrastructure Committee: Confirmed ~$20m asset damage from March event; prioritised Nandroya Rd landslip remediation via expedited project management to restore connectivity (Item 7.3; 09:55–12:16). Budgeting: Approved DRFA cost-recovery framework and non-recoverable enabling costs to secure grants and deliver reconstructed assets (Item 7.3). Community Transparency & Engagement Committee: Continued program of offsite Ordinary Meetings (Pomona, Peregian, Cooroy, now Kin Kin) with pre-meeting meet-and-greets to enhance access, including for 9–5 workers (Item 7.7; 31:12–32:36). Jessica Phillips: Emphasized on-record that Cr Wegener’s travel is self-funded to avert “junket” perceptions (Item 7.6; 28:40–29:36).
Official Meeting Minutes
MINUTES Services & Organisation Committee Meeting Tuesday, 8 July 2025 1:30 PM Council Chambers, 9 Pelican Street, Tewantin Committee: Crs Karen Finzel (Chair), Cr Jessica Phillips, Cr Frank Wilkie, Cr Nicola Wilson “Noosa Shire – different by nature” SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025 1 DECLARATION OF OPENING The meeting was declared open at 1.30pm. 2 ACKNOWLEDGEMENT OF COUNTRY Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging. 3 ATTENDANCE & APOLOGIES COMMITTEE MEMBERS Cr Karen Finzel Cr Jessica Phillips (Chair) Cr Nicola Wilson NON COMMITTEE MEMBERS Nil. EXECUTIVE Chief Executive Officer Larry Sengstock Acting Director Corporate Services Margaret Gatt Director Development & Regulation Richard MacGillivray Director Strategy and Environment Kim Rawlings Director Infrastructure Services Shaun Walsh APOLOGIES Cr Frank Wilkie Committee Resolution Moved: Cr Nicola Wilson Seconded: Cr Karen Finzel That Cr Jessica Phillips be appointed as Acting Chairperson for this meeting. Carried. For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025 4 CONFIRMATION OF MINUTES 4.1 SERVICES & ORGANISATION MEETING DATED 10 JUNE 2025 Committee Resolution Moved: Cr Nicola Wilson Seconded: Cr Jessica Phillips The Minutes of the Services & Organisation Meeting held on 10 June 2025 be received and confirmed. Carried. For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None 5. PRESENTATIONS Nil. 6. DEPUTATIONS Nil. 7 REPORTS FOR CONSIDERATION OF THE COMMITTEE 7.1 NEW TENANCY APPROVAL FOR OFFICE AT THE PEREGIAN DIGITAL HUB Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Karen Finzel That Council note the report by the Director Digital Hub and Innovation; and A. Award the commercial lease of the Lease Area C premises at the Peregian Digital Hub of 75m2 to Cova AI Pty Ltd. for a one (1) year term, as outlined in the Lease Proposal at Confidential Attachment 2 B. Authorise the CEO or delegate to execute a subsequent two (2) year lease extension, subject to the lessee complying with the terms of the lease. Carried. For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025 7.2 SUNRISE SHOPS - SHOP 1 LEASE Committee Recommendation Moved: Cr Jessica Phillips Seconded: Cr Nicola Wilson That Council note the report by the Commercial Business Advisor to the Services and Organisation Committee dated 8 July 2025 and; A. Award the lease to William Brown for Shop 1, Sunrise Shops for three (3) years commencing 1 August 2025; and B. Authorise the Chief Executive Officer to award a subsequent three (3) by three (3) year extensions of the lease subject to the lessee complying with the terms of the lease. Carried. For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None 7.3 CN25114 - CONTRACT FOR PROJECT MANAGEMENT SERVICES - 2025 DISASTER RECONSTRUCTION FUNDING ARRANGEMENT Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Karen Finzel That Council A. Note the report by the Disaster Reconstruction Coordinator to the General Committee Meeting dated 14 July 2025 and; B. Award Contract No.CN25114 for Reconstruction Project Management Services under a schedule of rates contract to Northlane Pty Ltd t/as Northlane Consulting Engineers; C. Delegates to the Chief Executive Officer the power to negotiate, finalise, execute, and do all the things necessary to administer the contract on behalf of Council; D. Delegates to the Chief Executive Officer the power to amend the contract up to 11.5% of the total contract value; E. Approve the budget allocation for the supporting services and costs associated with the delivery of this program. This includes: i. $200,000 for cost recoverable project support. This is recovered monthly via the directed Disaster Reconstruction Funding Arrangement finance program. ii.$486,751 for non-recoverable costs but essential to the receipt of grant funds and delivery of reconstructed assets. Carried. For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025 7.4 PROCUREMENT AND CONTRACTS ASSESSMENT WORKING TEAM - CONTRACT AWARDS UNDER CEO DELEGATION Committee Recommendation Moved: Cr Karen Finzel Seconded: Cr Nicola Wilson That Council note the report by the Director Corporate Services to the Services and Organisation Commitee Meeting dated 8 July 2025 for contracts awarded under CEO Delegation, via the Procurement Assessment Working Team for the period 1 January 2025 to 30 June 2025. Carried. For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None 7.5 ANNUAL RENEWAL - REGISTER OF DELEGATIONS - COUNCIL TO CEO Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Jessica Phillips That Council: A. Note the report by the Governance Officer to the Services & Organisation Committee dated 8 July 2025 regarding Council's Annual Delegation Review; and, B. Adopt the Register of Delegations - Council to Chief Executive Officer - Pursuant to section 257 of the Local Government Act 2009, to delegate the powers of the Local Government outlined in the Register of Delegations provided in Attachment 1, to the Chief Executive Officer of Council. Carried. For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None 7.6 CR WEGENER - INTERNATIONAL TRAVEL - ATTENDANCE AT CONFERENCE WITH NBRF Committee Recommendation Moved: Cr Jessica Phillips Seconded: Cr Nicola Wilson That Council A. Note the report by the Chief Executive Officer to the Services & Organisation Committee dated 8 July 2025 regarding Cr Wegener's attendance as an NBRF Director at the UNESCO 5th World Conference of Biosphere Reserves (WCBR) Conference in China; and B. Approve Cr Wegener's international representation at the conference; and C. Note that the costs for the trip will be covered personally by Cr Wegener. Carried. For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025 7.7 CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 21 AUGUST 2025 Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Jessica Phillips That Council A. Note the report by the Chief Executive Officer to the Services and Organisation Committee Meeting dated 8 July 2025 regarding the 21 August 2025 Ordinary Meeting and B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to 1. Change the commencement time of the Ordinary Meeting dated 21 August 2025 from 10am to start at 5pm; and 2. Change the venue for the meeting to Kin Kin Memorial School of Arts Hall, Main St Kin Kin; C. Request that the Chief Executive Officer ensure suitable advertising is undertaken to promote this community based Council Meeting; and D. Note that Council plan to livestream the meetings and place a copy of the recording on Council's website. Carried. For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None 8 REPORTS FOR NOTING BY THE COMMITTEE Nil. 9 CONFIDENTIAL SESSION Nil. 10 MEETING CLOSURE The meeting closed at 1.05PM
Meeting Transcript
Larry Sengstock 00:01.740
Okay, we'll get started everybody. Welcome everybody to the Services & Organisation Committee Meeting on the 8th of July 2025. I'm starting the meeting because the Chair, Councillor Finzel is. Online for this meeting and so we will be looking to have a stand-in Chair, if you like, in the room to take over that role, but I'll start the meeting off. In terms of the goals for this meeting, Chair, if people and pay our respects to elders past, present and emerging. Normal Chair of the smythian council of Finzel online but is part of the meeting and Mayor Frank Wilkie is on leave so he's not part of the meeting but we also do have Councillor Wilson and Councillor Phillips in attendance at the meeting. That said, I'd like to now see if we can appoint a Chair from within the room. Councillor Finzel is prepared to allow that to happen. Nicola Wilson 01:14.692
I'd like to propose that Councillor Phillips Chair will the meeting. You be prepared to Chair the I'm prepared to the meeting, thank you. Larry Sengstock 01:22.597
Okay, I'll put that to the vote. That's all? Yes. Thank you. Okay, that's good, so it's over to you. Jessica Phillips 01:30.777
Thank you very much. Moving on to item four, confirmation of minutes from the Services & Organisation. Committee meeting dated the 10th of June 2025. I'll move it. Happy to second. No questions? All those in favour? Aye. Thanks, Karen. No presentations, no deputations, reports for consideration of the committee? First up, we have item 7.1, the new tenancy approval for the office at the Peregian Digital Hub, and we have Chris in the in room. Hi Chris, how are you? Cousins, Chair. Larry Sengstock 02:14.320
Just a quick summary of your response. Thank you. Chris 02:18.400
So at the Peregian Digital Hub we have four office spaces, which we tend to technology typically companies on preferably a multi-year basis, so that we don't have to go through a regular letting program. We had one of our tenants wrap up with us earlier this year and elect not to extend their lease and we have sourced a new tenant to an exciting AI company that's had a strong link with the Peregian Digital Hub that would be taking up the tenancy hopefully very shortly company could cover who are building technology AI technology for the insurance sector our commercial real estate partners Colliers undertook a sourcing campaign marketing campaign to sources tenants and for those that aren't aware perform the tenant due diligence to ensure that it's an industry and commercial fit with the hub we had one qualified tenant application for this which was the This company Cova AI Pty Ltd and this report is recommending that we award the lease and authorise the CEO to delegate a subsequent lease extension should the tenants wish to take that up. Jessica Phillips 03:59.437
Thank you. Any questions? No questions, okay. Can I have someone move the recommendation? Happy to move. You'll be seconding Karen, thank you. All those in favour? Yes. Thank you. That's it. Moving through to item 7.2, the Sunrise Shops, shop lease one. And welcome woman to the table, thank you. Robyn Mercer 04:36.132
Thank good afternoon. The report before you today seeks approval to award a lease for Shop 1 at Sunrise Shops to Dr William Brown for the purpose of operating a general practice medical clinic. Sunrise Shops is a valuable commercial asset for council, delivering a 297,000 surplus in the financial year just finished, ensuring all tenancies are active and well matched to the precinct is key to striking that balance between achieving a commercial return and meeting community needs. Shop 1 has been vacant since March 2024 and was previously tenanted by a GP. Colliers has conducted a competitive expression of interest process over time and in March this year three proposals were received. An internal evaluation panel was established supported by probity and moderation sessions were held in June. Following this process, Dr brown's submission was identified as the preferred offer his proposal includes tenant funded fit-out works, construction of an additional consultation room at the rear of the premises and a small pathology space adjacent to the existing pharmacy. Which will be subject to councils usual planning and building approvals. The proposal reinstates GP services to the community and complements the adjacent pharmacy creating an integrated health offering within the precinct. The lease delivers a commercially reasonable return aligns with council's strategic objectives asset management and will improve health access for residents in the Sunrise Beach area and surrounds. Thank you. Questions? Not for me Karen Finzel 06:23.952
Thanks. Karen? No thank you Madam Chair. Jessica Phillips 06:28.052
Thank you. I have a couple of questions please to surround the process of the recommendations. So can you tell me when we look at that precinct, is there a look at what the future, you know, when it comes to the tenants about what we want that precinct to end up sort of looking like? Looking, look and feel for the community around? Robyn Mercer 06:51.381
Certainly, so we've been on a bit of a journey over time. Up until around 2017, I think it was a little bit before my time, there was an anchor tenant there at foodworks and that's what that tenancy subsequently ended to residential shopping centres like that, basically build off an anchor tenancy. So getting that anchor tenancy there, and then looking for ways to uplift and value both commercially and to the community is kind of the journey that we've been on. So that started with achieving the IGA in around 2022. We were then able to get a great butchers in, Butchers of Noosa, and then over time we've looked for ways to uplift and grow. One of other proposals received was a cafe, which obviously has merit and benefit in achieving foot traffic and an opportunity for community to gather and congregate. Similarly, a medical GP service offers benefits to the community, particularly given sunrise village, the retirement village, which is going in over the. Other side of the road. So when we sit down and evaluate the merits of each offer, we consider all of those things, such as commercial terms and benefit to the community and economic opportunities. Under probity and evaluation, the GP clinic was identified as the preferred. Jessica Phillips 08:22.279
Just for my own knowledge and for people watching maybe, do the other leases get, do they get consulted in what, who goes in as well? Is that a part of the process or? Robyn Mercer 08:35.676
So leasing is considered disposal of an asset and a non-current asset and under the Local Government Act and regulations we have to treat it like any other contracting or procurement activity. So similarly we wouldn't contract the pathways and ask other members what they think. Similarly here we can't do that either. Of course you get a feel for what's you know, what's kind of, know the likes or dislikes or what's going to align but I think here the compelling reason is there was previously a GP service there, is a pharmacy right next door and you do see those two businesses operating in conjunction. So we haven't shifted far away. From what was there before or what is the community need. Thank you, I don't have any other questions. I'm happy to move the recommendation, if I can have a seconder? I'll second. Thank you, those in favour? Yes. Thanks Karen. Holden. Thank you. Great. Jessica Phillips 09:39.210
Moving on to item 7.3, CN25114, contract for project management services 2025 Disaster Recovery Funding Arrangements, and Shaun is here. To give us the report. Shaun Walsh 09:56.262
Good morning, councillors. I just want to note that I've authored this report because under the proposed funding arrangements, our Disaster Reconstruction Coordinator, Julie Calvert, has actually funded on those arrangements. So we just wanted to clarify from any perception of conflict of interest that this is my recommendation. So, um, so I could, um, so the report. Chronicles that, um, unfortunately following tropical Cyclone Alfred, we had another weather event come through the Shire on the 29th to 31st of March, which actually caused about, um, $20 million worth of damage to critical assets across the Shire. Fortunately, the Queensland Reconstruction Authority and the Queensland government have created an activation program for us to reconstruct essential public assets. And we're currently in the program of actually, you know, scoping the works and the like to go out to market. This report seeks permission for a source to actually appoint Northlane as the project managers to actually assist us in the actual submission of the works through to Queensland Reconstruction Authority and also project manage those same works. That consultancy we've used over the last few years as a result of the 2022 event and it showed significant capability of that consultant as well as significant cost savings. You know the program was originally budget 135 million and it looks like the reconciliation is about 111 million. So we've done a market testing for the use of Northlane consultants against other market rates under local buyer, and they represent very good value, and also have demonstrated success and capability on the Sunshine Coast, whereas comparable other consultants don't have the same level of expertise available in the Sunshine Coast. So we're basically recommending that we proceed with the appointment of Northlane to assist us in the design of the actual repair works, and then also project have management. And we also note that there's some urgency associated with these works, in particular, the landslide that's occurred on Nandroya Road, with that traffic lane down to one lane, which is a major connected road between Cooroy and Eumundi. And we think that aspect of we think that this aspect of overall scope of project warrants us proceeding. Confidence with the sole source, with the contractor, we have great confidence in. So happy to take any questions. Nicola Wilson 12:14.817
Are we sure? No questions on the floor? Karen Finzel 12:18.377
Can no questions Madam Chair. Jessica Phillips 12:29.234
Any questions? I don't have any questions. It's that's all outlined in the report. Thanks, Sean. Thank you. Had have someone move the motion. I'll move. I'm happy to move. Us a lot of information. Thank you, Dave. Sorry, Karen. Get in a little bit quicker. You're seconding. Thank you. All those in favour? Yes. Shaun Walsh 12:50.639
Thank you. We look forward to keeping you up to date as those works progress because it's giving thank that's right. Thank- Thanks, John. Larry Sengstock 12:58.981
Thanks, Keith. Jessica Phillips 13:00.961
Moving on to item 7.4, procurement and contracts assessment working team contract awards under CEO delegation. Margaret Gatt 13:10.910
Obligation. And I'm out and stopped. Afternoon good afternoon, councillors. The report before you seeks to advise council of the contracts awarded under the CEO delegation by the procurement assessment working team, commonly referred to internally urgently as PCAWT. PCAWT for the period 1st of January 25 to 30th of June upon request the procurement contracts assessment working team may review procurement activity for the awarding of contracts within the CEO delegation of a million dollars. In accordance with the adoption of an updated procurement process, policy in June last year the Director Corporate Services is to report the activity twice yearly noting that the first report for 24/25 was delivered to council in January of this year. Subsequently this is the second report for the 24/25 year. This has resulted in the award of 10 contracts by the CEO at a total value of just over $4.8 million as noted in the report. PCAWT generally comprises of the Acting Director Corporate Services, executive officer, office of the Mayor, office of the CEO and Mayor. Note as per the report this role replaced the executive officer internal audit and corporate performance. The quarter three full period plus also it contains the procurement manager. In summary a report will be submitted to the PCAWT requesting the review of procurement activity for the awarding of a contract by will subsequently convene and review the procurement documentation including clarifying any elements with the evaluation panel and/or the procurement advisor subject to the agreement of the recommendation the PCAWT will draft a report for the CEOs consideration regarding the awarding of that contract under delegation generally the be used in place of councils normal meeting cycle to expedite contract awards this could include due to the need to commence contract works as soon as possible after the procurement process. Thank any questions? Just a quick one. Could you explain as well more for the people watching how this also Nicola Wilson 15:20.723
Relates with the work that we do with the Capital Works Executive as well so as a member of that committee I do tend to see some of these items go through that as well so could you kind of just explain how that's an level of governance here? Margaret Gatt 15:35.827
An extra level of due diligence and transparency to ensure that all of our procurement our requirements are met also the local government guidelines around sound contracting principles and also to similar to the report before this report from the Director Infrastructure Services to expedite contracts outside of the normal council meeting cycle to get things done as quickly as possible. Thank you. Karen have you got any questions online? Karen Finzel 16:08.770
I'd just like to thank the staff for the recording. Report. No questions. Everything's adequately covered. Thank you. Jessica Phillips 16:15.969
Can I ask a question about one of the contracts to find out more or you can take my notice? Just in relation to the account management services for Sunshine Coast Council, had we had a pack, we had an RSPCA function. I'm assuming this is because the power is closed here? Yes. Is that- is there any way I can find out, or for the community to know whether that contracts more than what Noosa that they are used to cost council, or is Richard MacGillivray 16:53.865
That one part of it? I can answer the question, yeah. So basically with the change over the arrangements we've essentially resulted in no net financial impact as a result of those changes. We have included the costs for animals, collecting animals from the impoundment and we've added in a fee for people if they would like us to collect the animals and return them as a fee. A cost recovery principle but there's essentially no net cost impact from the change of the pound arrangements from what we were previously funding through RSPCA through the new arrangements. Jessica Phillips 17:39.411
Thank you, that was all. I'll just say thank you. I think it's good to see some of these go through. I can imagine that if it stops hold up from work as well from just getting done so I'm glad that there's work that can just continue. Can I ask for someone to move the motion? Not to carry. I'll second. All those in favour? Thank you. Yes. You. We gave you a minute there Karen to get in. Alright moving on to 7.5. The annual renewal register of delegations REQUESTS OF THE DELEGATIONS COUNCIL to CEO. Tracey 18:27.110
COUNCIL TO tracey's actually going to be in this meeting. Can you summarise that for me please? We will try our best. In four minutes. It probably depends on the questions. I'll hand it over to Tracey to give you an introduction and summary. So good afternoon councillors. The report is about the annual review of delegation of powers from council to the CEO. The reviewed register delegations is attached to the report as item one. As you're aware the delegation of powers is required so that council officers are appropriately authorised to conduct their daily duties. Council can provide services to the community efficiently and councillors can focus on high-level strategic matters. The statutory powers required for council to operate are conferred to councils by act and regulations. The Local Government Act allows council by resolution to delegate these powers to the CEO. The act then allows the CEO further delegate these powers to appropriately qualified employees or contractors of council. So this stage of the review and this report is only in relation to council to CEO delegations and it's a requirement under the Local Government Act that delegations from council to CEO are reviewed annually by council and this is to ensure that delegations align with any relevant legislative changes and new legislation enacted. So after receiving our annual delegation updates from the local government association of Queensland, the government branch commenced the annual delegations review in January and the review included the government's branch, legal Council and, when necessary when operational areas assessing each specific update recommended by LGAQ and holding a Councillor workshop in which we explain to you in detail the delegations concept, the annual delegation review process, the steps the governance branch undertook as part of the years from this year's review and the outcome of the 2025 annual delegation review exercise. So the outcome of the Councillor workshop conducted last month is the 2025 council to CEO delegation register presented with today's report as attachment one and as you can see in this 2025 review governance in consultation with councillors updated 24 existing registers which included replacing the repealed public records act 2002 with updated revised public records act 2023 however the 62 current delegation registers remained unchanged happy about that the recommendation today is that council note the report to the Services & Organisation Committee dated 8 July 2025 regarding council's annual delegation review and adopt the register of delegations council of the CEO for sure to section 257 of the Local Government Act delegate the powers of council outlined in the register of delegation provided in attachment one to the CEO Thank you. I just was seeking clarification of the point two on page 27 seven of the report that's so sorry four point zero two? So that power relates to section 79 of the Body Corporate and Community Management Act which allows the court to take into account council's views when deciding an application whether to terminate a community title scheme, so the new power enables council to express views about the termination to the court in that proceeding. So the section 79, it's not new in that it retains provisions of the existing Body Corporate and Community Management Act that allows the district court to have regard to those certain views of those parties however the new section has additional measures to clarify and enhance the court order termination of community title schemes so it in essence allows the court to take into account council views when deciding whether to terminate the community title scheme thank you I'll second. Nicola Wilson 23:17.840
I'll speak to the motion. I just want to thank you for the report and for the process that we've undergone since January. I did say 400 pages before it's more like nearly 600. We're not done. And just to acknowledge as well that those powers do get delegated to the CEO, they're no longer in the realm of councillors, they become operational, but then the CEO also then has the power to delegate those to staff, so larry's not trying to do were all grains take it of powders at once. We did have a really thorough process, councillors were given probably about six weeks or so to read through all of these, and then a very thorough workshop as well, where we went through some quite complex matters and changes and things, so. Just really appreciate the time that we've had to absorb all this, ask questions, and to be able to confidently arrive at this position today, so I just wanted to make note of that so that generally in the public people understand what this process kind of does, but also to acknowledge Jessica Phillips 24:18.694
The process that there's a lot of work that's gone into it, you can tell, so thank you very much, it's really easy to understand the time that's gone into it, so it's good, it gives me a lot of confidence. Thank you both. All those in favour? Yes. Thanks Karen. Thank you Moving.6. Councillor Wegener, international travel attendance at conference with NBRF. Larry. Larry Sengstock 25:00.620
Okay, yes, I'll just bring this report to council. Out of absolute transparency to be honest. Wegener is on the is a Director on the board of the Noosa Biosphere. He's looking to attend the international biosphere conference of biosphere reserves in china later this year. But he's going as a representative of the biosphere, Noosa Biosphere, but he's actually paying his own way and doing it all under his own steam. And so just to bring it to the table today to just to make sure that everybody is aware that that's the process that he's undertaken. Do it himself. He's very interested in this area so he's looking to develop his own knowledge on this. So he's paying for it all himself to go over there but as a councillor's representative on the Noosa Biosphere there is this linkage to it but other than other that personally by Councillor Wegener. Nicola Wilson 26:08.879
Just a question to the CEO Through the Chair. I just wanted to confirm for the record if anyone thinks that there's a conflict of interest that tom's. Jessica Phillips 26:20.134
Wegener's appointment as a Director to the NBRF is an appointment by council. Larry Sengstock 26:27.114
That's right, yes. We have a position on the NBRF and Councillor Wegener is that appointed person for this period that's right, Karen, do you have any questions? Karen Finzel 26:40.528
Yes please. I'm just questioning around, you've brought this Mr CEO to the council meeting for transparency and you're asking us to approve that. Why then are we seeking the approval if it's around transparency? Is it regulatory or what are you hoping to achieve? Larry Sengstock 27:08.660
Actually just nothing, to be honest. Nicola Wilson 27:16.683
It does say approve but it's um it's really yes is it because um Councillor Wegener will actually be representing Noosa Council and we need to be more comfortable Larry Sengstock 27:22.683
With that? Yes. Regulatory so he is actually going as a as a representative of Noosa Biosphere or they're you know he gets he gets a position at the conference because of that but he's playing his own way so he's not he's not seeking for it to be funded by council. Karen Finzel 27:41.020
Just another question then to Clare. Clarify. So you're seeking approval because he is wearing dual hats and will also be representing Noosa Council? Larry Sengstock 27:51.684
Well if he's in a roundabout way yes he is because he's the appointed Director on the MBRF let's cancel policy to approve council's international travel. That's right, that's right. That's the other piece too. It is our policy to approve international travel. And that's what he's doing even though it's under his own state. But because he's going to a conference and there's this tide. Tie-in, which is bringing it for absolute transparency any more questions, Karen? No, thank you. I guess it's just to clarify that Councillor Tom is heading there and he's actually paying his own way. That's right. Karen Finzel 28:38.065
Thank you. Jessica Phillips 28:40.178
I'm happy to move. I'm happy to second. And I'll just say I like anything that creates transparency. I think it's really important for, as a Councillor, to have it on record about paying his own way. He's obviously, I don't think it's any that secret he is very passionate about that position, and what he does, and the role that they play, and I do like that we're outwardly telling community that it's not being funded by ratepayers. Hopefully that will eliminate any comments on a junket or something that we've seen in the past where we know that councillors are passionate about certain projects and that's human nature, and if that's what he wishes to do then. Fantastic, Councillor. We might have a great trip. All those in favour? Oh, of course. Well, can I speak to them? Nicola Wilson 29:39.871
You. Sorry um yeah I just kind of want to echo that. Um I want to thank Councillor Wegener for using his own personal time and personal funds to attend the conference. He'll be a great ambassador for Noosa and I look forward to hearing about the trip when I have the chance. Jessica Phillips 29:55.692
Thanks. All those in favour? Unanimous. Karen? Yes. Thank you. I dropped your head there. I knew you were going to say yes. Okay, moving on to the final item, 7. Change of time and Ordinary Meeting dated the 21st of August 2025. Larry again. Larry Sengstock 30:19.172
Again, as you know, we take a number of our, it's been a policy now to ordinary meetings out into the public arena, if you like, out into the, to the, to the various constituents. And so we've taken this one, the next meeting or the 21st of August meeting is we're going to hold it in Kin Kin. I believe it's five o'clock. We should have that in front of me, but we don't. Five, to start at 5pm? To start at 5pm, whereas our normal ordinary meetings now start on the Thursday at 10am. So it's a 5pm meeting, 21st of August at, in Kin Kin, at the Kin Kin hall. So, in us to change our Ordinary Meeting date and time, we need to bring it to council for endorsement. So that's the purpose of this report. SPEAKER_03 31:12.038
Thank you. I'll move the motion. I'll second. Nicola Wilson 31:16.318
I'll speak to the motion. Sure. I just want to say thank you to the staff for organising this I takes extra effort to have a meeting externally, but it's an important part of our commitment to the community at the beginning of this term that we wanted to improve our community engagement and give people much more access to councillors. We've been doing that with coffee COPPA. Chats and things so far, but we've also, this will now be our fourth meeting out in the community from Pomona, parijian, Cooroy and now Kin Kin, so we really look forward to engaging with members of the community at Kin Kin and beyond. And yeah, all part of our commitment to try and reach our community. Jessica Phillips 31:55.804
Thank you. I'll just reiterate, I know the staff go to so much trouble. It's an evening meeting, but I like the fact that we can tap into some of the nine to five workers that might be able to come out and see us. And I assume, quick question, that we're going to have the pre. Larry Sengstock 32:14.104
It will be, and we'll be able to, so that, yeah, normally we have that meet and greet for a couple of hours before the meeting. The timing of that, we'll advertise that in the future, but yeah, generally for the five o'clock meeting is a period to come talk to councillors and have a chat really. Jessica Phillips 32:36.103
I think it's a really good opportunity and I can see the work that goes into it with all the IT and getting it up and running and so I think it is fantastic that we can get out and take the data around the show now. Shire, so any extra thoughts or questions? Karen Finzel 32:55.238
I think it's all been said but yeah, looking forward to getting out to kin, meeting all the residents out there and thanking all the staff too for the amount of work and effort that it takes to bring the meetings out to community. So a big thank you to everyone involved. Jessica Phillips 33:11.458
Thank you. Have a nice day, Sir. In favour? Unanimous? Yes. Thank you. And that brings us to the closure because there's no reports or confidential and so closing the meeting at 2:04pm as my first Chair of the SMO. Karen Finzel 33:30.669
Well done. Thanks. Related Noosa Council Meetings
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