Key Decisions & Discussions
• Jessica Phillips: Appointed Acting Chair with consent from Karen Finzel ; unanimous procedural resolution (Item 3; 01:15).
• Committee: Approved leasing 75m² office (Lease Area C) at Peregian Digital Hub to Cova AI Pty Ltd for 1 year, with CEO-authorised 2-year extension if compliant (Item 7.1; 02:18–03:59).
• Committee: Approved three-year lease of Sunrise Shops Shop 1 to Dr William Brown, with potential 3x3-year extensions; fit-out and pathology space subject to normal planning/building approvals (Item 7.2; 04:42–06:21).
• Robyn Mercer: Noted Shop 1 reinstates GP services, complements adjacent pharmacy, and follows a probity-assessed EOI where 3 proposals were evaluated (Item 7.2; 04:42–08:22).
• Shaun Walsh: Sought and obtained approval to sole source Northlane Consulting Engineers for DRFA project management; urgency linked to landslide on Nandroya Rd and $20m damage from Mar 29–31 event (Item 7.3; 09:55–12:16).
• Committee: Delegated CEO power to administer CN25114 and amend up to 11.5% of total contract value; approved $200k recoverable support and $486,751 non-recoverable program costs (Item 7.3).
• Margaret Gatt: Reported 10 contracts awarded under CEO delegation via Procurement Assessment Working Team (PCAWT) totaling ~$4.8m for Jan–Jun 2025 (Item 7.4; 13:17–15:13).
• Richard MacGillivray: Confirmed outsourcing pound services to Sunshine Coast Council/RSPCA yields no net financial change; added cost-recovery option for animal return (Item 7.4; 16:54–17:39).
• Governance Team: Annual review adopted for Council-to-CEO delegations under s 257 Local Government Act 2009; updated 24 registers incl. Public Records Act 2023 (Item 7.5; 18:36–24:21).
• Committee: Approved Cr Tom Wegener to attend UNESCO 5th World Conference of Biosphere Reserves in China as NBRF director; fully self-funded (Item 7.6; 25:00–29:58).
• Committee: Resolved to change the 21 Aug 2025 Ordinary Meeting to 5pm at Kin Kin Memorial School of Arts Hall; CEO to advertise and livestream/record (Item 7.7; 30:19–32:53).
• Observation: Transcript records closure at 2:04pm; minutes state 1:05pm – an administrative inconsistency warranting correction (Closure; 33:16).
Contentious / Transparency Matters
• Jessica Phillips: Queried precinct strategy and tenant mix at Sunrise Shops; response outlined anchor-tenancy journey and probity-led evaluation favoring GP over cafe (Item 7.2; 06:28–08:22).
• Jessica Phillips: Asked about consulting other tenants; advised leasing is “disposal of an asset” and must follow procurement rules – no tenant veto/consult (Item 7.2; 08:22–09:25).
• Margaret Gatt: Explained PCAWT adds due diligence, transparency, and expedites work outside meeting cycles under procurement policy and sound contracting principles (Item 7.4; 15:35–16:04).
• Larry Sengstock: Brought Cr Wegener travel for explicit transparency, clarifying council policy requires approval for international travel despite self-funding (Item 7.6; 27:40–28:22).
• Committee: Moving Ordinary Meeting to Kin Kin with pre-meeting meet-and-greet aims to broaden access beyond standard office hours; to be advertised and livestreamed (Item 7.7; 31:12–32:36).
• Recordkeeping: Closure time mismatch (2:04pm vs 1:05pm) reduces confidence in minutes accuracy; should be rectified (Closure; 33:16).
Legal / Risk
• Peregian Digital Hub: Lease award via Colliers with due diligence mitigates procurement and probity risk; CEO extension contingent on lessee compliance (Item 7.1; 02:18–03:59).
• Sunrise Shops: GP fit-out and pathology area expressly subject to Council planning/building approvals, reducing regulatory exposure; aligns use with past GP tenancy (Item 7.2; 04:42–06:21).
• DRFA Contract: Sole-source to Northlane justified on urgency, proven value, and continuity; CEO empowered to amend up to 11.5% requires disciplined contract governance and audit trail (Item 7.3; 09:55–12:16).
• PCAWT: Twice-yearly reporting and CEO $1m delegation provide lawful expedited awards; aligns with procurement policy and “sound contracting principles” under QLD local government framework (Item 7.4; 13:17–16:04).
• Delegations Register: Adoption under s 257 LGA 2009 preserves operational continuity; update references Public Records Act 2023 and empowers CEO to sub-delegate to qualified staff, with councillors retaining strategic oversight (Item 7.5; 18:36–24:21).
• Meeting Change: Resolution cites s 257(3)(b) Local Government Regulation 2012 to alter time/venue; advertising and recording commitments support procedural fairness (Item 7.7; 30:19–31:12).
Conflicts of Interest
• Shaun Walsh: Proactively authored DRFA report to avoid perceived conflict since the Disaster Reconstruction Coordinator position is DRFA-funded; transparent rationale for sole-source (Item 7.3; 09:55–10:20).
• Cr Tom Wegener: Dual role as Council-appointed NBRF director acknowledged; international travel approved under Council policy with self-funding to mitigate benefit concerns (Item 7.6; 26:06–28:22).
Environmental Concerns
• NBRF/UNESCO: Endorsement of biosphere conference attendance positions Council to leverage global best practice in conservation and sustainable development without ratepayer cost (Item 7.6; 25:00–29:58).
Sunrise Beach / Health Access
• Sunrise Shops: Return of GP service next to pharmacy enhances integrated care and supports ageing population, noting Sunrise Village nearby; commercial return preserved ($297k surplus FY just ended) (Item 7.2; 04:42–08:22).
Disaster Recovery & Infrastructure
• Committee: Confirmed ~$20m asset damage from March event; prioritised Nandroya Rd landslip remediation via expedited project management to restore connectivity (Item 7.3; 09:55–12:16).
• Budgeting: Approved DRFA cost-recovery framework and non-recoverable enabling costs to secure grants and deliver reconstructed assets (Item 7.3).
Community Transparency & Engagement
• Committee: Continued program of offsite Ordinary Meetings (Pomona, Peregian, Cooroy, now Kin Kin) with pre-meeting meet-and-greets to enhance access, including for 9–5 workers (Item 7.7; 31:12–32:36).
• Jessica Phillips: Emphasized on-record that Cr Wegener’s travel is self-funded to avert “junket” perceptions (Item 7.6; 28:40–29:36).
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Services & Organisation Committee Agenda
Tuesday, 8 July 2025 @ 1:30PM - #917
Meeting Duration: 33 minutes
This Noosa Council meeting contains very poor audio quality.
This may have affected the transcription below and is beyond our control.
Disaster Recovery: Sole-source Northlane; CEO amend authority, funds okayed, Leases: Sunrise GP reinstated, Governance: Delegations updated, Meetings: Kin Kin move, Transparency: Record mismatch.
Committee members
Executive
Apologies
[[ formatHeaderKey(key) ]]
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Meeting Resources
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MINUTES
Services & Organisation
Committee Meeting
Tuesday, 8 July 2025
1:30 PM
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Karen Finzel (Chair), Cr Jessica Phillips, Cr Frank Wilkie, Cr Nicola Wilson
“Noosa Shire – different by nature”
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025
1 DECLARATION OF OPENING
The meeting was declared open at 1.30pm.
2 ACKNOWLEDGEMENT OF COUNTRY
Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging.
3 ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Karen Finzel
Cr Jessica Phillips (Chair)
Cr Nicola Wilson
NON COMMITTEE MEMBERS
Nil.
EXECUTIVE
Chief Executive Officer Larry Sengstock
Acting Director Corporate Services Margaret Gatt
Director Development & Regulation Richard MacGillivray
Director Strategy and Environment Kim Rawlings
Director Infrastructure Services Shaun Walsh
APOLOGIES
Cr Frank Wilkie
Committee Resolution
Moved: Cr Nicola Wilson
Seconded: Cr Karen Finzel
That Cr Jessica Phillips be appointed as Acting Chairperson for this meeting.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025
4 CONFIRMATION OF MINUTES
4.1 SERVICES & ORGANISATION MEETING DATED 10 JUNE 2025
Committee Resolution
Moved: Cr Nicola Wilson
Seconded: Cr Jessica Phillips
The Minutes of the Services & Organisation Meeting held on 10 June 2025 be received and confirmed.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
5. PRESENTATIONS
Nil.
6. DEPUTATIONS
Nil.
7 REPORTS FOR CONSIDERATION OF THE COMMITTEE
7.1 NEW TENANCY APPROVAL FOR OFFICE AT THE PEREGIAN DIGITAL HUB Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Karen Finzel That Council note the report by the Director Digital Hub and Innovation; and A. Award the commercial lease of the Lease Area C premises at the Peregian Digital Hub of 75m2 to Cova AI Pty Ltd. for a one (1) year term, as outlined in the Lease Proposal at Confidential Attachment 2 B. Authorise the CEO or delegate to execute a subsequent two (2) year lease extension, subject to the lessee complying with the terms of the lease.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025
7.2 SUNRISE SHOPS - SHOP 1 LEASE
Committee Recommendation
Moved: Cr Jessica Phillips
Seconded: Cr Nicola Wilson
That Council note the report by the Commercial Business Advisor to the Services and Organisation Committee dated 8 July 2025 and; A. Award the lease to William Brown for Shop 1, Sunrise Shops for three (3) years commencing 1 August 2025; and B. Authorise the Chief Executive Officer to award a subsequent three (3) by three (3) year extensions of the lease subject to the lessee complying with the terms of the lease.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
7.3 CN25114 - CONTRACT FOR PROJECT MANAGEMENT SERVICES - 2025
DISASTER RECONSTRUCTION FUNDING ARRANGEMENT
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Karen Finzel
That Council
A. Note the report by the Disaster Reconstruction Coordinator to the General Committee Meeting dated 14 July 2025 and; B. Award Contract No.CN25114 for Reconstruction Project Management Services under a schedule of rates contract to Northlane Pty Ltd t/as Northlane Consulting Engineers; C. Delegates to the Chief Executive Officer the power to negotiate, finalise, execute, and do all the things necessary to administer the contract on behalf of Council; D. Delegates to the Chief Executive Officer the power to amend the contract up to
11.5% of the total contract value;
E. Approve the budget allocation for the supporting services and costs associated with the delivery of this program. This includes:
i. $200,000 for cost recoverable project support. This is recovered monthly via the directed Disaster Reconstruction Funding Arrangement finance program.
ii.$486,751 for non-recoverable costs but essential to the receipt of grant funds and delivery of reconstructed assets.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025
7.4 PROCUREMENT AND CONTRACTS ASSESSMENT WORKING TEAM -
CONTRACT AWARDS UNDER CEO DELEGATION
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Nicola Wilson
That Council note the report by the Director Corporate Services to the Services and Organisation Commitee Meeting dated 8 July 2025 for contracts awarded under CEO Delegation, via the Procurement Assessment Working Team for the period 1 January 2025 to 30 June 2025.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
7.5 ANNUAL RENEWAL - REGISTER OF DELEGATIONS - COUNCIL TO CEO Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Jessica Phillips That Council:
A. Note the report by the Governance Officer to the Services & Organisation Committee dated 8 July 2025 regarding Council's Annual Delegation Review; and, B. Adopt the Register of Delegations - Council to Chief Executive Officer - Pursuant to section 257 of the Local Government Act 2009, to delegate the powers of the Local Government outlined in the Register of Delegations provided in Attachment 1, to the Chief Executive Officer of Council.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
7.6 CR WEGENER - INTERNATIONAL TRAVEL - ATTENDANCE AT CONFERENCE WITH NBRF Committee Recommendation Moved: Cr Jessica Phillips Seconded: Cr Nicola Wilson That Council A. Note the report by the Chief Executive Officer to the Services & Organisation Committee dated 8 July 2025 regarding Cr Wegener's attendance as an NBRF Director at the UNESCO 5th World Conference of Biosphere Reserves (WCBR) Conference in China; and B. Approve Cr Wegener's international representation at the conference; and C. Note that the costs for the trip will be covered personally by Cr Wegener.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025
7.7 CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 21 AUGUST 2025 Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Jessica Phillips That Council A. Note the report by the Chief Executive Officer to the Services and Organisation Committee Meeting dated 8 July 2025 regarding the 21 August 2025 Ordinary Meeting and B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to
1. Change the commencement time of the Ordinary Meeting dated 21 August 2025 from 10am to start at 5pm; and
2. Change the venue for the meeting to Kin Kin Memorial School of Arts Hall, Main St Kin Kin;
C. Request that the Chief Executive Officer ensure suitable advertising is undertaken to promote this community based Council Meeting; and D. Note that Council plan to livestream the meetings and place a copy of the recording on Council's website.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
8 REPORTS FOR NOTING BY THE COMMITTEE
Nil.
9 CLOSED SESSION
Nil.
10 MEETING CLOSURE
The meeting closed at 1.05PM
Services & Organisation
Committee Meeting
Tuesday, 8 July 2025
1:30 PM
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Karen Finzel (Chair), Cr Jessica Phillips, Cr Frank Wilkie, Cr Nicola Wilson
“Noosa Shire – different by nature”
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025
1 DECLARATION OF OPENING
The meeting was declared open at 1.30pm.
2 ACKNOWLEDGEMENT OF COUNTRY
Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging.
3 ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Karen Finzel
Cr Jessica Phillips (Chair)
Cr Nicola Wilson
NON COMMITTEE MEMBERS
Nil.
EXECUTIVE
Chief Executive Officer Larry Sengstock
Acting Director Corporate Services Margaret Gatt
Director Development & Regulation Richard MacGillivray
Director Strategy and Environment Kim Rawlings
Director Infrastructure Services Shaun Walsh
APOLOGIES
Cr Frank Wilkie
Committee Resolution
Moved: Cr Nicola Wilson
Seconded: Cr Karen Finzel
That Cr Jessica Phillips be appointed as Acting Chairperson for this meeting.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025
4 CONFIRMATION OF MINUTES
4.1 SERVICES & ORGANISATION MEETING DATED 10 JUNE 2025
Committee Resolution
Moved: Cr Nicola Wilson
Seconded: Cr Jessica Phillips
The Minutes of the Services & Organisation Meeting held on 10 June 2025 be received and confirmed.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
5. PRESENTATIONS
Nil.
6. DEPUTATIONS
Nil.
7 REPORTS FOR CONSIDERATION OF THE COMMITTEE
7.1 NEW TENANCY APPROVAL FOR OFFICE AT THE PEREGIAN DIGITAL HUB Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Karen Finzel That Council note the report by the Director Digital Hub and Innovation; and A. Award the commercial lease of the Lease Area C premises at the Peregian Digital Hub of 75m2 to Cova AI Pty Ltd. for a one (1) year term, as outlined in the Lease Proposal at Confidential Attachment 2 B. Authorise the CEO or delegate to execute a subsequent two (2) year lease extension, subject to the lessee complying with the terms of the lease.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025
7.2 SUNRISE SHOPS - SHOP 1 LEASE
Committee Recommendation
Moved: Cr Jessica Phillips
Seconded: Cr Nicola Wilson
That Council note the report by the Commercial Business Advisor to the Services and Organisation Committee dated 8 July 2025 and; A. Award the lease to William Brown for Shop 1, Sunrise Shops for three (3) years commencing 1 August 2025; and B. Authorise the Chief Executive Officer to award a subsequent three (3) by three (3) year extensions of the lease subject to the lessee complying with the terms of the lease.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
7.3 CN25114 - CONTRACT FOR PROJECT MANAGEMENT SERVICES - 2025
DISASTER RECONSTRUCTION FUNDING ARRANGEMENT
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Karen Finzel
That Council
A. Note the report by the Disaster Reconstruction Coordinator to the General Committee Meeting dated 14 July 2025 and; B. Award Contract No.CN25114 for Reconstruction Project Management Services under a schedule of rates contract to Northlane Pty Ltd t/as Northlane Consulting Engineers; C. Delegates to the Chief Executive Officer the power to negotiate, finalise, execute, and do all the things necessary to administer the contract on behalf of Council; D. Delegates to the Chief Executive Officer the power to amend the contract up to
11.5% of the total contract value;
E. Approve the budget allocation for the supporting services and costs associated with the delivery of this program. This includes:
i. $200,000 for cost recoverable project support. This is recovered monthly via the directed Disaster Reconstruction Funding Arrangement finance program.
ii.$486,751 for non-recoverable costs but essential to the receipt of grant funds and delivery of reconstructed assets.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025
7.4 PROCUREMENT AND CONTRACTS ASSESSMENT WORKING TEAM -
CONTRACT AWARDS UNDER CEO DELEGATION
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Nicola Wilson
That Council note the report by the Director Corporate Services to the Services and Organisation Commitee Meeting dated 8 July 2025 for contracts awarded under CEO Delegation, via the Procurement Assessment Working Team for the period 1 January 2025 to 30 June 2025.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
7.5 ANNUAL RENEWAL - REGISTER OF DELEGATIONS - COUNCIL TO CEO Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Jessica Phillips That Council:
A. Note the report by the Governance Officer to the Services & Organisation Committee dated 8 July 2025 regarding Council's Annual Delegation Review; and, B. Adopt the Register of Delegations - Council to Chief Executive Officer - Pursuant to section 257 of the Local Government Act 2009, to delegate the powers of the Local Government outlined in the Register of Delegations provided in Attachment 1, to the Chief Executive Officer of Council.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
7.6 CR WEGENER - INTERNATIONAL TRAVEL - ATTENDANCE AT CONFERENCE WITH NBRF Committee Recommendation Moved: Cr Jessica Phillips Seconded: Cr Nicola Wilson That Council A. Note the report by the Chief Executive Officer to the Services & Organisation Committee dated 8 July 2025 regarding Cr Wegener's attendance as an NBRF Director at the UNESCO 5th World Conference of Biosphere Reserves (WCBR) Conference in China; and B. Approve Cr Wegener's international representation at the conference; and C. Note that the costs for the trip will be covered personally by Cr Wegener.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 8 JULY 2025
7.7 CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 21 AUGUST 2025 Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Jessica Phillips That Council A. Note the report by the Chief Executive Officer to the Services and Organisation Committee Meeting dated 8 July 2025 regarding the 21 August 2025 Ordinary Meeting and B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to
1. Change the commencement time of the Ordinary Meeting dated 21 August 2025 from 10am to start at 5pm; and
2. Change the venue for the meeting to Kin Kin Memorial School of Arts Hall, Main St Kin Kin;
C. Request that the Chief Executive Officer ensure suitable advertising is undertaken to promote this community based Council Meeting; and D. Note that Council plan to livestream the meetings and place a copy of the recording on Council's website.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson Against: None
8 REPORTS FOR NOTING BY THE COMMITTEE
Nil.
9 CLOSED SESSION
Nil.
10 MEETING CLOSURE
The meeting closed at 1.05PM
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