Meeting papers

GENERAL COMMITTEE MEETING                                                          19 JANUARY 2026


(*Where one of the above officers is not available, or not suitable due to probity, a substitute officer
is sought to comprise the PCAWT.)

Once convened the PCAWT’s role is to undertake a review of the procurement process and
evaluation to ensure that the process was carried out in accordance with Council’s policies and
guidelines. The review may include, but is not limited to, the following:

   •   Reviewing the evaluation, including scoring, that has been submitted by the evaluation panel;
   •   Reviewing supplier responses to the invitation to tender/quotation;
   •   Consider consistency on evaluation, to other procurement outcomes and policy alignment;
   •   Clarifying any aspects of the procurement/evaluation process, and proposed award/contract,
       with the evaluation panel chair and/or Procurement Advisor.

If the PCAWT is satisfied with the procurement process and the subsequent recommendation for
award, a recommendation (report) will be made to the CEO for consideration/award.


   4. Reporting Requirements
In accordance with Chapter 6, Part 4, Local Government Regulation 2012, all contractual
arrangements worth $200,000 or more (exclusive of GST) are published via Council’s website, after
award.

To provide additional disclosure, as per policy, the Director Corporate Services will also report
PCAWT reviewed - CEO awarded contracts to Council on a bi-annual basis.


Link to Corporate Plan
Theme No. 5 – Excellence
This theme focuses on customer experience, financial sustainability, innovation and technology,
levels of service, governance, our employees and volunteers, funding streams and asset
management practices.




Previous Council Consideration
11.2.4. PROCUREMENT AND CONTRACTS ASSESSMENT WORKING TEAM - CONTRACT
AWARDS UNDER CEO DELEGATION
That Council note the report by the Director Corporate Services to the Services and Organisation
Committee Meeting dated 8 July 2025 for contracts awarded under CEO Delegation, via the
Procurement Assessment Working Team for the period 1 January 2025 to 30 June 2025.




Finance
Funding of these procurement activities occurs within adopted budgets. Where any procurement
requires additional funding, this is generally addressed through budget review.




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