Meeting papers

GENERAL COMMITTEE MEETING                                                         19 JANUARY 2026


8.4         PROCUREMENT CONTRACTS ASSESSMENT WORKING TEAM -
            CONTRACT AWARDS UNDER CEO DELEGATION


Author            Acting Director Corporate Services, Margaret Gatt
                  Corporate Services Department
Index             ECM/27.10 Council Meeting Reports
Attachments        1.   Attachment 1 - General Committee Report - Awarded Contracts Table


EXECUTIVE SUMMARY
   •    In accordance with Council’s Procurement Policy, for any large-sized contractual
        arrangements ($200,000 excluding GST or more) where the awarding of a contract occurs
        under CEO Financial Delegation (up to $1,000,000 excluding GST) the process may be
        supported by the Procurement Contracts Assessment Working Team (PCAWT).
   •    The PCAWT may be convened to provide an independent review of the procurement
        process, prior to presentation to the CEO for award.
   •    As per the Policy, disclosure requirements have been introduced for the Director Corporate
        Services to report these CEO delegated awards to Council bi-annually.
   •    For the period July 2025 – December 2025 four (4) relevant contracts were awarded under
        PCAWT review and CEO delegated approval, as outlined in Attachment 1 of the report.

RECOMMENDATION
That Council note the report by the Acting Director Corporate Services to the General Committee
Meeting dated 19 January 2026 for contracts awarded under CEO Delegation, via the Procurement
Contracts Assessment Working Team, for the period 1 July 2025 to 31 December 2025.


REPORT
Ongoing market changes coupled with the competition for contractors has meant increased
challenges for local governments in procuring goods and services in a timely manner. As such, the
time it takes to award contracts is critical in Council’s ability to meet growing demands for goods and
services.

In this regard, Council established the Procurement Contracts Assessment Working Team (PCAWT)
in the 2017/2018 via an Organisational Guideline. The original intention of the PCAWT was to
provide increased review oversight for the awarding of contracts within the CEO delegation of $1
Million, that were sought via a public invitation to tender, and whereby expediting the award process
outside the normal Council meeting cycle was advantageous to Council.

More recently, the updated Procurement Policy adopted by Council in June 2024 incorporated
reinforced policy protocol for the PCAWT principles whilst also expanding its scope to be able to
consider any large-sized ($200,000 or more, exc. GST) contractual arrangements procured in
accordance with the Local Government Regulation 2012 and Council’s policies and guidelines i.e.
in addition to public tenders, the PCAWT may also convene to consider and review any large-sized
procurement activity including quotations (under panel arrangement or otherwise), and other forms
of procurement.

The inclusion of the PCAWT into policy, coupled with expanding the scope of procurement activity
the team considers/reviews aims to:



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