General Committee Meeting - 19 January 2026
Date: Monday, 19 January 2026 at 12:30PM
Location: Noosa Shire Council Chambers , 9 Pelican Street , Tewantin , QLD 4565 , Australia
Organiser: Noosa Shire Council
Duration: 01:14:18
Synopsis: Disaster Plan Adopted; Compliance, Resilience Groups, Evacuation Gaps, SLSQ Devices Endorsed; Council Defers Installs, Finance: Surplus, Arrears, Transparency, Procurement Tightened, Planning Refusal, Works Reprofiled.
Meeting Attendees
Committee Members
Brian Stockwell Karen Finzel Amelia Lorentson Jessica Phillips Tom Wegener Frank Wilkie Executive Officers
Chief Executive Officer Larry Sengstock Director Development & Regulation Richard MacGillivray Acting Director Corporate Services Margaret Gatt Acting Director Infrastructure Services Chris Steel Acting Director Community Services Paul Brinkman Apologies (Did Not Attend)
AI-Generated Meeting Insight
Key Decisions & Discussions Frank Wilkie: Council unanimously repealed the 2023 Local Disaster Management Plan and adopted the 2026 Plan; CEO authorised for minor amendments (Item 8.1; 16:07–17:52). Sue: Plan review complies with Queensland Disaster Management Act; full comprehensive review slated post State Plan release (likely 2027) (02:06–03:55; Item 8.1). Jessica Phillips: Sought clarity on how LDMG lessons log drives asset fixes and budget bids; Sue confirmed issues are tracked via LDMG spreadsheet and routed to asset owners for bids (05:44–08:16; Item 8.1). Amelia Lorentson: Queried adding sub-plans for counter-terrorism and environmental/wildlife impacts; Sue noted police/lead agencies would lead with Council in support, existing environmental health sub-plan applies (10:53–12:58; 14:12; Item 8.1). Brian Stockwell: Pushed for community-led disaster subgroups and resilience; Sue confirmed Pomona and Kin Kin groups exist with more localities in progress (17:52–19:23; Item 8.1). Vince Irwin: Recommended deferring a Council-run trial of remote rescue tubes/life rings and supporting Surf Life Saving Queensland’s rollout to mitigate duty-of-care and liability risks; carried unanimously (24:51–28:22; Item 8.2). Amelia Lorentson: Moved support for SLSQ rollout citing near-drowning incidents at A-Bay and North Sunshine; outcome: SLSQ now installing devices incl. in Noosa NP (28:47–31:56; Item 8.2). Nadine: Reported 36 delegated planning decisions in Nov 2025 (35 approved, 1 refused); refusal: Castaways Beach dwelling extension breaching site cover and setbacks (33:45–35:10; Item 8.3). Nadine: Explained “generally in accordance” approvals allow minor design tweaks without formal change applications (35:10–36:14; Item 8.3). Margaret Gatt: Noted four contracts awarded under CEO delegation (≤$1m) following Procurement Contracts Assessment Working Team (PCAWT) review; transparency via foyer/website disclosure (36:47–43:16; Item 8.4). Scott: Confirmed register of pre-qualified suppliers used for footpath works; feedback available to unsuccessful tenderers (41:09–43:03; Item 8.4). Zach: December financials: operating on track; net surplus $18.4m vs $6.2m budget largely due to timing of capital revenues; added “questions taken on notice” to reports for transparency (47:29–52:00; Item 8.5). Contentious / Transparency Matters Brian Stockwell: Enforced meeting procedure (“questions through the chair”) during LDMG debate, signalling governance discipline (15:05; Item 8.1). Vince Irwin: Took on notice legal nuances about duty-of-care once a rescue commences, highlighting risk appetite and need for evidence-based approach before Council-operated installations (27:34–28:22; Item 8.2). Frank Wilkie: Emphasised PCAWT’s independent oversight and biannual public reporting; reiterated open government principles (43:16–45:13; Item 8.4). Amelia Lorentson: Pressed whether PCAWT has ever recommended not awarding a contract; answer: not in past 12 months; earlier years to be confirmed (45:13–46:38; Item 8.4). Zach: Introduced standing section addressing councillor questions in finance reports; rate arrears detail enhanced with age profile per policy (47:29–52:00; Item 8.5). Margaret Gatt: Committed to consolidating financial and Capital Works Executive reporting for clearer picture of physical vs financial completion (53:03–55:29; 01:10:02–01:10:27; Item 8.5). Legal / Risk Frank Wilkie: Framed LDMG Plan as Council’s primary statutory instrument aligning with the Disaster Management Act/Regulation; defines roles, powers, command, and aligns with state/national frameworks (16:07–17:52; Item 8.1). Sue: Identified residual risks: limited evacuation capacity and need to refine evacuation routes; evacuation centre upgrades to proceed via asset-owner budget bids (09:40–10:14; Item 8.1). Vince Irwin: Flagged liability exposure, precedent, costs, and reputational risk if Council installs rescue devices; recommended deferral pending SLSQ trials and evidence (24:51–28:22; Item 8.2). Margaret Gatt: Clarified CEO contract delegation limit of $1m under procurement policy; larger contracts require Council decision or prior delegation change (39:17–40:25; Item 8.4). Zach: Rate arrears at 6.2% exceed 5% best-practice benchmark; new debt management policy to be applied post-January rates cycle to reduce arrears (01:05:00–01:06:27; Item 8.5). Margaret Gatt: Industrial action, vacancies, and design/utility constraints cited as risks impacting capital delivery timing; re-profiling underway (01:06:46–01:09:47; Item 8.5). Environmental Concerns Amelia Lorentson: Sought environmental/wildlife impact sub-plans for emergent risks (heatwaves, marine pollution); Sue advised existing environmental health sub-plan and reliance on lead agencies (12:58–14:29; Item 8.1). Brian Stockwell: Linked November storm impacts (power outages, green waste) to need for community-driven resilience planning in next LDMG Plan cycle (17:52–19:23; Item 8.1). Sue: 6,000 “Get Ready” packs distributed in 2025; significant state/federal funding secured for cyclone/storm events; ongoing sub-plan reviews (03:55–05:44; Item 8.1). Sunshine Beach and Coastal Safety Nadine: Noted planning refusal at Castaways Beach for exceeding site cover/setbacks; Sunshine Beach Seaview Terrace matter clarified as “generally in accordance” for minor plan changes (33:45–36:14; Item 8.3). Amelia Lorentson: Recounted near-drownings at A-Bay and North Sunshine; endorsed SLSQ-led remote rescue tubes with potential beacons/cameras at high-risk sites (28:47–31:56; Item 8.2). Brian Stockwell: Supported SLSQ leadership given Council’s land manager responsibilities and liability profile; highlighted flotation-device-first rescue principle (31:56–33:15; Item 8.2). Procurement and Financial Governance Scott: PCAWT reviews evaluations for probity, can return recommendations for further work; enhances value-for-money assurance (46:38–46:58; Item 8.4). Jessica Phillips: Sought clarity on preferred supplier lists and community-facing feedback; confirmed public tender to establish panels and debriefs for unsuccessfuls (41:09–43:03; Item 8.4). Margaret Gatt: Surplus spike driven by timing of capital grants; upcoming reporting changes to better reflect multi-year capital and re-profiling (01:00:51–01:02:41; Item 8.5). Amelia Lorentson: Requested breakdown of surplus drivers and workshop on acceptable surplus levels vs rates; QTC engaged for independent review of surplus cash and debt (01:03:06–01:04:31; Item 8.5). Margaret Gatt: Capital Works: ~$50m forecast; 117 projects avg 57% progressed; $9.9m actual + $11.1m commitments; key carryovers include landfill RRC expansion ($5m), Doonella Bridge ($1m), NAC filtration ($1.75m) (01:06:46–01:10:02; Item 8.5). Zach: Working to align “physical completion” vs “financial completion” reporting; staff onboarding to improve capital reporting consistency (55:29–56:23; 01:10:02–01:10:27; Item 8.5).
Official Meeting Minutes
MINUTES General Committee Meeting Monday, 19 January 2026 12:30 PM Council Chambers, 9 Pelican Street, Tewantin Committee: Crs Brian Stockwell (Chair), Karen Finzel, Amelia Lorentson, Jessica Phillips, Tom Wegener, Frank Wilkie, Nicola Wilson “Noosa Shire – different by nature” GENERAL COMMITTEE MEETING MINUTES 19 JANUARY 2026 1 DECLARATION OF OPENING The meeting was declared open at 12.30 PM 2 ACKNOWLEDGEMENT OF COUNTRY Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging. 3 ATTENDANCE & APOLOGIES COMMITTEE MEMBERS Cr Brian Stockwell (Chair) Cr Karen Finzel Cr Amelia Lorentson Cr Jessica Phillips Cr Tom Wegener Cr Frank Wilkie EXECUTIVE Chief Executive Officer Larry Sengstock Director Development & Regulation Richard MacGillivray Acting Director Corporate Services Margaret Gatt Acting Director Infrastructure Services Chris Steel Acting Director Community Services Paul Brinkman APOLOGIES Cr Nicola Wilson 4 CONFIRMATION OF MINUTES 4.1 GENERAL COMMITTEE MEETING MINUTES 15 DECEMBER 2025 Committee Recommendation Moved: Cr Frank Wilkie Seconded: Cr Tom Wegener The Minutes of the General Committee Meeting held on 15 December 2025 be received and confirmed. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie Against: None GENERAL COMMITTEE MEETING MINUTES 19 JANUARY 2026 5. PRESENTATIONS Nil. 6. DEPUTATIONS Nil. 7 ITEMS REFERRED FROM COMMITTEES Nil. 8 REPORTS DIRECT TO GENERAL COMMITTEE 8.1 ENDORSEMENT OF NOOSA LOCAL DISASTER MANAGEMENT PLAN 2026 Committee Recommendation Moved: Cr Frank Wilkie Seconded: Cr Jessica Phillips That Council A. Note the report by the Disaster Management Officer to the General Committee Meeting dated 19 January 2026 B. Repeal the Noosa Local Disaster Management Plan 2023; and C. Adopt the Noosa Local Disaster Management Plan 2026 as provided at Attachment 1 to the Endorsement of the Noosa Local Disaster Management Plan 2026 report. D. Authorise the CEO to make minor changes or amendments to the Plan prior to publishing the final document. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie Against: None 8.2 RESPONSE TO NOTICE OF MOTION - TRIAL OF REMOTE RESCUE TUBES/LIFE RINGS AT UNPATROLLED BEACHES Committee Recommendation Moved: Cr Amelia Lorentson Seconded: Cr Jessica Phillips That Council A. Note the report by the Acting Local Laws and Environmental Health Manager to the General Committee dated 19 January 2026 B. Support Surf Lifesaving Queensland as the State’s peak coastal safety authority and Surf Lifesaving Clubs with their funded and managed roll out programs; and C. Defer the implementation of a Council managed trial of remote rescue tubes and life rings at unpatrolled beach locations until: 1. The risks associated with current trials and any emerging issues at Noosa National Park, as well as programs elsewhere in Australia and overseas, have been critically evaluated by Council; and GENERAL COMMITTEE MEETING MINUTES 19 JANUARY 2026 2. An appropriate evidence-based management strategy has been developed to manage those risks and issues (detailed as Option 2 in the report). Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie Against: None 8.3 PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY – NOVEMBER 2025 Committee Recommendation Moved: Cr Amelia Lorentson Seconded: Cr Karen Finzel That Council note the report by the Development Assessment Manager to the General Committee Meeting on 19 January 2026 regarding applications that have been decided by delegated authority for November 2025 as provided at Attachment 1 to the Report. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie Against: None 8.4 PROCUREMENT CONTRACTS ASSESSMENT WORKING TEAM - CONTRACT AWARDS UNDER CEO DELEGATION Committee Recommendation Moved: Cr Frank Wilkie Seconded: Cr Karen Finzel That Council note the report by the Acting Director Corporate Services to the General Committee Meeting dated 19 January 2026 for contracts awarded under CEO Delegation, via the Procurement Contracts Assessment Working Team, for the period 1 July 2025 to 31 December 2025. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie Against: None 8.5 FINANCIAL PERFORMANCE REPORT - DECEMBER 2025 Committee Recommendation Moved: Cr Jessica Phillips Seconded: Cr Frank Wilkie That Council note the report by Revenue Services Manager and Financial Services Manager (Acting) to the General Committee dated 19 January 2026 regarding Council's financial performance to 31 December 2025. GENERAL COMMITTEE MEETING MINUTES 19 JANUARY 2026 Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie Against: None 9 CONFIDENTIAL SESSION Nil. 10 MEETING CLOSURE The meeting closed at 1:45 PM
Meeting Transcript
Brian Stockwell 00:00.000
General Committee for 2026. We'd like to acknowledge the Traditional Custodians of this land, the Kabi Kabi People, and since it's the first one we should remind ourselves why we do that in the Kabi Kabi Commitment. They really encourage both councils, staff and all the community to embrace the concept of custodianship, having the humility and respect to care for and protect that which sustains us in return. And they, for Kabi Kabi, invite us to experience the beauty of Noosa, from the koalas, from the sacred mount karuri in the west, to the white-bellied sea eagle fishing in the Everglades to the north, to humpback whales migrating along the eastern New Zealand and the lockheeds and that kind of white sandy beaches, good. That's what you'll be seeing. Just remember why we like to live in, play in and the importance of protecting those things that do sustain us. We then move on to the attendance, and we note that all Councillors except for Councillor Wilson are here. Councillor Wilson has extended her apologies for today's meeting being spilled onto Christmas Eve. Adoption of the Minutes. The adoption of December 10 committee meeting. I saw Councillor Wilkie and I saw the arm of Councillor Wegener. Presuming there's no discussion, all those in favour? And that's carried unanimously we move on to the section 8 which is reports directed to General Committee and the first one is the endorsement of the Noosa Local Disaster Management Plan 2026 and we have sue, our disaster coordinator and our acting manager of design and we would like to give you an executive summary of the report. Sue 02:09.431
Not Hello everybody. Okay so the Local Disaster Management Plan has been brought up for Council endorsement today. It's been reviewed in accordance with the Disaster Management Act which requires councils to maintain an up-to-date plan that supports effective disaster management across the local area. Whilst I would like to note it's actually a Council report, it is an LDMG report, but it's provided to Council as a courtesy so that they're aware of the planning and also to make sure Council complies with our legislative requirement under the act to ensure that we have a current plan. The last full assessment of the plan occurred in 2023. And this current review focuses primarily on incorporating machinery change of government changes and introducing a substantially improved format to make it easier for future updates. A full comprehensive review of the plan is scheduled for after the State disaster management plan and it's expected to be released later in the latter half of 2026 so it'll probably be early 2027 when we do another full review of the our disaster management plan. The completed though in consultation with our emergency management coordinator and the executive officer to the district management group and the plan has been considered by the local disaster endorsed at their meeting on Ordinary Meeting in November 2025. Since that endorsement, though, an error has been identified on page seven where the formatting somehow has we've missed got photo of the Mayor but we've missed the mayor's name and title so I would just like to move have someone move an amendment for me if possible that we could that allows the CEO to approve minor changes like that to the formatting. Report also notes that the operational sub plans that support the plan are reviewed and updated under the delegated authority of the Local Disaster Management Group those plans are being systematically reviewed coordination centre sub plan reviewed by in November. So I'm just steadily going through each one to update those since the last update to Council in September 2024 key disaster management activities have included securing significant state and Federal funding for recent events including ex-tropical Cyclone Alfred, the western Queensland trough and activation for counter disaster operations and reconstruction of public assets for the severe storms that occurred in 2025. Unfortunately, I can't give you an accurate figure as to what the November storms will be. We're still getting the last of the invoices in for that. Community resilience activities have continued strongly in 2025 with around 6,000 get ready packs distributed across schools, aged care facilities and public engagement events in partnership with our emergency services. That is considerably increased on the 2024 year with a couple of bigger events being initiated this past year. So the recommendation before Council is to repeal the 2023 Local Disaster Management Plan and adopt the 2026 version. Sorry and I just remembered we have just discovered one error in the report as well where I talked about the recommendation or the last Council endorsement of the 2023 plan. It says 2026 instead of 2023. Does anybody have questions? I do please, any Jessica Phillips 05:45.262
Thanks sue. I always find because I sit as the Deputy Chair there's information that gives me a lot of confidence so these are just more for in this forum I guess for community to. Hear when there was a in section 4.3.1 the asset risk table so it identified the risk ratings for communication, power supply, water treatment and. The centres across multiple hazard scenarios and I guess what I'm warning or hoping you could help community understand like how the LDMG plays into prioritising that now for not something that relates to Council when we sit in that room so that if there's resilience upgrades that are going to be for us how will that come back to Council and then how do we monitor that these stakeholders are playing their part in it as well. Does that make sense? Sue 06:51.192
Well I'll answer it and please tell me if I've missed anything for you so after every event we have a lessons identified briefing so if there was anything that was identified that we do further work or that our agency partners needed to on that should be identified at that time. I keep a record of a spreadsheet of those lessons and they're presented to every LDMG meeting so that there is some oversight and that people are actually doing fantastic. Jessica Phillips 07:23.017
Did that answer it appropriately? Yeah it does. It's trying to help community understand the different lanes and where we sit in that LDMG because they sort of go off and do their BAU but I just wanted to be able to help them understand how that feeds into the LDMG um so yeah that definitely does and so and all of their agencies are involved in that debrief yep and then when it comes to infrastructure gaps if they were identified that it's a Council asset how does that then feed into it coming to Council as like a priority because it's been identified through that Sue 07:57.368
Would go through and then that would be up the asset owner whichever section of Council was there to then present it for a budget BID I would assume okay yeah so then sorry but it's kept on that spreadsheet so that they should be updating me Jessica Phillips 08:14.815
As they move forward right so there's a reporting back to LDMG about something that's been identified through that group yes is it then prioritised because it became a disaster it became an asset identified through disaster that's probably not a question I can answer for you I'm sorry Councillor that would be for the budget review committee I think and each of the working groups that feed all of the project initiations through to Council for consideration that's it okay thank you just two more questions in relation to section 3. We know that Noosa has ageing population so we and often we hear in disaster that vulnerable community doesn't always have to be ageing but health reasons and things like that can you maybe just explain for anyone willing to hear operationally how they are prioritised during evacuations Sue 09:10.415
We would certainly be that's a number of agencies come into that space our communities team would be working with people that they are aware of and the agencies that they work with and also health plays a big Sunshine Coast part identifying who the vulnerable people are for whatever reason they're vulnerable and then they would work with LDMG they would as they sit are a member of bring that to LDMG to let us know. Jessica Phillips 09:39.013
Okay last question there was talk about section 4. Residual risks in the limited capacity to evacuate the entire community we have the Leisure Centre that we used centre as evacuation when we're looking at again probably infrastructure how do we feed into infrastructure bids that potentially we do have limited capacity for evacuants. Evacuation centres and will that come through budget bids again is that something Sue 10:14.448
It would come through budget bids it would have to be identified by the asset owners there we would certainly be a stakeholder the disaster management team would there but asset owner would come it would include us as a stakeholder and it would then come to Council as a budget that way BID yeah I think possibly you're identifying there that we also have some shortcomings in identifying evacuation routes yeah um I'm actually right in the process started this morning of planning an exercise this year that will be on evacuations okay thanks sue, that's all the time. Amelia Lorentson 10:53.168
Hi sue and Chris I'm just running through this suite of sub plans at the moment that are included in the Local Disaster Management Plan and just wondering and I'm thinking considering like just an urgent risk in particular rare high consequence events such as a terrorist attack as what just happened recently at Bondi Beach. Do we currently have I know that sits under state but I'm just trying to understand is there any appetite to include us part as of the LDMP at LDMG plan a sub plan on counterterrorism or on rare high consequence events given recent events down at Bondi Beach? Sue 11:48.700
We could certainly write a sub plan however we need to recognise that the lead agency there is police so we would have to be guided by what police needed so what normally would happen they would be the lead agency LDMG stood up in support of and they would come to the LDMG and subsequently Council asking for assistance whatever they needed assistance with. Amelia Lorentson 12:11.641
So that would be considered as part of the review in terms of the sub plans and that may be considered. We could certainly consider it in the future but it would heavily rely on the fact that we were that absolutely a support agency in that space. Yeah and it'd be just for local guidance, internal procedures. Yeah just a note to help staff and first responders and I'm thinking particularly even for lifeguards and the volunteer lifesavers I think you might find that they would have all of those organisations would have something like that in their business as usual functions as well fantastic but we're happy to support them if they need assistance with preparing anything like that thank you sue you're welcome also back subplanes sub plans and I think I've been going to and fro with you this morning in terms of environmental and wildlife protections and you've responded really great that actually covered under Council plans and this is quite separate to a Council plan so I'm thinking again in terms of sub plans and I note there are some councils that have got like environmental wildlife impact sub plans is that something again that may be considered in terms of emergent risk? Would be LDMG. And things and I've got a list of councils and what they're doing but in terms of I think just marine um anyway risks such as emerging environmental heatwaves marine pollution but it'd be great because I'm just trying to think how can I incorporate what wanted to do you within the plant framework of this plan understanding that this is basically ticking a box um that we've met state requirements that's Sue 14:11.882
So we do currently have an environmental sub plan it's a almost an environmental health sub plan but again it goes back to the counterterrorism we're not the lead agency in that space so we would be heavily relying on the lead agencies to provide us with advice and ask Jessica Phillips 14:28.787
Fantastic thank you very much. You're very welcome. Just a quick follow-up question sue that prompted me originally I think first term month or my first LDMG meeting we had counterterrorism come and present maybe we could ask him to come back because there would be potentially they may have moved the dial on where they're sitting post bond but I wouldn't know if that would be a good sign. I get that every morning on the QEMR with those still sitting at probable which is where we've been for the last 18 months, two years. Yeah it's a good point I can certainly ask them to come back and present. And then maybe we could just feed that back through in turn all around. That might help the Councillors around the table. Just a reminder Councillors, questions come Through the Chair. Thank you. Amelia Lorentson 15:17.079
Through the Chair it would be also great question, so I'm going to phrase it as I met with, I'm just trying to recall his name, police officer at Coolum Beach quite a few years ago in terms of public safety and also spoke to the CEO at the time. So in terms of just, I think the community would also feel quite reassured with how much work and how much level. Of expertise is in this space and that there are experts all over this. So again, support, you know, any further information that we can relay to our community. Okay, thank you very much. Happy to move in, Mr Chair. Brian Stockwell 16:02.716
With the addition of Steve, we move to a closing statement from Councillor Phillips. Frank Wilkie 16:08.857
Thank you for the report, Sir. The Noosa Local Disaster Management Plan is the primary statutory instrument through which Council the local and disaster management group carry out legally mandated disaster management responsibilities. The plan ensures Noosa Shire complies with the Disaster Management Act and disaster management regulation, including duties to establish a Local Disaster Management Group, maintain a disaster response capability, prepare, review and publish a local disaster plan and coordinate disaster responses. Group, the document translates the state's three-tier disaster management framework, that is the local, district and state levels, into practical local level processes. It ensures Noosa can manage an event locally and request assistance when required. The plan defines the composition powers, roles and responsibilities of the LDMG, its subgroups, command and control structures, and decision making responsibilities, ensuring all agencies can work in a coordinated and legally consistent way. It identifies noosa's disaster risks and vulnerabilities, and guide all investment, planning and response activities. The plan sets out detailed processes for prevention, preparedness, response and recovery, making it the single source of truth during crises which all agencies can refer to. It aligns Council with state and policy national frameworks. The plan is publicly accessible, which helps maintain community trust and clarity in how these disaster powers are used and are subject to regular review, especially after events, and continual improvement is the goal. Thank you very much for the compliment. Amelia Lorentson 17:48.880
Thank you, mate. Brian Stockwell 17:53.043
Report. You mentioned there's a sort of hierarchical process will come for the review of the plan in terms of the State down, which makes sense. What I've identified, suppose, in recent years is a number of communities who'd like to have their own community-based action plan for responding to disasters. And I think that might be another about the formulation of the next plan, can we actually put in place the bottom-up process to inform the plan, but also a little bit more focus on building that resilience and self-efficacy in a disaster space, like we had the storms in November, I 14 miles from popavine, but you know, sarabar at Boreen Point lost power for four and a half days. There was a range of, you know, neighbours. Better? We had a huge green waste load. If that, perhaps there might be more efficient ways to deal with we had a level community design problem. Saying, you know, having to build new pads to take on the industry so, just think there's something in the thinking about the next plan. Can we put a little bit of network from the community out into it? Would you like me to answer that question for you now? SPEAKER_06_b 19:03.679
Oh, I can ask questions? The And be sort of thank you for the question. Yes, we actually do currently have two community disaster management subgroups that are formed, Pomona and Kin Kin. We're currently working with TUR and Noosa Shire and I believe Cooroibah is next on the list to work with after that. Amelia Lorentson 19:23.341
Can I also request Through the Chair that we consider Daintree Estate to be added to that list? SPEAKER_06_b 19:31.081
Yes. We do just need to be aware that the community needs to be prepared to drive it, but yes, daintree is one of those places we would absolutely like group that. Thank you very much. Brian Stockwell 19:41.704
Who else would like to talk? Jessica Phillips 19:46.204
Really quickly on just the confidence that I have sitting at the LDMG table, just around the room working with some of them personally in the past and the relationships that we have with all the stakeholders because for them a lot of it's BAU just and they've they're always reviewing and training and being ready and but I think sometimes it's missed maybe community don't quite see that level that they do but for me I certainly see the training and the efforts and the reason why they all are in those positions is literally service back to community so their hearts in the right place they're great people yeah I just have full confidence yep there's probably to brian's point resilience is a community thing that we can't always rely on everyone else it's a self-driven how prepared you are for living in a place that has storms and but yeah for me from the high level emergency situation I just have full confidence in the people in the room. Stage so it's a great group to be part of Amelia Lorentson 20:54.958
Thank you yeah I'll support that entirely and I sit observe the Local Disaster Management Group and absolutely we've got absolute leaders in their fields that sit around that table also I want to acknowledge the staff we have dedicated committed. Experts that are under this roof as well and I think again it takes a village and just good people to keep this community safe and that it includes especially our staff and our volunteers and community. When I read through the report I found really quite interesting just the demographics of our community and in terms of how that relates in context to a local disaster management. Just understanding like actually having the depth of information of understanding who our community is in all its complexity that we are in all the community. A quarter of our residents are over 65 actually stop and think of that there are lots of people that live alone there's people who actually don't have access to vehicle and that information feeds back to our expert emergency services who understand that if there's a fast-moving fire a heatwave or a storm then they're ready planning for it those that don't have access who live by themselves they're planning for our communities over 65 and more so I sit in the resilience stage we give the tools to our communities so they can help themselves in particular our aged care facilities and I really commend yourself sue workshops they're brilliant and that comes back to my very last point in terms of acknowledging our community and again I've been in this town for quite some time and I speak firsthand that you know when someone is lost you know I remember at Sunrise Beach maybe six months ago ten o'clock there was a call out on a community notice board that someone's mum went walking and hasn't come home I thought I was the only one that read that and started walking down the streets looking for this lady everyone was out on the streets 10 till midnight and this is the community that we live in and I feel so proud to belong to again going back and I see going this is to be short it's not want to acknowledge also and thank our community for looking out for each other and for understanding the role that they play in keeping our communities safe I think we're blessed thank you very much oh can't you look at it? Frank Wilkie 24:05.555
There's from pages 21 to 24 is three pages of stakeholders who are either a member or an advisor to this group. It's been said we're very well served. We're very lucky to have this cohort of volunteer and professional groups support our LDMG. Also the State, of course. So, again, sue, thank you for the excellent report and our great support throughout the year. Thank you. Brian Stockwell 24:34.452
Put the motion. Those in favour? That's unanimous. Thank you. We now move on to 8.2 minutes of response to the notice of motion filed of remote rescue tubes, life rings and unpatrolled beaches. And we have acting manager for local laws. SPEAKER_03 24:57.270
Here to give answer. SPEAKER_02 25:00.410
Thank you. So a notice of motion table at the September 2024 Ordinary Meeting, which requested a report on the feasibility of installing remote rescue tubes and light unpatrolled beach locations to determine whether a trial should commence. In New South Wales, various councils down there, are several of them that have implemented similar programs, rescue tube programs, and also surf lifesaving Queensland has also commenced to roll out. There are local community groups who've advocated for the tubes as well. One of the key issues to think about is the installation of these tubes would give rise to some matters that Council needs to think about which are related to duty of care, liability, exposure, precedent, cost implications of program expansion, risk appetite and tolerance and reputational risk. And it's for those reasons and the fact that Surf Lifesaving Queensland is in the game and has commenced the rollout that the recommendation is for them to proceed with that, for them and for us to defer getting into rolling out rescue tubes until Council has seen the results of the trials and has some evidence to proceed that this approach will mitigate immediate legal financial and operational risks and aligns with council's zero tolerance position on health and safety and minimum tolerance for legal compliance risks and supports the principles of evidence-based decision-making and good governance. Amelia Lorentson 26:55.400
Just one question. In terms of legal risk, my question, and I'm just reading the report, once a rescue attempt begins, the rescuer owes a duty of care to the person in distress and takes reasonable care in the attempt. Council should also warn that attempting a rescue creates legal and personal risk. My question is just in terms of the Queensland's good samaritan protections under the Civil Liability Act that wasn't referenced in the report. So I'm just trying to understand, would a bystander who uses a rescue tube. SPEAKER_02 27:30.769
In good faith be protected under good samaritan provisions well well I'll have to take some further advice on that I mean, the reference in report talks to you that there's no general legal duty to rescue a person in Australia. However, once the rescue has commenced, the rescuer owes a duty of care. So any advice in depth outside of that Through the Chair will take that on notice and seek further advice. Amelia Lorentson 28:01.833
That would be great. Thank you very much. Frank Wilkie 28:04.973
So just a question. In a nutshell, you're recommending that SLSQ continue with the rollout. Council is the body to fund installation, the maintenance, the replacement and tackle the liability associated with these premises. SPEAKER_02 28:22.999
Now Through the Chair, Council, that's correct. They're the peak coastal authority. They have the resources and the know-how and the people to monitor and take on the risk of this and that recommendation that I'm saying in there as option two talks to the fact of supporting them in their endeavours. Thank you. SPEAKER_03 28:49.956
I'm happy to move the recommendation. To Councillor Lorentson, seconder. Councillor Phillips, Lorentson. Amelia Lorentson 28:58.656
I'll speak just really quickly about this. So I started down this path over three years ago and I actually looked at the date. There were two near drownings that shook our community. The first was at A bay. There was two near drownings and I think what was most shocking about that, there was an off-guard argentinian lifeguard that went to try to save the two that were caught in a very, very serious trip. She almost ended up drowning. And if it wasn't for the incredible efforts, and I mentioned it at the time, I'll mention it again, incredible efforts the incredible efforts of the smale brothers. That afternoon could have really ended differently for three people, including an off-guard argentinian lifeguard. Soon after that, there was also another near drowning at North Sunshine Beach, where a lady swam out to try to rescue someone. If it wasn't for the efforts of a surfer at the time, again, two would have been in very serious trouble. It was actually the argentinian lifeguard who approached one of our lifeguards at the time, a few years back, and said, "Why aren't any there rescue tubes, remote rescue tubes in these remote locations? And that started the conversation. At the time also, I think when with SLSQ, they had actually undertaken, we asked them to undertake a safety audit. And at the time, SLSQ identified that rescue, remote tubes were not a high priority. But the surfing community, reserve Boardriders club, and it was led by the Noosa world surfing we thought differently and that's what motivated me to put the notified motion out. We thought always about outcomes. This is the perfect outcome. We've got the correct people leading this. They're not trialists, they're actually just rolling them out. They've been rolled out all across the world in New South Wales and Queensland was lagging behind. So in the last probably 12 months we've seen them at Marcoola and now rolled out throughout our own national park and also the surf club so I'm looking forward to more getting rolled out. Ideally with big camera beacons at some of our remote and more dangerous areas so thank you SLSQ and our surfing community and also the efforts of Noosa Council for making this happening and putting this on the agenda for SLSQ. I think an excellent outcome for our community. Brian Stockwell 31:57.127
The report and the investigation was really well done. I actually found it quite interesting that section where you dealt with the importance of buoyancy and flotation devices. In rescues. And the fact that reflects when I did my freshwater rescue competency. As I said, the first thing you should do is just have a pill noodle. But that's really important information in there for others who are around the water. But I think just the logical approach is that it's good to see that SLSQ has taken up the initiative and us as land managers have a higher level responsibility than others in the area so it's best for these to take the leadership on this particular issue. Tom Wegener 32:48.904
I support it. I agree with Amir. Amelia that this is a very good solution to the situation. We're very fortunate and it's a very well-written report. Thank you for that. We really appreciate that both sides and the alternatives and just really well balanced. I appreciate that report. Thank you. Good? Brian Stockwell 33:17.551
Councillor Lorentson would you like to close? No, thank you. I'll put the motion those in favour. SPEAKER_03 33:22.451
That's unanimous. Brian Stockwell 33:24.431
Thanks Clive. So we move on then to item 8.3 which is planning application decided by delegated authority in December 2025. And we have Tim Dalton with us who I presume is currently acting as the manager of. Clare Stewart 33:45.688
One day. Just for today. Afternoon everyone. This report is about the decisions that have been issued for the month of November were approved and one refused under delegated authority. 36 applications were determined by staff, 35 were approved, one was refused. We had five MCUs, building work accessible against the planning scheme, one exemption certificate, ten operational works, one reconfiguration of a lot, four referral agency response and ten minor changes. The refusal was for a house down at Castaways Beach Tim Dalton 34:34.143
Which exceeded site cover which exceeded was an extension to an existing approval. The extensions exceeded site cover and proposed structures including a car lift within the setbacks. Are there any questions? Tom Wegener 34:52.780
On Seaview Terrace, Sunshine Beach it notes generally in accordance um when it says what is does that signify SPEAKER_06_b 35:10.539
Okay so when Tim Dalton 35:11.859
Uh when we approve a plan we uh approve it generally in accordance that means if there are slight changes to it there might be changes to window locations uh the internal you move a room from this location just slightly over the stairwell might extend slightly so we look at those changes and if we consider it to be pretty consistent with what we've approved will issue a GIA and so that just means there's a note saying yeah these are slightly different to the approved plans but we consider them to be general and in accordance if we consider that there is further assessment required such as if there's something that we need to check car parking numbers layouts height site cover we won't issue a GIA we'll make them do a change to that existing approval. Brian Stockwell 36:07.400
I'm happy to move. Councillor Lorentson, seconded. Councillor pindell, I'm larson, seconded. Anything? No, Amelia Lorentson 36:14.938
Thank you Nadine. Brian Stockwell 36:16.578
Nice to see anyone else? I'll put the motion. All those in favour? Thank you. That's unanimous. we then move on to 8.4 which is procurement contracts assessment working team, contracts awards under CEO delegation. And we'll have Acting Director Margaret Gatt. Margaret Gatt 36:47.207
Good afternoon Councillors. Good afternoon. As you would be aware, corporate services bring this report to Councillors twice a year to give you an update on contracts that have been awarded under the delegation of the CEO. I'll hand over to our manager procurement and contracts, Scott, to take us through the report and answer any questions you may have. Scott 37:08.134
Thank you. Ezra as the report outlines, we've had four contracts awarded by our CEO delegation during the period July 1 up to December 31st this year. The PCAWT itself is convened, including Acting Director Corporate Services, myself, and Yanchi as well, and review the proposals from the evaluation Chair of the project managers based on a tender process or another process that's undertaken in accordance with our curriculum and policy, and we review that before making a recommendation to the CEO for award under the CEO's financial delegation, which is up to a million dollars. Four. SPEAKER_03 38:00.562
Thank you. Do we have any questions? Councillor Lorentson. Amelia Lorentson 38:05.842
Can you confirm that the PCAWT process does not expand the CEO's delegation and it's simply an internal Margaret Gatt 38:18.082
Through the Chair, can you repeat that question please, Councillor Lorentson. Amelia Lorentson 38:21.547
In terms of this process, the existing, so the PCAWT is an advisory group and the delegation still remains with the CEO. Margaret Gatt 38:35.522
Through the Chair, that's correct. So the PCAWT sit there to do an evaluation or also have look at recommendations that come to us from managers, and we provide an extra level of governance as to the scoring and the assessment that is done by the relevant area of the business and then once we've done that independent governance assessment we then provide a report with recommendations to the CEO Amelia Lorentson 39:01.883
And in terms of contracts that come to a Council meeting can you explain what criteria determines whether a contract comes straight to you or whether it comes to us through a Council meeting? Margaret Gatt 39:17.689
Through the Chair, there's quite a bit of variables in that response. Would you like to talk to some of the detail on that? Scott 39:25.349
Sure. Yeah, Through the Chair, I think one of the baseline fundamentals for coming to Council would be it's outside the CEO's delegation. So the CEO's financial delegation limit for entering contracts is a million dollars. That would automatically trigger need to come to Council to get that contract unless reviewed we came to Council prior to get some sort of delegation change which you may recall we did that for the electricity contracts last year. In terms of whether it's a tender or process undertaken the exceptions under the regulations it really is that financial delegation that would determine whether it could even come through the PCAWT process and that obviously that delegation is captured within the CEO delegations. Jessica Phillips 40:13.391
Thank you. Question? You be able to explain to me how the preferred supplier list that we have come through a different reporting crosses over with the contract awards here, specifically when looking at the I'm concrete solutions, question? Would I know it's probably a bit off track to what we're looking at, but when you have the works for the footpath one that I'm looking at, did that, when that's being discussed maybe just more for community can you unpack it for me like I've never don't understand how it works as in is there three suppliers they come from our preferred supplier list how does it work operationally just so I can get my head around Scott 41:09.501
We for that particular one that you're referring to which is the footpath construction work package two so that particular contract was established for our registered supplier which was established by our public tender process so once we established that list we're then able to engage off that list for quotations to be able to get works completed. Jessica Phillips 41:38.537
Thank you so then do we only look at our preferred supplier list when we've gone to that through that process we don't look at like a more affordable option or is there it's only the preferred supplier list that then is looked at for approval? Scott 41:56.198
So particular contract yeah that preferred supplier list or it's a Register of Prequalified Suppliers is what we refer to them as. That was specifically for the construction of pathways, kerb, channel drainage pits and associated works so we went out to public that list and then we would use that list to do the majority of those works across Council. It's not necessarily exclusive, that list, but generally we would go to that list and we would see quotations for works to be undertaken Margaret Gatt 42:28.772
The Chair, just to add to that, there are always exceptions. So there might be areas of the business that decide for whatever reason that they would like to expand the scope of that and then they may seek other quotes Jessica Phillips 42:42.349
And then from a business perspective external wanting to do work for Council I'm aware there's like a list or that gets published somewhere doesn't it they can go I didn't wasn't successful and they find out why is that or have does that skip this because this is only going through people so Through the Chair yeah with the establishment of that list by a public tender yeah if anyone was unsuccessful they would be able to obtain feedback as to why they were unsuccessful on not making that pre-qualified list right I think I'm getting my head around it thanks Frank Wilkie 43:26.105
Thank you for the report. This publicly discloses all the large-sized contracts between $200,000 and $1 million awarded under the CEO delegation after independent review by the procurement contracts assessment working team. This supports the principles of open government and ensures Councillors and the public are informed even when the decisions are delegated. Demonstrates strong governance and probity. The PCAWT provides an independent oversight mechanism for procurement activities, ensuring processes follow policy, legislation and fair evaluation standards. This protects Council from probity risks and ensures defensible decisions. It ensures efficient contract awarding by allowing certain contracts to be awarded outside standard Council meeting cycles. Process reduces delays that could impact delivery of services and infrastructure to the community. In a tightening contractor market, speed of awarding is competitive advantage. It also fulfils biannual reporting obligations. The report is required under council's updated procurement policy, which we all approved on June 30, 2025, to ensure visibility of procurement decisions made under. Delegated authority, with awarded tenders displayed in the council's foyer and on the website under procurement after awarding. The report covers four large-sized contracts awarded under CEO delegation between the 1st of July 2025 and the 31st of December 2025, all of which were independently reviewed through the procurement working team, and I've satisfied myself they are on display. Down in the foyer, and the website, if you want to check. Thank you. Amelia Lorentson 45:12.873
A question Through the Chair, and it may have been raised at a recent workshop, but I don't know whether it was answered, but has the procurement contract assessment working team ever recommended that a contract not be awarded under delegation? I'd have to take that on notice. Scott 45:38.120
Yeah, just out of curiosity. I believe the answer is yes, but we would check that for you. Frank Wilkie 45:43.740
If I can just, I think the question that was asked was, contract that was recommended for approval by staff that came to Council ever refused? Amelia Lorentson 45:55.754
OK, that's not my question. OK, that's. I'm asking. OK, I'm asking a different question. Does the working assessment group have a ever. And since 2019, when you established. Anyway, has the contract ever not been awarded or have you made a recommendation not to award a contract under delegation? Just, again, out of curiosity. Margaret Gatt 46:21.308
Through the Chair, I could just make one brief response to that, Councillor Lorentson. In the last 12 months that I've been here, the answer's no. But previous to the beginning of 2025, that may have happened and we'll find that information to bring it back to you. Thank you. It's not a lot of trouble. I'd appreciate that. Thank you. Larry Sengstock 46:38.559
Through the Chair as well, I can also say that the opposite happens. Sometimes it comes to me for the recommendation and I'll review it and send it back for further review or further questions that happens from time to me a further ability to review and to ask questions and to make sure that it is best value for the organisation. Brian Stockwell 46:57.880
Thank you very much. And that's what's supposed to be the motion? Machine and Mr Wilkie, Mr Byron? No, thank you Mr Chair. Would the motion all those in favour? That is unanimous. You, and we now move on to item 8.5, which is the monthly financial report for December. And the Financial Services Manager (Acting) is acting as an Adair. Please join me. Thank you, Director. SPEAKER_03 47:24.302
Welcome. I look forward to your summary. Zach 47:29.242
Thank you, and through Chair. The so the report in front of you today is the December 2025 report six months through the financial year or half of our yearly data. There's no significant change to the previous commentary provided through our November 2025 report. Council's on track with from a revenue and operating position. As noted in the report itself we are tracking ahead of budget from the net surplus position 18.4 million versus 6.2 million primarily driven by our capital revenue that has been received during the year and from an operating result we're tracking here at 3.6 million versus 1.6 million. The note that we're currently going through our budget review two processes so submissions have closed for that we're currently doing the machinations of that in ground and intend to have that brought in front of Council during February 2026. I would like to draw some attention just to elements of the report in response to previous financial reports and questions taken from Councillors. So on page four of the report you will find a breakdown reference to major employee benefits variances private branch. This conveys under and overspend during the year following from previous questions related to where vacancy savings exist within the organisation. This will be incorporated as a much bigger piece of work which is a workforce planning exercise which has been covered in detail previous financial report. We just wanted to convey that as an initial working piece we are. Taking exercise behind the scenes with finance to get more detail as to what the vacancies relate to, whether they are timing differences, FTAs and we will come back either through the subsequent finance reports. Please note in that table there's reference to a $750,000 overspend as it relates to infrastructure planning design. This is likely primarily by the capitalisation of time and projects that need to be brought onto our fixed asset register, so we believe it primarily is a timing difference that will largely account for itself during the financial year. Further on page 8, in reference to key metrics or total arrears, this provides a much more comprehensive breakdown as to our rate arrears by age, within the policy thresholds, which is our rights the management policy as well. It looks to convey further data which was taken on notice from Councillor Wilson as a question relating to the November 2025 report. On page 10 of the report what we've tried to do is we've actually added subsequent section referred to as questions taken on notice in General Committee. This will become a standing item as we move forward. One to provide better transparency of sort of actual our response to questions but also to put them in a public. Domain on the formal record so they're detailed in there. You will see some of them are updates of to be worked on because they are naturally as part of a much bigger exercise but it should hopefully create a running record of all questions that remain with the finance team and provide better oversight. Just as one further point of clarification, application. And will come up there is one of the items that is tracking behind is our capital expenditure as it relates to just would like add there is some difference as noted in previous Council meetings and Mayor Wilkie had a question around this in the last financial report around the difference between the financial report and the CWU or the Capital Works Executive committee. Noting that are working on a larger exercise to consolidate them and bring them for consistency, currently the financial reports talk on actual spend to date, which is how our financial reports are driven, where our CWU reporting actually looks to build in a number of light items in terms of commitments and where we're looking. So this is a bigger piece that we are working on directly with the infrastructure team. The brighter caveat, we are onboarding three people within the finance team, which are responsible for this side of the business. So it will be a working that we will continue to hold on the questions from Councillors in terms of how we bring that back. But we are looking to consolidate it to make it a much more clear picture of reporting so there is consistency from both sides of the organisation. That's me, I will be happy to take any questions thank Frank Wilkie 52:02.811
On that point you are making about the lag in the capital works program, you mentioned that there is a lag between the financial status of and the job completion rate meaning a job can actually be completed but only an invoice paid for half the job so according to financial reporting it will only be 50% complete there are other so could you just talk about this work that's being done will give us a more accurate picture on how the capital works program is actually going to be monitored and understood and also in terms of how multi this assumes that the can be complete within a financial year how will multi-year projects be rolled into this new way of reporting and any other measures that need to be taken into account with the more nuanced reporting to give us a more. Us and the community a more accurate picture of where the capital works program actually is at? Margaret Gatt 53:03.117
Through the Chair I can respond to that initially and then Zach can provide any more technical detail there's a couple of questions in that, Mayor Wilkie. In terms of we refer to it internally as physically complete a capital works project versus financially complete so physically complete is the obvious that it's the asset has been constructed but sometimes there is a lag between getting the relevant financial information. So that can be a whole range of detailed information as to I'll just use a road as an example the length of the road how much material how much the depth that we go to construct it a whole lot of variables that go into that we then look at unit rates them what engineers say, predicted are useful life of that asset is whether it be a building a road a bridge culvert I'm stormwater and then that information has to be uploaded into and obviously that comes along with our any invoices that are paid all of that information combined together then goes towards updating our asset register once that asset register is updated then we consider it to be financially complete alongside that physically complete asset that then would take for the purpose of explaining the this if you had a four million dollar but project and two million of that sat in the works in progress it's sits outside the balance sheet it's sitting over there in works in progress let's say then it was financially complete we had all the relevant information updated the asset register would come out of the WIP and it would go on to our balance sheet and increase the value of our assets so that's in real simple terms reason why there's differences between your whip and your balance sheet there's also other reasons why things sit in WIP it's whether something isn't underneath our for asset accounting thresholds we don't capitalise everything in our asset register it has to sit above a certain threshold for it to get in there so you might through the year as you're constructing an asset have things sitting in the WIP that will actually never get into the asset register because it sits below the financial threshold hopefully that explains at a really high level I'm happy go to I could probably expand Zach 55:30.405
On there in terms of the timing aspect of it actually does come down to invoicing obviously the teams on the ground are working throughout the year and it's a matter of when we physically receive the invoice that it will be recorded in the financial system as part of the Capital Works Executive term ACWE what they do is they build the commitments profile which is where they see it progressing to the end of the year and what is committed and will be done our financial reporting doesn't build that in because it hasn't been spent to date and so that's a piece that we would like to expand on consolidating because when we report the information it's currently tracking at about 20 of actual spend but that doesn't take in the forward commitments that are delivered through a program or through grants etc. so it's probably a maturity of aligning the two aspects of reporting together little bit better to tell a more complete story to the end of the financial year as opposed to about a year to spend to date if that makes sense. Frank Wilkie 56:23.456
And that work would be helpful in giving an understanding of how much staffing levels are playing into the delivery of the program. So you've got the major employee benefits variances by branch on page four. You mentioned civil operations underspent by $469,000. Is that two staff members? I'm just wondering could we how is understaffing affecting the capital works program if at all? So Through the Chair I would be happy to answer the financial aspect of that Zach, or Zach 57:11.809
So in terms of, happy to take that on notice, it will be part of the further workforce planning that we're looking to do. So it's part of BR2 as well, investigate that vacancy statement in more detail as it relates to it, knowing that the current of Director Infrastructure Services isn't here at the moment. Yes. So it is a piece of work we need to take away to provide that detail. Yes. A lot of that can sometimes be attributed to actual timing savings, vacancy where you have someone resign and it takes a period of time. To actually replace the wrong. But I'm happy to take that on those and put it in a much more complete picture. We don't have that in the current. Just so we understand what it means. Frank Wilkie 57:46.717
Thank you. Brian Stockwell 57:45.217
So, while we're on that particular table, you've got. Margaret Gatt 58:05.067
Through the Chair Councillors I do have some more information around the progress of the around capital works program that's not necessarily financially related but I'm happy to I'll wait for any specific questions for that and I'll respond to that but that may how Frank Wilkie 58:20.832
Does that relate to what the discussion you just had this information you're happy Margaret Gatt 58:24.512
It does relate I'm just being mindful of yeah as Amelia Lorentson 58:30.132
Long as have I've got a few questions and maybe a follow-up and maybe something you can answer to where I think Mayor lookie was sort of heading. How do we measure efficiency and productivity across all the departments, again, relative to the employee costs? Rather than. So to me is, you know, I've got a whole bunch of questions in regards to I loved what you did, and thank you for including that part into the report, but whether we can have a little bit more details, I'd like to see how many employees under each department, how that compares to number of employees, say, over the last four years, maybe even five years, to understand whether we're getting efficiencies with increased numbers staff. So, again, throw that for consideration. Margaret Gatt 59:27.405
Thank you Councillor Lorentson, and Through the Chair. As we briefly mentioned, and as I have spoken about to you before, we do have the workforce capability plan that, yes, is behind acknowledging that. New manager P&C that's only been in the organisation about six weeks, that is the number one priority for that manager. And we'll be building a whole picture around how the organisation has moved, contracted, increased over the last couple of years so that we can get a better picture. To hopefully answer those questions that you're asking there. We wouldn't necessarily bring that whole piece of work into the monthly finance report, but it will form part of that and it will be part of a workshop that we'll hold with the Councillors around that. Appreciate it, thank you. Amelia Lorentson 01:00:25.430
My question, my first couple of questions relates to the high surplus. Going back to the report, net surplus of 18.4 million, which is tracking above the projected 6.2 million. My question is, this level of surplus intended or has it emerged unintentionally? Margaret Gatt 01:00:51.494
So Through the Chair, that's Councillor Lorentson and thank you for your question. That's a timing of capital grant revenue. So it is a timing thing and it looks very conflated. It's as simple as that. It's a timing, issue and when you ask the question is it intended? Sometimes these things are a little bit difficult to predict in terms of when we will actually receive that capital grant revenue versus the expenditure of it in the capital grants project and therefore when we spend obviously draws down on our cash so then it tells the community that we're spending the cash which is the rate revenue generated cash but also the capital grants revenue. Rates Amelia Lorentson 01:01:33.859
Is there any way and again as part of the financial reporting that we can have a bit of a breakdown in terms of the surplus so much grant that's not expended how much is the result of say deferred projects, conservative forecasting, under delivery of services like just a breakdown of that just so that anyone reading the report will understand it in a more complete context. Margaret Gatt 01:02:21.083
Through the Chair of infrastructure services has already committed to the executive and I'm fairly certain it's been mentioned through the Capital Works Executive as well that looking at a change in reporting so that we've got a better understanding of multi-year projects. The re-profiling of things so that they look more realistic as opposed to just a one-year view. So that is coming to Council in the short future, term Zach 01:02:41.686
And to that point Sarah, just in regards to the financial report, this is kind of a composition of various attachments to the report. Break down by our operating result next surface, the drivers, and then the attachment for it does allude to the variances we should investigate, but let me take that on notice of how we probably draw a link stronger so it's more readily understandable if that's the case. Amelia Lorentson 01:03:05.844
That's great, and this is for my information, and don't know whether it's shared amongst the Councillors, but it would be really, I think, worthwhile for a workshop to understand how surpluses, what is an acceptable level of surpluses, and I think questions that raised in the community, and now that we're sort of heading towards our budget deliberations, is that if we're recording strong surpluses, are rate increases still necessary? So a workshop that just allows us to understand why surpluses exist. And, you know, when surplus funds should be returned back to the community. Just a deep dive into that would be beneficial for me anyway. Margaret Gatt 01:03:50.909
Okay, Through the Chair, thank you, Councillor Lorentson. Part of the 26-27 year budget deliberations, we will be having a workshop on that. And I think, and I have mentioned to you before, that I've commissioned Queensland Treasury Corporation, who are our funders and bankers. Conduct external review of our surplus cash and debt levels. So that, excuse me, you have an independent view of that. Oh, I wasn't aware of that. Great news. Thank you. I thought I had mentioned it. No, no, that's great news. That's okay. Yes, yeah, that's coming very, between now and March. That will come, they'll present to you. Yes. Brian Stockwell 01:04:31.469
Other questions? Amelia Lorentson 01:04:33.169
In terms of rate arrears, so we're down to outstanding rates 7.3 million which is 62% of the base and our current collection strategies my understanding is to reach the 5% target. Are we on track? Achievable? Margaret Gatt 01:05:00.790
Through the Chair, I'll let Zach answer that question. Zach 01:05:03.930
So Through the Chair, to answer that question, 5 of the benchmark we're working through which is that industry-backed smart for best practice, nothing over time, we want to go below that. So I think you hear me appear with the same answer, which is there's a cyclical cycle for rates that we and following the July and January rates period we'll see a spike. So effectively this is the best month to convey where our nominal rates sit with December with the January rates notices actually currently. Being sent out at the moment. So the 6.2% that is quoted there is notionally higher than the 5% benchmark. In terms of how we're addressing that this was kind of the driving factor for looking to formalise our policy around rates collection and data regs. So we haven't had the five artificial threshold before. But following the January rates period we were able to look to formally engage around that. Rates, debt, charges, management, rates and charges, debt management and recovery policy. Look to decrease that over time. So the intent is as soon as reasonably possible we will be hitting those 5 thresholds as a guide but over time we'll actually look to seek to get it lower than that. Does that answer your question? Amelia Lorentson 01:06:16.586
So the answer is yes, not yet. Thank you, Zach. It does and ideally we'll be aiming at less than 5 you very much. Frank Wilkie 01:06:30.410
Yeah, just to go back to, you open the door before. Director Gatt about more information about the capital works program. If it has relevance to the discussion with the panel could you give us an indication of what it's about? Margaret Gatt 01:06:46.005
Yes, absolutely, Through the Chair. I have some notes please be because it's important that convey all this relevant information. Whilst what is reported to you here at the monthly finance report is that we're tracking around 20%, it should be noted that the average project progress is about 57 based on the December capital with 25% of those projects over 90 complete. It is common for financials to lag actual project progress and this can be attributed to lower costs upfront for planning and design with most costs being incurred towards the end of the project completion. So current forecast capital expenditure for this financial year is approximately $50 million. Significant project re-profiling and reasons provided by project staff include the following: Doonan-Noosa-Eumundi Road Landfill expansion of resource recovery area, carryover of $5 million to facilitate continued cost engineering exercises via the design phase. Progressive design review processes where utilities and finalisation of the design have delayed going to market. Sunshine Beach Noosa Aquatic Centre, 50 metre and 25 metre filtration system upgrade, carryover of a small $1.75 million to enable majority of the works to be undertaken in June /August of this calendar year to avoid the peak visitation period, which I'm sure you would understand that impacts our fee generating revenue unless we avoid that peak period. So also delivery of the program as I'm sure you can appreciate Councillors within the current financial year has been impacted by influence such as the enterprise agreement negotiations and the industrial action, staff turnover and vacancies and also requirements for additional community consultation and also requirements for additional cultural heritage consultation as well. Council staff are working hard to deliver great outcomes for the community and will prioritise value for money, quality, safety and community impacts through the delivery of the program. And the December capital works program provides a lot more detail around so I can just quickly explain some statistics that I've got here, but that are not contained within the monthly financial report. So $9 million expenditure today, which is 18% of the annual budget. There's 11.1 in commitments, so totalling 21 plus actuals. And there is a forecast that the full $50 million will be spent by the end of the financial year. Of the 117 projects within the capital works program, the average project progress is 57%, 25% are over 90 50% complete. Frank Wilkie 01:09:47.722
That's very relevant and gives some reassurance that projects are progressing, being delivered. Is it possible to have that sort of information also included in the financial, Margaret Gatt 01:09:59.122
In terms of percentage? Yes, Chair. We can make an addendum to the monthly financial report, but as Zach has mentioned before, we're working closely with the infrastructure team the design of that capital works program and how we're reporting on it to have a more consolidated and consistent report that is consistent with the capital works program. Executive report and also the monthly financial report. So we're working to bring that together. Zach 01:10:27.546
Just to expand on that, sorry. With the Capital Works Executive, there was a newly formed report. Informed I think there it was only put into practice about October, November last year. So we are working to get that in as soon as reasonably possible. Jessica Phillips 01:10:41.485
Question please. Thank you. So when we talk about asset register, after all that information, on our asset register? Is it when it's completed through CWE or comes through our financials completed? Margaret Gatt 01:10:58.463
Through the Chair. It doesn't go through to the Capital Works Executive as financially complete. There is reporting that goes through to the there's a whole lot of metrics that get reported there but it doesn't necessarily go down into specific details around this project is that physically completed versus financially complete. It doesn't go down to that detail. It would just report on completion most probably at the physically constructed completion. Jessica Phillips 01:11:29.099
And that's when it would go no, it's when financially complete. Just Any other questions, Councillors? Amelia Lorentson 01:11:40.267
Mentioned the industrial dispute, the enterprise bargaining agreements. When are we to expect a report to come to Council? I was expecting that now. Soon. That question to the CEO? Larry Sengstock 01:11:56.841
Yeah, sorry, we'll have to take that on notice and come back here with a date to do that. Thank you. These guys have been under the bus. I bet. We'll provide that as soon as we possibly can. Thank you. Brian Stockwell 01:12:10.761
Moved by Councillor Phillips, seconded by Councillor Wilkie. Phillips? Jessica Phillips 01:12:22.014
I'm going to keep this very brief. There's a, oh it's not in this room, but there's a, our spark values are somewhere. I'm not going to talk about the financial report, I'm culture in the organisation. And in the time that both of you, Director Gatt and Zach have been here, you actually walked the It is incredible to listen to you report here and be part of the workshops in the professionalism that you display. Think you set the standard of what I have actually been really proud to be part of. So thank you. Walk. SPEAKER_03 01:12:48.087
That's what I'm saying. Amelia Lorentson 01:12:53.247
Yeah, I'm going to raise the surface only because it sort of stood out a little bit and it has also been part of some conversation firstly I do want to acknowledge and thank our finance team. I think you guys do a really great job. So, in terms of the net surplus, I think probably my only, the thing I sort of really want to raise is that in terms of surplus that translates into real benefits for our community and that we're using resources efficiently across staff and material. And in terms of continual improvement, you know, we made a commitment here as a Council striving for excellence and to keep, you know, when we throw questions at you it's by no means criticism, it's about challenging and getting the best out of this organisation. You know, every report continually gets better so I just really want to thank you for that and helping us understand these reports. Thank you Brian Stockwell 01:14:07.667
That's unanimous. That to close the meeting. Related Noosa Council Meetings
← Browse all Noosa Shire Council meeting transcripts
