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AGENDA
General Committee
Meeting
Monday, 8 February 2016
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Bob Abbot, Sandy Bolton,
Joe Jurisevic, Frank Pardon, Noel Playford, Tony Wellington
“Engagement with our community to protect and enhance our lifestyle”
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Full text of sections 2 to 38 (of 47)
Section 2
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
ITEMS REFERRED FROM INFRASTRUCTURE & SERVICES COMMITTEE -
ITEMS REFERRED FROM PLANNING & ORGANISATION COMMITTEE -
REPORTS DIRECT TO GENERAL COMMITTEE 3
1 COMMUNITY GRANTS POLICY 2016/17 3
2 JANUARY 2016 YEAR TO DATE (YTD) COUNCIL FINANCIAL PERFORMANCE 16
3 DECEMBER QUARTER BUDGET REVIEW 23
CLOSED SESSION -
Page 2 of 47
Section 3
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
REPORTS DIRECT TO GENERAL COMMITTEE
1 COMMUNITY GRANTS POLICY 2016/17
DOCUMENT INFORM AT ION
Author Community Development Coordinator, Alison Hamblin
Community Services Department
Index ECM/Subject/Community Grants
Attachments 1. Community Grants Policy
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Coordinator to the General
Committee Meeting dated 8 February 2016 and
A. Adopt the updated Community Grants Policy provided at Attachment 1 to the report;
B. Allocate unspent water and sewerage funds from 2015/2016 to pay outstanding water bills
from previous years and implement recommendations from recent hydrology reports
undertaken for eligible not for profit community organisations; and
C. Repeal the current Festive Season Event Grants Policy.
REPORT
Council’s power to issue grants is governed by the Local Government Act 2009 and the Local
Government Regulation 2012. The Community Grants Policy ensures alignment with this
legislation.
In the last quarter of 2015 Council officers undertook a strategic review of the administration of
Noosa Council’s Community Grants program. The objective was to improve the efficiency,
effectiveness, accountability and transparency of the Community Grants program.
The review found that generally the grants program was well received and is a strategic
investment tool assisting the community to meet and respond to Council’s priorities and vision.
The review supported the current strategies of providing funding on a needs basis and Council
officers working to encourage and assist community organisations to identify external funding
where available, rather than simply relying on Council funding.
It identified some administrative issues and lack of clarity regarding the eligibility for Operational
Grant funding and explored options with regard to supporting Community Organisations through
the provision of water rebates and Council covering various types of insurance through its own
policies.
Updated Community Grants Policy
As a result of the 2015 Community Grants review the following changes are proposed to the
current Community Grants Policy:
Page 3 of 47
Section 4
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Operational Grants – It is proposed that these grants be discontinued.
Community Alliance Grants – This is a new category of funding which will:
o provide financial support for up to 3 years to not-for-profit incorporated community
organisations whose services provide significant benefit to the Noosa community
(beyond their membership);
o demonstrate value for money; and
o closely align with Council’s strategic goals and identified key initiatives.
For the 2016/17 financial year, expressions of interest for this program will be called from
organisations who offer services in any one of the following areas:
o arts and cultural development;
o community development;
o community safety;
o environment;
o heritage.
Water Rebates – This formalises Council’s commitment to fund Unitywater’s fixed water
and sewerage access charges for eligible, not for profit organisations in the Shire. In
addition it will also fund the cost of water consumption for these groups up to a maximum of
$1,000 per annum.
Building Insurance – This is a new category of support whereby Council covers the cost
of building insurance for eligible Community Organisations who have facilities on Council
controlled land. The insurance for these buildings will be incorporated into Council’s Local
Government Mutual Asset Scheme Industrial Special Risks coverage. The cover will only
be provided on the terms offered by the LGM to Queensland Councils and is not negotiable
for individual groups.
The portion of Council’s annual LGM Assets cover attributable to the participating
community organisations will be appropriately identified for internal costing purposes.
Given the significant number and value of Council’s assets already covered by the LGM
Assets Scheme, adding the participating community groups to the scheme will provide
them with suitable coverage at reasonable rate. This will ensure that the relevant assets
are appropriately covered by a reputable insurance scheme and the costs to Council for
arranging this coverage will be reduced. The LGM Assets Scheme has been established
for the purpose of benefiting its Local Government members, which provides a level of
assurance that the cost of coverage is appropriate. This Policy will enable eligible
community organisations to benefit from that advantage.
The Community Project Grants, Regional Arts Development Fund (RADF) and Three
Year Maintenance Grants are retained.
The revised policy has been expanded to include the Festive Season Grants with slightly
revised eligibility criteria such that no commercial businesses can apply. This change
requires the previously adopted Festive Season policy to be repealed.
Implementation
Community Grant Guidelines, including the operational requirements for the application and
distribution of community grants, to ensure compliance with the adopted Policy and relevant
legislative requirements, will be developed by Council staff prior to the next Community Grant
round being advertised.
Page 4 of 47
Section 5
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
The 2016/17 Community Grants Programs will be advertised and applications called for as
follows.
Grant Round Open date Close date
Projects Round One 22 February 2016 8 April 2016
Projects Round Two 15 August 2016 30 September 2016
RADF Round One 22 February 2016 8 April 2016
RADF Round Two 15 August 2016 30 September 2016
Festive Season 22 February 2016 8 April 2016
Community Alliance 22 February 2016 8 April 2016
As Water Rebate and Building Insurance Cover are non-competitive, Council Officers will contact
eligible organisations directly and put in place the necessary arrangements to implement these
programs.
Three Year Maintenance Grants still have a further two years to run.
Previous Council Consideration
Ordinary Meeting Minutes 15 January 2015, Item 16, Page 5
That Council note the report by the Community Development Coordinator to the General
Committee Meeting dated 12 January 2015 and:
A. Repeal the existing Community Grants Policy and adopt the revised Community Grants
Policy (Attachment 1) amended by including Chambers of Commerce with Service Clubs
as eligible for Community Project grants;
B. Repeal the existing Community Grants Framework and Criteria and adopt the revised
Community Grants Framework and Criteria (Attachment 2); and
C. Delegate to the Chief Executive Officer the development of a Festive Season Strategy.
Ordinary Meeting Minutes 7 May 2015, Item 2, Page 11
That Council note the report by the Community Engagement Manager to the Planning &
Organisation Committee Meeting dated 28 April 2015 and:
A. Repeal the Festive Season Strategy and Minor Grants Program Policy that transferred to
Noosa Council from the Sunshine Coast Regional Council under the Local Government
(De-amalgamation Implementation) Regulation 2013; and
B. Adopt the Noosa Council Festive Season Event Grants Policy (provided at Attachment 1 to
the report) with the following amendments:
Eligible Festive Season Events, page 2, dot point 3:
New Year’s Eve events open to the public.
Ineligible Expenses, page 3, dot point 4:
Fireworks other than New Year’s Eve events and Balloons.
Finance & Risk
The allocation of funding for the 2016/17 community grants program will be determined as part of
the budget process. This will included the cost of the water rebates and building insurance cover
as they forms part of Council’s support to community organisations.
Eligibility criteria for organisations applying for grants and rebates are detailed in the Community
Grants Policy.
Page 5 of 47
Section 6
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
This report has been developed in consultation with relevant internal stakeholders across various
departments and branches of Noosa Council, including:
Environmental Services
Economic Development
Executive Office
Community Services
Property and Facilities
Financial Services
Departments/Sections Consulted:
x Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
x Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
x Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 6 of 47
Section 7
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Attachment 1
Council Policy
COMMUNITY GRANTS
Corporate Plan Reference:
Endorsed by Council:
Policy Author: Community Development Coordinator, Community
Services
POLICY BACKGROUND
This Policy is to guide the administration of Council’s Community Grants Program so that the
grants:
Assist Council to achieve its strategic goals and identified key initiatives; and
Align with the intent of the Local Government Act 2009 and the Local Government
Regulation 2012, which state that (community) grants will be used for a purpose that is in
the public interest.
This Policy is to be read in conjunction with any supporting guidelines for specific funding
programs.
This Policy does not apply to sponsorship, donations, advertising, naming rights and service level
agreements.
POLICY OUTCOMES
The outcomes of this policy include:
Providing community organisations and individuals* with financial support to meet identified
community needs;
Building community skills and resilience;
Developing and maintaining sustainable community infrastructure;
Providing opportunities for community organisations to leverage Council’s financial
assistance to obtain funding from other sources; and
Providing opportunities for community organisations to deliver on Councils strategic goals
and identified key initiatives (e.g. Noosa Corporate Plan, Noosa Social Strategy).
WHO CAN APPLY
Not for profit incorporated community organisations can apply for a Community Grant provided
they meet the following criteria:
The project, event or program for which they are applying, benefits the residents of the
Noosa Shire community;
The application meets the specific eligibility criteria of the funding programs as set out in
this Policy and the supporting Grant Guidelines;
Page 7 of 47
Section 8
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
The organisation:
o Is a legal not for profit entity;
o Complies with all incorporation requirements of the State and Commonwealth as at
the closing date for the grant program;
o Has appropriate insurances and adheres to sound Workplace Health and Safety
practices;
o Has no debt to Council, or has entered into scheduled payment arrangements with
Council that is being adhered to; and
o Has met acquittal conditions for any previous Council grants
If a community group is not incorporated and wishes to apply for a Grant, the group is able to do
so provided that the application is auspiced and administered by an incorporated not-for-profit
community organisation that is willing and able to accept legal and financial responsibility for the
grant.
Service Clubs are eligible for water rebates and building insurance cover and may apply for
Community Project and Festive Season Grants only.
Chambers of Commerce may apply for Community Project and Festive Season Grants only.
Not for profit community organisations with a liquor-licenced supporters/associated club that
commercially trade seven days a week may apply for Festive Season Grants only.
*Individuals may apply for Regional Arts Development Fund (RADF) only.
WHO CANNOT APPLY
Commercial businesses and enterprises
Government agencies or Departments of local, state or federal government
Educational institutions
Parents and Friends Associations, or Parents & Citizens Associations
Medical organisations or Primary Health Care Providers
Political organisations
Kindergartens and Pre-school centres
Religious organisations where the application is for a project that relate specifically to the
organisation’s core business.
ELIGIBLE PROJECTS, EVENTS OR PROGRAMS
To be eligible to apply for funding, community grant applications must adhere to the terms and
conditions set out in this Policy as well as the supporting Grant Guidelines for that specific
funding program.
COMMUNITY GRANT PROGRAMS
Council’s Community Grants will encompass the following seven funding programs.
1. Community Project Grants
Applications for Community Project Grants will be accepted twice yearly and successful
applications will be decided in a competitive assessment process based on:
Demonstrated need for the project;
Value for money,
Alignment with Council’s strategic goals and identified key initiatives;
The quality of the proposed project; and
The amount of funding allocated in Council’s annual budget for Community Grants.
Page 8 of 47
Section 9
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Council may determine priority funding areas on a year to year basis and these priorities will be
identified in the Community Project Grant Guidelines.
Community Projects may include, but are not restricted to:
Community based festivals or events that bring residents together, including cultural,
sports or community festivals. (Such events may require a Temporary Event Permit from
Noosa Council);
One off projects or programs that respond to a specific opportunity or need within the
Community. These programs may enhance the skills of participants or be pilot projects with
a community focus;
Building works or infrastructure projects that include new or replacement infrastructure,
or the maintenance of existing infrastructure. This may include lighting, shade sails, storage
facilities, fit-outs etc. (Works may require approvals such as, building approval and property
owner's consent).
Projects that are ineligible for funding are detailed in the Community Project Guidelines.
2. Regional Arts Development Fund.
The Regional Arts Development Fund (RADF) is a partnership between the Queensland
Government and Noosa Council to support local arts and culture in regional Queensland.
RADF investment supports local artists and communities to participate in locally determined arts
and cultural priorities, activities and opportunities. Projects receiving a RADF grant will need to
demonstrate how they have met the RADF Key Performance Outcomes (KPOs).
Applications for RADF will be accepted twice yearly and successful applications will be decided
in a competitive assessment process. Council may determine priority funding areas on a year to
year basis and these priorities will be identified in the RADF Guidelines.
Council will require a contribution to the project from the applicant or a third party.
3. Festive Season Event Grants
Festive Season Event Grants will provide financial assistance for up to three years to not for
profit incorporated community organisations for events that are free to the public and occur
between late November and January each year. Events that can be funded through this program
include Christmas Carols, Concerts, Parades, New Year’s celebrations, and Australia Day
activities within the Noosa Council area.
Council Festive Season Event Grants will contribute to costs associated with:
Expenses related to hire of equipment, temporary structures, professional services and
promotion and advertising of the event; and / or
Traffic management plans including traffic control services.
Funding will be capped and Council will require a contribution to the event from the event
organiser or a third party.
4. Three Year Community Alliance Agreement
This funding will provide financial support for up to three years to not-for-profit incorporated
community organisations whose services provide significant benefit to the Noosa community
(beyond their membership); demonstrate value for money; and closely align with Council’s
strategic goals and identified key initiatives.
Page 9 of 47
Section 10
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Council will initially call for expressions of interest for this grants program from organisations who
offer services in one of the following areas:
Arts and cultural development
Community development
Community safety
Environment
Heritage.
Successful applicants will need to:
demonstrate their need for funding
provide an achievable operational or business plan for the duration of the agreement
Council will establish a formula and a funding cap setting the maximum allowable amount for
individual Three-Year Community Alliance Agreements as part of its annual budget process.
Recipients will be required to provide an annual acquittal (including audited financial statements)
and a progress report demonstrating delivery of agreed outcomes.
The renewal of agreements will be negotiated six months prior to their expiry, following an
invitation to continue with the program being provided by Council.
As part of its annual budget process Council will consider whether or not to invite additional
organisations to be considered for funding under this program.
Recipients of Three-Year Community Alliance Agreements are ineligible for Three Year
Maintenance Agreements.
5. Three-Year Maintenance Agreements
This funding will provide financial support up to three years to eligible not-for-profit incorporated
community organisations that maintain Council and community infrastructure. There are two
categories:
Maintenance and management of community halls or centres. Eligible community
organisations may receive part funding for on-going operational and/or maintenance
purposes of Council infrastructure only where that infrastructure is publicly accessible.
Sports field maintenance. Eligible sporting organisations may receive part funding for on-
going maintenance of sporting fields. The organisations must have primary responsibility
for fields that are open to the public when not being used by those organisations.
Three-Year Maintenance Agreements operate by invitation-only rather than through a
competitive process.
Recipients will be required to provide an annual acquittal and a progress report demonstrating
delivery of agreed outcomes.
The renewal of agreements will be negotiated six months prior to their expiry, following an
invitation to continue with the program being provided by Council.
Council will establish a formula and a funding cap setting the maximum allowable amount for
individual Three-Year Maintenance Agreements as part of its annual budget process.
Recipients of Three-Year Maintenance Agreements are ineligible for Three Year Community
Alliance Agreements.
Page 10 of 47
Section 11
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
6. Water Rebates
Council will fund Unitywater fixed water and sewerage access charges for all eligible not for profit
organisations as defined in this Policy.
The maximum annual funding for each organisation will be limited to the minimum water and
sewerage access charges (based up to and including 25mm meters) for each land parcel unless
there is a legal requirement or hydrology report that requires the organisation to have a larger
water meter or additional meters.
In addition Council will fund the annual water consumption charges of all eligible not for profit
organisations up to a maximum of $1,000 per annum. Organisations with consumption charges
over $250 per annum will be required to have a Council approved water management plan in
place.
The cost of the water rebate will be identified and funded through the Community Grants
Program as it forms part of Council’s support to community organisations.
7. Building Insurance Cover
Council will cover the cost of building insurance for eligible not for profit community organisations
(as defined in this policy) with facilities built on Council owned or controlled land.
The insurance provided by Council will be incorporated into Council’s Local Government Mutual
(LGM) Asset Scheme Industrial Special Risks coverage. The cover will only be provided on the
terms offered by the LGM to Noosa Council and is not negotiable for individual groups.
The cost of this insurance will be identified and funded through the Community Grants Program
as it forms part of Councils support to community organisations.
Council may require community groups covered by this scheme to meet excess charges in the
event of any claim.
APPLICATION PROCESS
Community Project, Festive Season Event and RADF grant applications must be submitted by
the advertised closing date and time. Applications received after the closing date and time will
not be accepted.
Applications for Community Project, Festive Season Event and RADF grants must be submitted
on a current Grant Application Form made available by Noosa Council. Applicants must have
spoken with a Council Officer prior to submitting the grant.
There will be an initial call for expressions of interest for the Community Alliance program
following which Council will determine which organisations will be funded through this program.
Thereafter individual applications will be decided annually as part of the budget process on a
case by case basis.
Three-Year Maintenance Agreements operate by invitation-only rather than through a
competitive process.
Water Rebates and Building Insurance Cover will be arranged for eligible recipients and these
organisations will not be required to complete an application form.
Page 11 of 47
Section 12
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
OUT OF ROUND FUNDING
In exceptional circumstances, or cases of significant hardship, Council may consider special one
off funding upon presentation of a business case.
CONDITIONS OF FUNDING
All successful applicants will be required to enter into a funding agreement with Council and
acquit funds within the allocated timeframes. The timeframes and acquittal requirements are
outlined in the supporting Grant Guidelines for the specific funding program.
As a condition of funding, successful applicants will be required to actively and publicly
acknowledge Council’s support.
The level of acknowledgement will be determined by the amount funded and will be outlined in
the funding agreement.
COUNCIL’S ROLES AND RESPONSIBILITIES
Council will publicise the availability of its grants programs widely and in such a way as to
promote public confidence in the process.
In assessing the grants, Council will:
Ensure public monies are allocated in a fair and equitable way;
Ensure best possible value for money;
Check each application against eligibility criteria and particular assessment criteria, as set
out in the appropriate Grant Guidelines; and
Seek recommendations from an expert panel that can comprise Council officers,
Councillors and/or community representatives.
Council will determine the total allocation of funds to the community grants program through its
annual budgetary processes.
The number and types of grants approved by Council will depend on the demand for funding, the
available program budget and corporate priorities. In some instances, part funding may be
offered.
Funding priorities for individual grant programs will be regularly reviewed to ensure their
relevance and they continue to meet Council objectives.
Council officers are available to provide advice to community organisations and help develop
Council grant applications. They will also assist organisations to identify additional and alternative
sources of funding relevant to their project or event.
Council officers and Councillors are responsible for recognising and declaring any actual or
potential conflicts of interest. This may include, but is not limited to, personal connections with the
applicant. Anyone having a determined conflict of interest should not debate or be involved in any
discussions on any matter relating to that application.
Page 12 of 47
Section 13
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Council officers are required to adhere to this policy when supporting, facilitating, or delivering
grants-related activities. It is the responsibility of Council officers to ensure that grants and
funding provided from public monies are:
Administered transparently and accountably;
Align with Council’s objectives, goals and priorities;
Effectively advertised and promoted to the community so that all potential applicants have
equal opportunity to apply for funds; and
Monitored for compliance against set performance measures.
Final decisions in the Community Grants Program are made by the Council, CEO or delegate.
RELEVANT DOCUMENTS
Noosa Council Corporate Plan
Noosa Social Strategy.
RELEVANT LEGISLATION
Queensland Government
Local Government Regulation (2012)
Local Government Act (2009)
Statutory Bodies Financial Arrangements Act (1982).
DEFINITIONS
Acquittal
This is the process by which a recipient demonstrates in writing to the funding body that it has
expended the funds in accordance with the terms and conditions of the funding agreement on
completion of the activity or project.
The acquittal process, when conducted correctly, demonstrates that these monies were being
used efficiently, effectively or that the community is getting value for money for services.
Auspice
Auspice means that an organisation takes responsibility for ensuring the funds are used as
specified in the grant allocation. An auspicing organisation will be responsible for:
Sign off on the funding agreement;
The receipt, banking and administration of all monies;
Project monitoring and completion;
Ensuring the applicant acquits the funding on time; and
Sign off on the acquittal form.
Business
For the purpose of this policy, business is defined as an organisation or enterprising entity
engaged in commercial, industrial or professional activities for profit.
Community
For the purpose of this policy, community refers to a group of people living within the Noosa
Shire local government boundaries.
Conflict of Interest
A conflict of interest is a conflict between an officer’s or councillor’s personal interests (including
personal interests arising from their relationships or club memberships, for example); and the
public interest that might lead to a decision that is contrary to the public interest.
Page 13 of 47
Section 14
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Donations
Donations are defined as a voluntary gift of product, service or cash without expectation of return.
Funding Agreement
A legal agreement entered into by the successful applicant and Council noting the obligations of
both parties.
Grant
Funds provided to a recipient through a formal program for a specified purpose, directed at
achieving goals and objectives consistent with Council policy, where the recipient is selected on
merit against a set of criteria. Funding is subject to entering a written agreement with Council
that outlines accountability requirements.
Grant Guidelines
The grant guidelines will include:
Aim of the grant
Criteria
Assessment information
How to apply
How to acquit
Terms and Conditions
Glossary.
Individuals
Individuals are classified as a singular person or couple, as distinguished from a group, who
carry on activities for a community purpose and benefit.
Incorporated Organisations
For the purposes of this Policy the term Incorporated Organisations means:
Incorporated Associations (incorporated under state legislation, commonly have
‘Association’ or ‘Incorporated’ or ‘Inc.’ in their legal name);
Incorporated Cooperatives (also incorporated under state legislation, commonly have
‘Cooperative’ in their legal name);
Companies (incorporated under the Corporations Act 2001 – may be proprietary company
(limited by shares or by guarantee) or public companies); and
Aboriginal Corporations (incorporated under the Corporations (Aboriginal and Torres Strait
Islander) Act 2006)
Naming Rights
The right to name property, either tangible property or an event, usually granted in exchange for
financial consideration.
Not for profit community organisation
A community organisation that operates as an incorporated organisation (as defined above)with
a primary purpose of providing services to the community and is not carried on for the direct or
indirect profit or gain of its members, both in its operations and winding up.
Public Interest
For the purpose of this policy, public interest refers to ‘the welfare of the general public in
contrast to the interest of an individual or group’.
Page 14 of 47
Section 15
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Service Level Agreements
Service Level Agreements are a formally negotiated agreement between Council and an
organisation, individual or community group which details the nature, quality and scope of a
service to be provided. The purpose of a service level agreement is to formalise the services of a
provider and outline the responsibilities of both Council and the provider in the provision of a
defined service.
Sponsorship
Sponsorship is a contractual business arrangement under which a sponsor, for a specified term,
provides a contribution in cash and/ or in kind (“contra”) in return for specified commercial
benefits.
Transparency
Transparency refers to the openness with which the administration of funds and obligations
between entities are discharged.
Version control:
Version Reason/ Trigger Change Endorsed/ Reviewed by Date
(Y/N)
1.0 New Policy N Noosa Council 3 April 2014
2.0 Policy review after 2 grant Y Noosa Council 15 January
rounds 2015
3.0 Policy review after completion Y Noosa Council 11 February
of 2015/16 grant rounds 2016
Page 15 of 47
Section 16
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
2 JANUARY 2016 YEAR TO DATE (YTD) COUNCIL FINANCIAL PERFORMANCE
OCUMENT INFORM AT ION
Author Manager Financial Services, Wayne Jensen
Corporate Services Department
Index ECM / Subject / 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Comprehensive Income
2. Statement of Financial Position
EXECUTIVE SUMMARY
Year to date financial performance to 31 January 2016 is generally in accordance with budget
forecasts. Budgets have been reviewed utilising the December YTD revenue and expenditure
actuals to determine whether budget forecasts require change, and to also incorporate recent
Council decisions that impact on the budget, with proposed changes included in a separate
report to this meeting. Note that the proposed December Quarter adjustments will not be
reflected in the budget reports until they have been adopted by Council.
YTD Financial Performance Summary to 31 January 2016
Current YTD Actual Variance Variance Status
YTD $m $m YTD
Budget %
$m
Recurrent Revenue $78.1 $79.7 $1.6 2.1% On track
Recurrent Expense $49.6 $46.8 $2.8 5.6% On track
Net Capital Revenue $2.3 $4.1 $1.8 178% On track
Capital Expenditure $13.1 $13.2 $0.1 0.7% On track
Financial statements including Statement of Comprehensive Income and Statement of Financial
Position are included as attachments for information of Council.
Figure 1: Actual Performance Compared to YTD Budget
$90
$80
$70
$60
$50
$40
$30
$20
$10
$-
YTD Budget ($m) YTD Actual ($m)
Operating Revenue Operating Expenditure
Page 16 of 47
Section 17
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 8 February 2016 providing the January YTD financial performance report for the
2015/16 financial year.
REPORT
Recurrent Revenue (YTD Benchmark 58%)
Council has received 91% ($79.7 million) of its recurrent revenue budget of $87.5 million as at
the end of January 2016. Based on current projects Council will achieve its budgeted revenue
targets. Commentary on each recurrent revenue type is provided below:
Rates and Levies – $61.4m (102%) of the annual budget of $60.5m has been recorded
following the January issue of rate notices. Whilst general rate revenue is slightly below
forecast levels, waste collection charges received are above budget. The impact of
discounts to be applied to general rate revenue in February will reduce the total rate
revenue collected by approximately $800k.
Fees and Charges – Fees and charges earned ($4.9m) totals 84% of the full year forecast.
Favourable variances exist for cemetery operations, parking, and development related
fees, with adjustments proposed as part of the December quarter budget review.
Interest Received – Currently 4.2% above forecast levels due to higher cash balances than
originally estimated. No adjustments to the year-end forecast have been proposed at this
stage, but will be monitored for possible amendment at the March quarter budget review.
Dividend and Tax – Dividends and the payment of tax equivalent from Unitywater are in
line with budget forecasts.
Other Revenue – areas including waste fees are marginally above budget predictions, with
sale of recyclable materials (particularly scrap metal) currently below forecasts. All
variances will continue to be monitored to determine whether adjustments should be made
as part of the next budget review.
Grants and Subsidies – Overall receipts for operational grants are generally in accordance
with adjustments to the revised budget forecast proposed to account for variances due to
additional funding received not previously recognised.
Figure 2: Recurrent Revenue Position by Type (Excluding Rates)
$7.0
$6.0
YTD Budget ($m)
$5.0 YTD Actual ($m)
$4.0
$3.0
$2.0
$1.0
$0.0
Other
Fees
Grants
Dividend
Tax
Interest
Page 17 of 47
Section 18
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Recurrent Expenditure (YTD Benchmark 58%)
Operating expenditure is currently 54% of the full year budget forecast. Based on current
expenditure patterns Council will keep its expenditure for the full year within budget. Areas with
current YTD material variances will continue to be monitored to ensure that timing variances are
minimised, and for possible adjustments to be made in the March quarter budget review
(although some items have been addressed as part of the December quarter budget review).
Further commentary appears below.
Employee Costs – Actuals of $15.7m against the YTD budget of $16.3m and equates to
46% of the full year budget. YTD variances can be attributed in part to the capitalisation of
Civil Operations staff salaries (where capital works are being performed in house) as well
as higher rates of capitalisation of planning and design staff costs than budgeted, training
costs underspent compared to YTD budget, and positive YTD variances for the aquatic
centre and Noosa community Support.
Materials and Services – 50% of the full year budget ($19.8m) has been expended
compared to the YTD budget of $22.0m. Variances generally relate to under expenditure in
contract services, maintenance and special levies. As with employee costs, all variances
are subject to ongoing scrutiny.
Finance Costs – generally in accordance with budget.
Depreciation expenses are currently running in accordance with budget forecasts.
Other Expenses – generally in accordance with budget.
Figure 3: Recurrent Expenditure Position by Type
$25
$20 YTD Budget ($m)
YTD Actual ($m)
$15
$10
$5
$0
Materials
Finance Costs
Depreciation
Employees
Other
Capital Revenue
YTD revenue received includes $2.2 million of developer cash contributions (full year budget $1.6
million), together with $1.9 million received for transport infrastructure capital grant funding.
Adjustments were proposed following the December quarter budget review to account for Council
receiving additional grant funding towards capital works and the higher than anticipated
contributions received from developers.
Page 18 of 47
Section 19
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Capital Works Program
Actual capital expenditure (excluding commitments) is $13.2 million against the current full-year
budget of $32.4 million. It is noted that the program is proposed to increase to $35.6m following
the December quarter budget review, with the most significant variation relating to the $2.8m
purchase of environmental land at Lake Cooroibah (as per Council resolution in November
2015). Committed expenditure totals a further $10.5 million bringing the total of actual and
committed funds to $23.7 million (67.2% of the total program once adjusted to account for the
land purchase). Detailed discussion of progress in the delivery of the capital works program is
provided quarterly to the Infrastructure and Services Committee.
Cash Management and Investment Performance
Council funds are invested in accordance with the adopted Investment Policy. Total cash on
hand as at 31 January 2016 was $59.7 million. The cash balance includes constrained funding
carried forward for capital projects still under construction, plus unspent funds from special rates
and levies.
Council’s investment portfolio is balanced across a number of agencies, as shown in the graph
on the left. The graph on the right shows the current risk profile using industry credit ratings.
Bendigo
7%
A2
A1 7%
Suncorp 13%
Westpac A1+
13% QTC
0% (QTC)
46%
NAB 46%
13%
A1+
(Other)
CBA 34%
21%
The actual interest revenue for the month was $133,461 with a weighted average yield of 2.73%
against the industry benchmark (Bloomberg AusBond Bank Bill Index) of 2.35%.
Previous Council Consideration
Nil
Finance & Risk
Monthly financial performance is monitored across all operational areas to ensure Council’s
forecast operating result is achieved.
Page 19 of 47
Section 20
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Departments/Sections Consulted:
x Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
x Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 20 of 47
Section 21
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Attachment 1
Page 21 of 47
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Attachment 1
Noosa Council
Statement of Comprehensive Income
For the Year Ended 30 June 2016
As at 31-Jan-2016
Current Current
Budget Budget Actual Percentage
2016 YTD YTD Annual Budget
$ $ $ %
Revenue
Recurrent Revenue
Rates, levies and charges 60,463,174 61,128,174 61,445,318 102%
Fees and charges 4,738,448 3,582,617 3,977,424 84%
Dividend income 1,925,140 962,570 962,612 50%
Interest received 4,568,059 2,470,965 2,576,164 56%
Tax equivalents 1,088,812 583,278 646,472 59%
Sale of Goods and Major Services 7,408,961 4,560,698 4,730,147 64%
Sale of Contract & Recoverable Works 15,364 8,962 (8,358) -54%
Rental & Lease Income 1,173,953 688,304 749,201 64%
Other income 709,908 431,150 632,738 89%
Grants, subsidies, contributions and donations 5,483,370 3,669,617 3,992,777 73%
87,575,189 78,086,336 79,704,493 91%
Expenses
Recurrent Expenses
Employee benefits 27,646,928 16,337,131 15,728,151 57%
Materials and services 39,401,146 21,988,897 19,796,258 50%
Finance costs 2,686,315 1,552,434 1,549,491 58%
Depreciation and amortisation 16,630,163 9,700,928 9,710,124 58%
Other expenses 105,993 51,900 56,513 53%
86,470,545 49,631,290 46,840,537 54%
Operating Result 1,104,644 28,455,046 32,863,955
Capital Revenue
Capital contributions and donations 1,606,029 1,287,043 2,217,633 138%
Grants, subsidies, contributions and donations 2,791,696 1,035,516 1,973,404 ™1%
Other capital revenue - - -
Total Capital Revenue 4,397,725 2,322,559 4,191,037
Page 21 of 47Section 22
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Attachment 2
Page 22 of 47
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Attachment 2
Current Assets
Cash and cash equivalents 36,759,172 56,660,234 50,891,174
Trade and other receivables 8,072,958 34,542,546 5,794,388
Inventories 104,038 205,271 104,038
Other current assets 657,006 1,344,443 3,097,262
45,593,174 92,752,494 59,886,862
Non Current Assets held for sale - - -
Total Current Assets 45,593,174 92,752,494 59,886,862
Non Current Assets
Trade and other receivables 49,217,517 49,217,517 49,217,517
Other non current Assets - - -
Investments 60,978,225 60,978,425 60,978,225
Investment property 3,831,234 3,831,234 3,831,234
Property, plant and equipment 924,908,040 890,393,327 887,078,579
Intangible assets 2,873,146 2,595,779 2,701,457
Total Non Current Assets 1,041,808,162 1,007,016,282 1,003,807,012
Total Assets 1,087,401,336 1,099,768,776 1,063,693,873
Current Liabilities
Trade and other payables 4,316,797 10,435,566 8,100,894
Borrowings 2,854,619 1,540,381 2,633,065
Provisions 5,013,310 8,782,069 4,114,390
Other 380,497 (5,730,093) 1,082,497
Total Current Liabilities 12,565,223 15,027,923 15,930,845
Non Current Liabilities
Trade and other payables - - -
Borrowings 35,247,498 36,747,480 36,747,480
Provisions 8,210,644 8,194,924 8,194,924
Total Non Current Liabilities 43,458,142 44,942,404 44,942,404
Total Liabilities 56,023,365 59,970,327 60,873,249
Net Community Assets 1,031,377,971 1,039,798,448 1,002,820,624
Community Equity
Asset Revaluation Surplus 36,519,656 14,334,106 14,334,106
Retained Surplus / (Defeciency) - - -
Shire Capital 994,858,315 988,486,518 973,851,849
Current Year Net Earnings - 36,977,824 14,634,670
Total Community Equity 1,031,377,971 1,039,798,448 1,002,820,625
Page 22 of 47Section 23
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
3 DECEMBER QUARTER BUDGET REVIEW
OCUMENT INFORM AT ION
Author Manager Financial Services, Wayne Jensen
Corporate Services Department
Index ECM/Subject/ 7.09 – 2015/2016 Budget
Attachments 1. Proposed Budget Adjustments – operating and capital
2. Revised Budget Financial Statements
EXECUTIVE SUMMARY
The Local Government Act 2009 and Local Government Regulation 2012 require Council to
undertake regular reviews of the adopted budget to ensure it remains reflective of planned
activities to be funded through the budget period. Consequently, a review of all activities has
been undertaken using income and expenditure figures as at the end of December 2015.
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 8 February 2016 and approve the requested changes to the budget for the
2015/16 financial year, as outlined in Attachments 1 and 2 to the Report.
REPORT
Section 170(3) of the Local Government Regulation 2012 allows Council, by resolution, to amend
the budget at any time before the end of the financial year. As such, formal reviews have been
scheduled to be undertaken following the close of each quarter (July to September; October to
December; January to March), using year-to-date figures as the basis for any revised forecasts.
This review also provides an opportunity to take account of any additional information that has
come to light since the adoption of the original budget to ensure the most accurate figures are
included.
The Revised Budget Financial Statements clearly identify statement line items that have been
affected by the proposed adjustments.
Key considerations for any budget adjustments include:
All increases in operating expenditure should be funded. If variances cannot be funded at
the branch or departmental level, then operational savings, determined after collaboration
with other departments, should be identified to ensure no degradation in the overall
operating position for Council.
Proposed reallocation of savings or additional revenue will be confirmed by the leadership
team based on business risk assessment.
The business capacity to deliver the adopted works program should be considered as part
of the evaluation process for all projects.
1. Operating Budget Adjustments
There have been a number of proposed adjustments to the operating budget. Requests for
additional expenditure have not impacted Council’s operating position as they have been funded
with savings in other expenses or through additional revenue, apart from a recent decision of
Council relating to advance funding for the Noosa Biosphere Reserve Foundation Ltd (which is
funded via restricted cash held in the Environment Levy reserve).
Page 23 of 47
Section 24
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Key elements include:
Fees and charges – minor changes reflect increased activity levels beyond what was
originally proposed for development and building areas.
Grants and subsidies – operating – recognition of additional grant revenue received (offset
by expenditure) for Noosa Community Support, library programs, disaster recovery and
community development.
Other recurrent income – minor adjustments based on actual performance from the second
quarter.
Employee benefits – reallocations between cost centres to move budgets to where
operational activities are occurring; and minor adjustments to forecast based on actual
performance from the first and second quarter.
Materials and services – additional expenditure to reflect grants and Council resolutions
since adoption of the original budget. Significant changes relate to the $360k contribution
for environmental grants through Noosa Biosphere Reserve Foundation Ltd; and $150k for
specialised external assistance to undertake condition assessments for Council buildings
that will inform future asset maintenance and renewal budgets.
2. Capital Works Program Adjustments
There have been a number of adjustments to the capital works program to reflect recent Council
resolutions and variations across different programs. Details for changes to each program are
outlined in the Attachments. The total program has increased to $35.6 million, with the most
significant change being to account for the strategic acquisition of environmental land, which was
subject to a separate report to Council in November. The majority of adjustments relate to the
reallocation of funding from the emergent renewals provision to specific capital projects, and to
also recognise Council’s co-contribution towards state government grants received for pathway
and cycleway upgrades.
Previous Council Consideration
The budget was amended in November 2015 to account for adjustments identified from the
September quarter.
Finance & Risk
There has been a reduction to the operating result of the proposed budget review, but overall
Council is still forecasting a surplus of $882k.
Apart from the purchase of environmental land, which was funded from the Environment Levy,
changes to the capital program are largely funded through the rescheduling of projects, additional
grant revenue received, and redirection from the Emergent Works allocation. Capital program
changes do not impact the operating position, though the forecast cash position is marginally
reduced.
All financial sustainability ratios remain within (or exceed) target ranges, as outlined in the
attached Budget Financial Statements.
Consultation
External Consultation - Community & Stakeholder
Nil
Page 24 of 47
Section 25
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Internal Consultation
All areas of Council have been consulted in undertaking this review.
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 25 of 47
Section 26
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Page 26 of 47
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Budget Review 3 - December Quarter Review 2015/16
Summary of Submissions Received -$ 1,723,311.04 -$ 1,858,325.39 $ 212,639.40 -$ 1,510,671.64
tila lel eleTer Tata Tele g] Cost Centre / Project Pee eC Cutg 2015/16 Current Pi Ea WCE Proposed Proposed New Capital / Operating Revenue / Expense Funding Source Council Resolution / Council Contact Comments
Description Description Budget =] ele Tehg Budget ete e le aaa)
CR retars
cso0o1 Community Services Community Facilities Noosa Aquatic Centre Materials & Services $61,172.00 $14,537.00 $15,000.00 $76,172.00 Operating Expense Rates Leadership team Ash Saward Conduct detailed inspection and condition
backlog projects audit of NAC pool plant.
'cs001 Community Services Director Community Director Community Materials & Services ee a
$10,000.00 $0.00 ($5,000.00) $5,000.00 Operating Expense Offset Leadership team Fox Rogers Contributing towards the cost of conducting
Services Services backlog projects the detailed inspection and condition
assessment of the NAC pool plant, as
approved via the Leadership Team backlog
_projects process.
cso02 Community Services Community Facilities Respite Centre Materials & Services 1,662.00 $ 26,000.00 $26,000.00 Operating Expense Other Ash Saward Purchase of outdoor and indoor blinds, indoor
and outdoor furniture, autoclave for
sterilization of pedicure equipment, assorted
kitchen appliances and a new fridge. All to be
funded from NCS reserve account.
_ Community Services Community Facilities Respite Centre Materials & Services $ 4,000.00 $4,000.00 Operating Expense Other Ash Saward Purchase of six iPads for use in the
Broadband for Seniors program. Funding to
come from NCS reserve account.
CS003 Community Services Community Facilities Noosa Leisure Centre Employee Benefits $ 315,661.00 128,661.00 -$ 7,250.00 $308,411.00 Operating Expense Offset Ash Saward Transfer of budget from casual labour to
contract services for group fitness instructors
due to a shift away from employees towards
contractors. _
r Community Services Community Facilities $ 35,280.00 21,265.00 $ 7,250.00 $42,530.00 Operating Expense Ash Saward Transfer of budget from casual labour to
CS003 Noosa Leisure Centre Materials & Services Offset
contract services for group fitness instructors
due to a shift away from employees towards
contractors.
202,244.00 -$ 11,262.00, ($402,290.00) Operating
orresmenears
cso004 Community Services Community Facilities Respite Centre Grants, subsidies - Operating $ 391,028.00 -$ Revenue Grant Ash Saward Increase in state government under 65's
respite care as a result of an annual
indexation increase of 2.88%. Contract
services expenses will be increased
accordingly to result in a zero net budget
change.
cso04 Community Services Community Facilities Respite Centre Grants, subsidies - Operating $ 1,828,130.00 -$ 618,679.00 -§ 27,904.00 -($1,856,034.00) Operating Revenue Grant Ash Saward Increase in federal government's over 65's
respite care as a result of a new funding
agreement. Contract services expenses will
be increased accordingly to result in a zero
net budget change.
'cS004 Community Services Community Facilities Respite Centre Materials & Services $ 272,218.00 161,516.00 $ 39,166.00 $311,384.00 Operating Expense Grant Ash Saward Combined increase of $11,262 from state
funding and $27,904 from federal funding
increases, as per previous listed items.
Increase in expenditure results in zero net
} budget movement.
— Community Services Libraries and Galleries Library Program and Materials & Services $46,410.00 $0.00| ($46,410.00) $0.00 Operating Expense Offset Mel Tong Best Start literacy project first five forever -
Services / Best Start Family reallocate budget to project natural accounts
Literacy
‘C8005 Community Services Libraries and Galleries Library Program and Employee Benefits $30,000.00 $0.00 $28,310.00 $58,310.00 Operating Expense Offset Mel Tong Best Start literacy project first five forever -
Services / Best Start Family reallocate budget to project natural accounts
Literacy
‘CS005 Community Services Libraries and Galleries Library Program and Materials & Services $0.00 $0.00 - $800.00 $800.00 Operating Expense Offset Mel Tong Best Start literacy project first five forever -
| Services / Best Start Family reallocate budget to project natural accounts
Literacy
Cso0s Community Services Libraries and Galleries Library Program and Materials & Services $439.00 $388.62 ‘$1,200.00 $1,639.00 Operating Expense Offset Mel Tong Best Start literacy project first five forever -
Services / Best Start Family reallocate budget to project natural accounts
Literacy
— Community Services Libraries and Galleries Library Program and Materials & Services $3,000.00 $2,800.00 $5,400.00 $8,400.00 Operating Expense Offset Mel Tong Best Start literacy project first five forever -
Services / Best Start Family reallocate budget to project natural accounts
Literacy
CSo0s Community Services Libraries and Galleries Library Program and Materials & Services $0.00 $390.00 $900.00 $900.00 Operating Expense Offset Mel Tong Best Start literacy project first five forever -
Services / Best Start Family reallocate budget to project natural accounts
Literacy
Community Services Libraries and Galleries Library Program and Materials & Services $0.00 $0.00 $1,500.00 $1,500.00 Operating Expense Offset Mel Tong Best Start literacy project first five forever -
Services / Best Start Family reallocate budget to project natural accounts
Literacy
‘CS005 Community Services Libraries and Galleries Library Program and Materials & Services $6,000.00 $16.36 | $4,800.00 $10,800.00 Operating Expense Offset Mel Tong Best Start literacy project first five forever -
Services / Best Start Family reallocate budget to project natural accounts
Literacy
joe Community Services Libraries and Galleries Library Program and Materials & Services $0.00 $0.00 $300.00 $300.00 Operating Expense Offset Mel Tong Best Start literacy project first five forever -
Services / Best Start Family reallocate budget to project natural accounts
Literacy
CSo0s Community Services Libraries and Galleries Library Program and Materials & Services $0.00 $0.00 $200.00 $200.00 Operating Expense Offset Mel Tong Best Start literacy project first five forever -
Services / Best Start Family reallocate budget to project natural accounts
Literacy
/CS005 Community Services Libraries and Galleries Library Program and Materials & Services $0.00 $0.00 $3,000.00. $3,000.00 Operating ‘Expense Offset Mel Tong - Best Start literacy project first five forever -
| Services / Best Start Family reallocate budget to project natural accounts
Literacy
‘CS006 Community Services Community Active Mums Program Grants, subsidies - Operating $0.00 ($10,050.00) 4810,050.00) -($10,050.00) Operating Revenue Grant Alison Hamblin Grant funding for Get Out Get Active Program
Development - Active Mums as supported by CEO
Page 26 of 47Section 27
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Page 27 of 47
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GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Page 28 of 47
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Budget Review 3 - December Quarter Review 2015/16
Summa of Submissions Received -$ 1,723,311.04 -$ 1,858,325.39_ $ 212,639.40 -$ 1,510,671.64
ioe eleyer Tatil ala Branch Cost Centre / Project Earle 2015/16 Current 2015/16 Actuals Proposed Proposed New Capital / Operating le ola} Funding Source Council Resolution / Council Contact ere Tay
Description Description Budget Budget Budget eel eT aed
UR ag
csoo9 Community Services Libraries and Galleries Library Programs & Materials & Services $ 500.00 $500.00 Operating Expense Offset Mel Tong QLD Week 2016. New budget allocation to
Services/QLD Week 2016 natural accounts
Community Services Libraries and Galleries Library Programs & _ $550.00 Operating Expense Mel Tong QLD Week 2016. New budget allocation to
csoo9 Materials & Services ne $ Offset
Services/QLD Week 2016 soni natural accounts
CS010 Community Services Libraries and Galleries Library Programs & Grants, subsidies - Operating -$ 16,980.00 -$ 16,980.00 -($16,980.00) Operating Revenue Offset Mel Tong Tech Savy Seniors. New budget allocation to
Services/Tech Savy natural accounts
Seniors
CS010 Community Services Libraries and Galleries Library Programs & Employee Benefits $ 11,780.00 $11,780.00 Operating Expense Offset Mel Tong Tech Savy Seniors. New budget allocation to
Services/Tech Savy natural accounts
Seniors
CS010 Community Services Libraries and Galleries Library Programs & Materials & Services s $ 5,200.00. $5,200.00 Operating Expense Offset Mel Tong Tech Savy Seniors. New budget allocation to
Services/Tech Savy natural accounts
Seniors
cso11 Community Services Waste and Wild Dog Trapping Materials & Services 2 $ 39,000.00 $39,000 .00 Operating Expense Rates “ISCM 1 November 215 Wayne Schafer Council agreed to conduct a trial wild dog
Environmental Health Program trapping program under contract
CS012 Community Services Waste and Waste Collection Sale of Goods and Major -$ 5,380.00 -$ 5,380.00 -($5,380.00) Operating Revenue Other Wayne Schafer Revenue generated from payment for
Environmental Health Services mattress removal during annual kerbside
collection
CS013 Community Services Waste and Mosquito Control Materials & Services 6,500.00 $ 3,282.00 -$ 3,218.00 $3,282.00 Operating Expense Other Wayne Schafer Savings identified MARC Membership (new
Environmental Health initiative)
cso14 Community Services Waste and Environmental Health Employee Benefits 31,733.00 $ 31,733.00 $31,733.00 Operating Expense Rates Wayne Schafer Staff Redundancy not covered from within
Environmental Health Coordinator available budget.
ae
r
Ex001 Executive Office CEO Materials & Services Materials & Services $60,000.00 $10,000.00 ($5,000.00) $55,000.00 Operating Expense Rates Alison Hamblin / CEO contribution to Active Mums Programme
Amanda Tie under Community Development as agreed in
letter dated 20/8/15 confirming co-funding of
project
Ex002 Executive Office Executive Manager Environment Levy Materials & Services $250,000.00 $610,000.00 $360,000.00 $610,000.00 Operating Expense Other Council resolution -17 Narelle Reid Funding for multi-year projects through the
December 215 Noosa Biosphere Reserve Foundation
Ex003 Executive Office Human Resources Workplace Health and Employee Benefits $157,198.00 $90,242.00 $54,230.00 $211,428.00 Operating Expense Rates CEO & LT discussions Deb lezzi / Will Additional costs to address backlog of issues
Safety Burgess-Dean related to the establishment of WH&S policies
and procedures
Ex004 Executive Office Human Resources Recruitment Materials & Services $5,000.00 $14,672.00 $9,672.00 $14,672.00 Operating Expense Rates Deb lezzi / Will Recruitment costs exceeded original
Burgess-Dean estimates
0s001 Corporate Services Property and Facilities North Shore Beach Materials & Services $1,680.00 $5,012.00 $11,732.00 $13,412.00 Operating Expense Offset Michelle Stirling Increased water quality monitoring
Campground
oso002 Corporate Services Property and Facilities North Shore Beach Materials & Services $15,250.00 $27,708.00 | $54,750.00 $70,000.00 Operating Expense Offset Michelle Stirling Increase in cartage to improve water quality
Campground ee
S003 Corporate Services Property and Facilities Transit Centre Materials & Services $1,500.00 $0.00 $27,512.60 $29,012.60 Operating Expense Offset Hayley Jamieson Share of costs for Transit centre cleaning as
per lease agreement - missed in the original
budget
OS004 Corporate Services Property and Facilities North Shore Beach Materials & Services $35,000.04 $9,981.00 ($15,000.00) $20,000.04 Operating Expense Offset Michelle Stirling Cost reduction to offset increased expenses
Campground for water monitoring, cartage and cleaning
OS005 Corporate Services Property and Facilities Community Leasing Materials & Services $90,600.00 $11,292.03 -($47,140.60) $43,459.40 Operating Expense Offset Michelle Stirling Cost reduction to offset increased expenses
for water monitoring, cartage and cleaning
OS006 Corporate Services Property and Facilities Community Land Use Fees & Charges ($28,702.00) ($32,743.00) -($4,041.00) -($32,743.00) Operating Revenue Offset Michelle Stirling Recognise additional revenue from increased
Permits activity level
($53,500.00) ($39,059.00) —— -($80,000.00) Operating
Corporate Services Property and Facilities Community Land Use Fees & Charges .00) Michelle Stirling Recognise additional revenue from increased
OS007 500. Revenue Offset
Permits activity
-($3,609.00) ($4,922.00) | ~ ($1,313.00) -($4,922.00) Operating
aero
OS008 Corporate Services Property and Facilities Community Land Use Fees & Charges Revenue Offset Michelle Stirling Recognise additional revenue from increased
Permits activity
Pi001 Planning & Building and Plumbing Building and Facilities Materials & Services $0.00 $0.00 $150,000.00 $150,000.00 Operating Expense Offset Allan Hazel Building Condition Assessment Report.
Infrastructure Services Management Prepare specifications utilising local buy
consultants in delivering stage 1 of condition
reporting on Council owned buildings.
Pl002 Planning & Building and Plumbing Public Amenities Materials & Services $12,000.00 $3,997.00 (83,800.00) $8,200.00 Operating Expense Offset Allan Hazel Purchase of locks for 38 toilet blocks to be
Infrastructure Services complete next financial year.
Page 28 of 47Section 29
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Page 29 of 47
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Budget Review 3 - December Quarter Review 2015/16
Summary of Submissions Received -$ 1,723,311.04 -$ 1,858,325.39 $ 212,639.40 -$ 1,510,671.64
(clea) fel yer atlas Te Talo) Cost Centre / Project Financial Statement 2015/16 Current PAU Ea el 1 Proposed Proposed New Capital / Operating Revenue / Expense Funding Source Council Resolution / Council Contact ere TT
Description Description Budget Budget Budget ore elt eae ad
Ee its
PI003 Planning & Building and Plumbing Public Amenities Materials & Services $20,000.00 $3,365.00 -(87,000.00) $13,000.00 Operating Expense Offset Allan Hazell Public amenity works to be undertaken next
Infrastructure Services financial year
PI004 Planning & Building and Plumbing Tewantin Admin Building Materials & Services $20,000.00 $5,156.00 -($14,000.00) $6,000.00 Operating Expense Offset Allan Hazel Stage 1 - Level 3 handrails and safety
Infrastructure Services screens to be complete next finncial year
PI005 Planning & Building and Plumbing Building and Pool Fees & Charges ($120,000.00) -($83,666.00) Se) -($150,000.00) Operating Revenue Offset Allan Hazel Increase in lodgement fees this FY.
a —-.-.
‘
Infrastructure _ Services Compliance ($35,000.00) -($160,000.00) Operating
PIO06 Planning & Building and Plumbing Building and Pool Fees & Charges -($125,000.00) -($93,001.00) Revenue Offset Allan Hazel Increase in Property search fees this FY.
Infrastructure Services Compliance eames
PI007 Planning & Building and Plumbing Building and Pool Fees & Charges -($92,000.00) ($56,606.00) ($20,000.00) -($112,000.00) Operating Revenue Offset Allan Hazel Increase in application fees this FY.
Infrastructure Services Compliance
PIO08 Planning & Infrastructure Planning Asset Management and Materials & Services $0.00 $0.00 $128,000.00 $128,000.00 Operating Expense Offset Infrastructure & Bryan O'Conner Asset Management Capability Audit approved |
Infrastructure & Design Service Programming Services Committee by the Infrastructure and Services Committee
ee Meeting Nov 215. Meeting in November 2015.
,000.00)
Canat
Pl008 Planning & Infrastructure Planning Asset Management and Materials & Services $139,325.00 $1,381.00 {$128 $11,325.00 Operating Expense Offset Bryan O'Conner Reduction required to fund the Asset
23
Infrastructure & Design Service Programming Management Capability Audit
Pi009 Planning & Civil Operations Sealed Roads Employee Benefits $0.00 $261,517.00 $523,034.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
PI009 Planning & Civil Operations Gravel Roads Employee Benefits $0.00 $184,194.00 $368,388.00 $368,388.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
PIO09 Planning & Civil Operations Signs and lines Employee Benefits $0.00 $84,683.00 $169,367.00 $169,367.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
PI009 Planning & Civil Operations Bridges Employee Benefits $0.00 $153,727.00 $307,454.00 $307,454.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
PIO09 Planning & Civil Operations Drainage Employee Benefits $0.00 $239,979.00 $479,958.00 $479,958.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
Pl009 Planning & Civil Operations Road Fumiture Employee Benefits $0.00 $63,263.00 $126,526.00 $126,526.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
PIO09 Planning & Civil Operations Emergency Operations Employee Benefits $0.00 $15,865.00 $31,730.00 $31,730.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
PIO09 Planning & Civil Operations Vegetation Employee Benefits $0.00 $89,025.00 $178,051.00 $178,051.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure NALIN accounts to actual cost centres
Pi009 Planning & Civil Operations Pathways Employee Benefits $0.00 $108,296.00 $216,592.00 $216,592.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
PI009 Planning & Civil Operations Carparks Employee Benefits $0.00 $13,163.00 $26,326.00 $26,326.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure a accounts to actual cost centres
PIO09 Planning & Civil Operations Works Operations Employee Benefits $0.00 $53,733.00 - $107,466.00 $107,466.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
PI009 Planning & Civil Operations Works Operations Employee Benefits $0.00 $35,070.00 $70,141.00 $70,141.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure Coordination accounts to actual cost centres
P1009 Planning & Civil Operations Management Civil Employee Benefits $0.00 $44,566.00 $89,132.00 $89,132.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure Operations accounts to actual cost centres
Pl009 Planning & Civil Operations Works Operations Employee Benefits ($769,000.00) -($1,736,517.00) -($2,694,168.00) -($3,463,168.00) Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
P1010 Planning & Civil Operations Parks & Gardens Employee Benefits $0.00 $331,542.00 $663,084.00 $663,084.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
P1010 Planning & Civil Operations Roads Landscaping and Employee Benefits $0.00 $288,024.00 $576,048.00 $576,048.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure Mowing accounts to actual cost centres
P1010 Planning & Civil Operations Arborist Services Employee Benefits $0.00 $122,128.00 $244,256.00 $244,256.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
P1010 Planning & Civil Operations Sport Grounds Employee Benefits $0.00 $759.00 $1,518.00 $1,518.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
P1010 Planning & Civil Operations Trail Network Employee Benefits $0.00 $90,933.00 $181,866.00 $181,866.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres _
PI010 Planning & Civil Operations Bushland Reserves Employee Benefits $0.00 $11,116.00 $22,232.00. $22,232.00 Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
P1010 ees -($1,192,402.00) -($1,223,402.00) Operating
Planning & Civil Operations Parks & Gardens Employee Benefits -($31,000.00) -($596,201.00) Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure eee accounts to actual cost centres
P1010 Planning & Civil Operations Roads Landscaping and Employee Benefits $0.00 ($3,991.00) -($7,982.00) -($7,982.00) Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure Mowing accounts to actual cost centres
P1010 Planning & Civil Operations Arborist Services Employee Benefits $0.00 ($161,861.00) $323,722.00) -($323,722.00) Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure Civil Operations Employee Benefits ppp amo mae ($163,163.00) Operating Expense accounts to actual cost centres
P1010 Planning & $0.00 ($81,582.00) ($4 63.00) Reallocation of labour budget from home
Bushland Reserves 63 Rates Allan Hull
Infrastructure a accounts to actual cost centres
P1010 Planning & Civil Operations Ecology and Vegetation Employee Benefits $0.00 -($1,030.00) | 481,738.00) -($1,738.00) Operating Expense Rates Allan Hull Reallocation of labour budget from home
Infrastructure accounts to actual cost centres
Pi011 Planning & Infrastructure Planning Infrastructure Design Employee Benefits $0.00 $41,950.00 — $83,900.00 $83,900.00 Operating Expense Rates Nicholas Wellwood Reallocation of labour budget from home
Infrastructure & Design Services accounts to actual cost centres
PI011 Planning & Infrastructure Planning Project Design and Delivery Employee Benefits $0.00 $26,158.00 $52,316.00 $52,316.00 Operating Expense Rates Nicholas Wellwood Reallocation of labour budget from home
Infrastructure & Design - — - accounts to actual cost centres
P1011 Planning & Infrastructure. Planning Infrastructure Design Employee Benefits ~ $0.00 48274,592.00) ($275,592.00) -($275,592.00) Operating Expense “Rates Nicholas Wellwood Reallocation of labour budget from home
Infrastructure & Design Services accounts to actual cost centres
PIO11 Planning & Infrastructure Planning Infrastructure Survey Employee Benefits $0.00 -($40,452.00) -($80,905.00) -($80,905.00) Operating Expense Rates Nicholas Wellwood Reallocation of labour budget from home
Infrastructure & Design Services accounts to actual cost centres
P1014 Planning & Infrastructure Planning Project Design and Delivery Employee Benefits $0.00 ($45,914.00) | (845,914.00) -($45,914.00) Operating Expense Rates Nicholas Wellwood Reallocation of labour budget from home
Infrastructure & Design a accounts to actual cost centres
Page 29 of 47Section 30
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Page 30 of 47
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Budget Review 3 - December Quarter Review 2015/16
Summary of Submissions Received -$ 1,723,311.04 -$ 1,858,325.39 $ 212,639.40 -$ 1,510,671.64
tei (elgclalote) fete Tetuleelg Branch Cost Centre / Project ECC g 2015/16 Current 2015/16 Actuals Proposed Proposed New Capital / Operating Revenue / Expense Funding Source Council Resolution / Council Contact ore a)
Description Description Budget [= TT e felt Budget ere lt maga)
PUR es
P1011 Planning & Infrastructure Planning Transport Infrastructure Employee Benefits ($225,100.00) -($37,389.00) $150,321.70 -($74,778.30) Operating Expense Rates Nicholas Wellwood Reallocation of labour budget from home
Infrastructure & Design Planning accounts to actual cost centres
P1012 Planning & Building and Plumbing Tewantin Admi Building Employee Benefits $1,000.00 $6,025.00 $12,050.00 $13,050.00 Operating Expense Rates Allan Hazell Reallocation of labour budget from home
Infrastructure Services accounts to actual cost centres
Pio12 Planning & Building and Plumbing Electrical Services Employee Benefits $0.00 $5,294.00 $10,588.00 - $10,588.00 Operating Expense Rates Allan Hazell Reallocation of labour budget from home
Infrastructure Services accounts to actual cost centres
/P1012 prema Employee Benefits $38,612.00 Operating Expense
Planning & Building and Plumbing Noosaville Depot $0.00 $18,960.00 $38,612.00 Rates Allan Hazell Reallocation of labour budget from home
Infrastructure Services accounts to actual cost centres
P1012 Planning & Building and Plumbing Pomona Depot Employee Benefits $0.00 $6,596.00 $13,192.00 $13,192.00 Operating Expense Rates Allan Hazell Reallocation of labour budget from home
Infrastructure Services ($37,221.00) ($74,442.00) accounts to actual cost centres
P1012 Building and Plumbing Electrical Services Employee Benefits $0.00 ($74,442.00) Operating Expense Rates
ms
Planning & Allan Hazell Reallocation of labour budget from home
Infrastructure Services accounts to actual cost centres
‘P1013 Planning & Development Environmental Services Materials & Services $28,040.00 $12,750.00 $23,500.00 $51,540.00 Operating Expense Offset General Committee Nov Kerri Coyle Wallace Park Flying Fox management review.
Infrastructure Assessment and Review the effectiveness of flying fox
Environment deterrent and continue to monitor the flying
foxes and provide educational material for
residents and visitors.
P1014 Planning & Development Environment Levy Materials & Services $0.00 $0.00 $5,000.00 $5,000.00 Operating Expense Other Franz land agreement Peter Milne Implementation of environmental land
Infrastructure Assessment and management agreement Coroibah purchase
Environment
'PI014 Planning & Development Environment Levy Materials & Services $1,401,068.00 $0.00 ($5,000.00) $1,396,068.00 Operating Expense Other Franz land agreement _ Peter Milne Implementation of environmental land
Infrastructure Assessment and management agreement Coroibah purchase
Environment
P1015 Planning & Development Development Assessment Fees & Charges ($54,040.04) $58,843.40) 484,808.36) ($58,843.40) Operating Revenue Rates Kerri Coyle Adjust revenue forecast for Application Fees -
a a
Infrastructure Assessment and Reconfiguring of a Lot to reflect current level
P1015 Planning & Environment. ~ Development Assessment Fees & Charges ($1,520.04) a eee --($9,258.00) Operating Rates of activity.
Development ($9,258.00) Revenue Kerri Coyle Adjust revenue forecast for Application Fees -
Infrastructure Assessment and Op Works Signs to reflect current level of
Environment activity.
P1015 Planning & Development Development Assessment Fees & Charges $0.00 ($5,985.00) ($5,985.00) ($5,985.00) Operating Revenue Rates Kerri Coyle Adjust revenue forecast for App Fees - Infra
Infrastructure Assessment and Agreement Variation to reflect current level of
‘P1015 Environment —— ($267.00) -($267.00) Operating activity.
Planning & Development Development Assessment Fees & Charges $0.00 -($267.00) Revenue Rates Kerri Coyle Adjust revenue forecast for Misc Fees -
Infrastructure Assessment and Building File Retrieval to reflect current level
Planning & Environment -($4,167.00) rite tereneoet -($4,167.00) Operating of activity.
P1015 Development Development Assessment Fees & Charges $0.00 (84,167.00) Revenue Rates Kerri Coyle Adjust revenue forecast for Misc Fees -
Infrastructure Assessment and Document Examination Fees to reflect current
Environment level of activity.
P1015 Planning & Development Development Assessment Fees & Charges -($720,000.00) ($806,735.25) ($126,735.25) -($846,735.25) Operating Revenue Rates Kerri Coyle Adjust revenue forecast for Application Fees -
Infrastructure Assessment and Material Change of Use to reflect current level
Environment of activity.
‘P01 Planning & Development Development Assessment Fees & Charges ($102,000.00) ~($19,560.00) $62,000.00 -($40,000.00) Operating Revenue Rates Kerri Coyle Adjust revenue forecast for Search Fees -
Infrastructure Assessment and Property to reflect current level of activity.
Environment,
'PI015 Planning & Development Development Assessment Sale of Goods and Major -($8,049.96) -($8,839.11) -($3,000,00) -($11,049.96) Operating Revenue Rates Kerri Coyle Adjust revenue forecast for Other - Sales -
Infrastructure Assessment and Services Written Advices to reflect current level of
P1015 Planning & Environment Sale of Goods and Major ($120.00) © 8798.73) ——_—+48678.73) ($798.73) Operating activity.
sa perescenmeneaen
Development Development Assessment Revenue Rates Kerri Coyle Adjust revenue forecast for Other - Sales -
Infrastructure Assessment and Services Maps Etc to reflect current level of activity.
P1015 Environment _
Planning & Development Development Assessment Other Recurrent Income $0.00 -($4,020.57) ATL) -($12,000.00) Operating Revenue Rates Kerri Coyle Adjust revenue forecast for Other - Sundry
Infrastructure Assessment and Recoup - Legal Fees Recovered to reflect
P1015 Environment ($3,677.04) 4{$15,209.00) $11,531.96) -($15,209.00) Operating current level of activity.
=
Planning & Development Operational Works Fees & Charges Revenue Rates Kerri Coyle Adjust revenue forecast for Application Fees -
Infrastructure Assessment and Changes to reflect current level of activity.
Environment
($480.96) ($1,431.00) eee ($1 ,431.00) Operating
PI015 Planning & Development Operational Works Fees & Charges ($950.04) Revenue Rates Kerri Coyle Adjust revenue forecast for Misc Fees - Bond
2
Infrastructure Assessment and Processing Fees to reflect current level of
/PIO15 Planning & Environment ~ Operational Works Fees & Charges -($110,000.00) ($147,634.50) ($57,000.00) -($167,000.00) Operating Rates Kerri Coyle activity.
Development Revenue Adjust revenue forecast for Application Fees -
Infrastructure Assessment and Op Works Civil to reflect current level of
Environment activity.
P1015 Planning & Development Operational Works Fees & Charges -($73,500.00) -($28,350.00) ($50,000.00) ($123,500.00) Operating Revenue Rates Kerri Coyle Adjust revenue forecast for search fees to
Infrastructure Assessment and reflect current level of activity.
‘pio16 Planning & Environment ($21,318.00) -($59,671.00) APSF, 2ELO0) -($59,680.00) Operating
Director Planning & Disaster Management Grants, subsidies - Operating Revenue Offset Martin Drydale Reimbursement of costs from QLD NDRRA
Infrastructure Infrastructure for TC Maricia.
Page 30 of 47Section 31
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Page 31 of 47
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Capital / Operating Operating
Sum of Proposed Budget Adjustment Revenue / Expense
Financial Statement Description Branch Cost Centre / Project Description Comments Expense Revenue Grand Total
Employee Benefits Community Facilities Noosa Leisure Centre Transfer of budget from casual labour to contract services for group fitness instructors due (7,250) (7,250)
to a shift away from employees towards contractors.
Noosa Leisure Centre Total (7,250) (7,250)
Community Facilities Total (7,250) (7,250)
Building and Plumbing Services Tewantin Admi Building Reallocation of labour budget from home accounts to actual cost centres 12,050 12,050
Tewantin Admi Building Total 12,050 12,050
Electrical Services Reallocation of labour budget from home accounts to actual cost centres (63,854) (63,854)
Electrical Services Total (63,854) (63,854)
Noosaville Depot Reallocation of labour budget from home accounts to actual cost centres 38,612 38,612
Noosaville Depot Total 38,612 38,612
Pomona Depot Reallocation of labour budget from home accounts to actual cost centres 13,192 13,192
Pomona Depot Total 13,192 13,192
Building and Plumbing Services Total Workplace Health and Safety Additional costs to address backlog of issues related to the establishment of WH&S 54,230 54,230
Human Resources
policies and procedures
Workplace Health and Safety Total 54,230 54,230
Human Resources Total 54,230 54,230
Libraries and Galleries Library Program and Services / Best Start Family Liter Best Start literacy project first five forever - reallocate budget to project natural accounts 28,310 28,310
Library Program and Services / Best Start Family 28,310 28,310
Literacy Total
Library Program and Services / Noosa's War Front Noosa's War Front. Reallocate budget to project natural accounts 915 915
Library Program and Services / Noosa's War Front 915 915
Total
Library Programs & Services/Noosa's War Front Pinne Noosa's War Front Pinned. Reallocate budget to natural accounts 3,387 3,387
Library Programs & Services/Noosa's War Front Pinned 3,387 3,387
Total
Library Programs & Services/Tech Savy Seniors Tech Savy Seniors. New budget allocation to natural accounts 11,780 11,780
Library Programs & Services/Tech Savy Seniors Total 11,780 11,780
Libraries and Galleries Total 44,392 44,392
Waste and Environmental Health Environmental Health Coordinator Staff Redundancy not covered from within available budget. 31,733 31,733
Environmental Health Coordinator Total 31,733 31,733
Waste and Environmental Health Total 31,733 31,733
Civil Operations Sealed Roads Reallocation of labour budget from home accounts to actual cost centres 523,034 523,034
Sealed Roads Total 523,034 923,034
Gravel Roads Reallocation of labour budget from home accounts to actual cost centres 368,388 368,388
Gravel Roads Total 368,388 368,388
Signs and lines Reallocation of labour budget from home accounts to actual cost centres 169,367 169,367
Signs and lines Total 169,367 169,367
Bridges Reallocation of labour budget from home accounts to actual cost centres 307,454 307,454
Bridges Total 307,454 307,454
Drainage Reallocation of labour budget from home accounts to actual cost centres 479,958 479,958
Drainage Total 479,958 479,958
Road Furniture Reallocation of labour budget from home accounts to actual cost centres 126,526 126,526
Road Furniture Total 126,526 126,526
Emergency Operations Reallocation of labour budget from home accounts to actual cost centres 31,730 31,730
Emergency Operations Total 31,730 31,730
Vegetation Reallocation of labour budget from home accounts to actual cost centres 178,051 178,051
Vegetation Total 178,051 178,051
Pathways Reallocation of labour budget from home accounts to actual cost centres 216,592 216,592
Pathways Total 216,592 216,592
Carparks Reallocation of labour budget from home accounts to actual cost centres 26,326 26,326
Carparks Total 26,326 26,326
Works Operations Reallocation of labour budget from home accounts to actual cost centres (2,586,702) (2,586,702)
Works Operations Total (2,586,702) (2,586,702)
Works Operations Coordination Reallocation of labour budget from home accounts to actual cost centres 70,141 70,141
Works Operations Coordination Total 70,141 70,141
Management Civil Operations Reallocation of labour budget from home accounts to actual cost centres 89,132 89,132
Management Civil Operations Total 89,132 89,132
Parks & Gardens Reallocation of labour budget from home accounts to actual cost centres (529,318) (529,318)
Parks & Gardens Total (529,318) (529,318)
Roads Landscaping and Mowing Reallocation of labour budget from home accounts to actual cost centres 568,066 568,066
Roads Landscaping and Mowing Total 568,066 568,066
Arborist Services Reallocation of labour budget from home accounts to actual cost centres (79,466) (79,466)
Arborist Services Total (79,466) (79,466)
Sport Grounds Reallocation of labour budget from home accounts to actual cost centres 1,518 1,518
Page 31 of 47Section 32
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Page 32 of 47
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Sum of Proposed Budget Adjustment Revenue / Expense
Financial Statement Description Branch Cost Centre / Project Description Comments Expense Revenue Grand Total
Employee Benefits Civil Operations Sport Grounds Total 1,518 1,518
Trail Network Reallocation of labour budget from home accounts to actual cost centres 181,866 181,866
Trail Network Total 181,866 181,866
Bushland Reserves Reallocation of labour budget from home accounts to actual cost centres (140,931) (140,931)
Bushland Reserves Total (140,931) (140,931)
Ecology and Vegetation Reallocation of labour budget from home accounts to actual cost centres (1,738) (1,738)
Ecology and Vegetation Total (1,738) (1,738)
Civil Operations Total (6) (6)
Infrastructure Planning & Design Infrastructure Design Services Reallocation of labour budget from home accounts to actual cost centres (191,692) (191,692)
Infrastructure Design Services Total (191,692) (191,692)
Project Design and Delivery Reallocation of labour budget from home accounts to actual cost centres 6,402 6,402
Project Design and Delivery Total 6,402 6,402
Infrastructure Survey Services Reallocation of labour budget from home accounts to actual cost centres (80,905) (80,905)
Infrastructure Survey Services Total (80,905) (80,905)
Transport Infrastructure Planning Reallocation of labour budget from home accounts to actual cost centres 150,322 150,322
Transport Infrastructure Planning Total 150,322 150,322
Infrastructure Planning & Design Total (115,873) (115,873)
Community Development Active Mums Program Staff for delivery of Get Out Get Active Program - Active Mums as supported by CEO 3,200 3,200
Active Mums Program Total 3,200 3,200
Communi Development Total 3,200 3,200
Employee Benefits Total 10,426 10,426
Materials & Services Community Facilities Noosa Aquatic Centre Conduct detailed inspection and condition audit of NAC pool plant, document current 15,000 15,000
condition assessments and develop detailed maintenance schedules, capital replacement
schedules and comprehensive asset register. Total cost is $18k however $3k will be
funded out of current budget, with lower priority projects to be pushed back as a result.
Noosa Aquatic Centre Total 15,000 15,000
Respite Centre Purchase of six iPads for use in the Broadband for Seniors program. Funding to come from 4,000 4,000
NCS reserve account.
Combined increase of $11,262 from state funding and $27,904 from federal funding 39,166 39,166
increases, as per previous listed items. Increase in expenditure results in zero net budget
movement.
Purchase of outdoor and indoor blinds, indoor and outdoor furniture, autoclave for 26,000 26,000
sterilization of pedicure equipment, assorted kitchen appliances and a new fridge. All to be
funded from NCS reserve account.
Respite Centre Total 69,166 69,166
Noosa Leisure Centre Transfer of budget from casual labour to contract services for group fitness instructors due 7,250 7,250
to a shift away from employees towards contractors.
Noosa Leisure Centre Total 7,250 7,250
Community Facilities Total 91,416 91,416
Executive Manager Environment Levy Funding for multi-year projects through the Noosa Biosphere Reserve Foundation 360,000 360,000
Environment Levy Total 360,000 360,000
Executive Manager Total 360,000 360,000
Property and Facilities North Shore Beach Campground Cost reduction to offset increased expenses for water monitoring, cartage and cleaning (15,000) (15,000)
Increase in cartage to improve water quality 54,750 54,750
Increased water quality monitoring 11,732 11,732
North Shore Beach Campground Total 51,482 51,482
Transit Centre Increased costs for cleaning as per lease agreement 27,513 27,513
Transit Centre Total 27,513 27,513
Community Leasing Cost reduction to offset increased expenses for water monitoring, cartage and cleaning (47,141) (47,141)
Community Leasing Total (47,141) (47,141)
Property and Facilities Total 31,854 31,854
Building and Plumbing Services Tewantin Admin Building Stage 1-Level 3 handrails and safety screens to be complete next FY. Allowance has been (14,000) (14,000)
made in next FY budget.
Tewantin Admin Building Total (14,000) (14,000)
Public Amenities Purchase of locks for 38 toilet blocks to be complete next financial year. Budget has been (3,800) (3,800)
placed into next FY for completion.
Following works relating to public amenities will not be complete this FY. Allowance has (7,000) (7,000)
been made in next FY budget.
Castaways Repaint ext doors screens and roof $2,000. Ed Webb-repaint block walls
fascia's and soffit $1000, Replace doors $700, repaint int walls $700.
Seaview Tc - repaint int doors $300, ext wall repaint $1000, Repaint int doors $300, ext
wall repaint $1000,
Public Amenities Total (10,800) (10,800)
Page 32 of 47Section 33
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Page 33 of 47
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Sum of Proposed Budget Adjustment Revenue / Expense
Financial Statement Description Branch Cost Centre / Project Description Comments Expense Revenue Grand Total
Materials & Services Building and Plumbing Services Building and Facilities Management Building Condition Assessment Report. Prepare specifications utilising local buy 150,000 150,000
consultants in delivering stage 1 of condition reporting on Council owned buildings.
Identified 53 high priority buildings, we estimate an average costs of $2,830/ building.
Building and Facilities Management Total 150,000 150,000
Building and Plumbing Services Total 125,200 125,200
Director Community Services Director Community Services Contributing towards the cost of conducting the detailed inspection and condition (5,000) (5,000)
assessment of the NAC pool plant, as approved via the Leadership Team backlog projects
process.
Director Community Services Total (6,000) (5,000)
Director Community Services Total (5,000) (5,000)
Human Resources Recruitment Recruitment costs exceeded original estimates 9,672 9,672
Recruitment Total 9,672 9,672
Human Resources Total 9,672 9,672
CEO Materials & Services CEO contribution to Active Mums Programme under Community Development as agreed in (5,000) (5,000)
letter dated 20/8/15 confirming co-funding of project
Materials & Services Total (5,000) (5,000)
CEO Total (5,000) (5,000)
Libraries and Galleries Library Program and Services / Best Start Family Liter Best Start literacy project first five forever - reallocate budget to project natural accounts (28,310) (28,310)
Library Program and Services / Best Start Family (28,310) (28,310)
Literacy Total
Library Program and Services / Noosa's War Front Noosa's War Front. Reduce forecast budget to account for GST error (8,652) (8,652)
Noosa's War Front. Reallocate budget to project natural accounts 8,099 8,099
Library Program and Services / Noosa's War Front (553) (553)
Total
Library Programs & Services/Noosa's War Front Pinne Noosa's War Front Pinned. Reallocate budget to natural accounts (3,387) (3,387)
Library Programs & Services/Noosa's War Front Pinned (3,387) (3,387)
Total
Library Programs & Services/QLD Week 2016 QLD Week 2016. New budget allocation to natural accounts 4,050 4,050
Library Programs & Services/QLD Week 2016 Total 4,050 4,050
Library Programs & Services/Tech Savy Seniors Tech Savy Seniors. New budget allocation to natural accounts 5,200 5,200
Library Programs & Services/Tech Savy Seniors Total 5,200 5,200
Libraries and Galleries Total (23,000) (23,000)
Waste and Environmental Health Wild Dog Trapping Program Council agreed to conduct a trial wild dog trapping program under contract 39,000 39,000
Wild Dog Trapping Program Total 39,000 39,000
Mosquito Control Savings identified MARC Membership (new initiative) (3,218) (3,218)
Mosquito Control Total (3,218) (3,218)
Waste and Environmental Health Total 35,782 35,782
Infrastructure Planning & Design Asset Management and Service Programming Asset Management Capability Audit approved by the Infrastructure and Services 128,000 128,000
Committee Meeting in November 2015.
Asset Management and Service Programming Total Reduction required to fund the Asset Management Capability Audit (128,000) (128,000)
Infrastructure Planning & Design Total = o
Development Assessment and Environment Environment Levy Implementation of environmental land management agreement Coroibah purchase - -
Environment Levy Total Wallace Park Flying Fox management review. Review the effectiveness of flying fox 23,500 23,500
Environmental Services
deterrent and continue to monitor the flying foxes and provide educational material for
residents and visitors.
Environmental Services Total 23,500 23,500
Development Assessment and Environment Total 23,500 23,500
Community Development Active Mums Program Get Out Get Active Program - Active Mums as supported by CEO 10,250 10,250
Equipment for delivery of Get Out Get Active Program - Active Mums as supported by CEO 200 200
Advertising for the Get Out Get Active Program - Active Mums as supported by CEO 580 580
Hire of premise for the Get Out Get Active Program - Active Mums as supported by CEO 820 820
Active Mums Program Total 11,850 11,850
Community Development Total 11,850 11,850
Materials & Services Total 656,274 656,274
Fees & Charges Property and Facilities Community Land Use Permits Recognise additional revenue from increased activity level (31,854) (31,854)
Community Land Use Permits Total (31,854) (31,854)
Property and Facilities Total (31,854) (31,854)
Building and Plumbing Services Building and Pool Compliance Increase in application fees this FY. (20,000) (20,000)
Increase in lodgement fees this FY. (30,000) (30,000)
Increase in Property search fees this FY. (35,000) (35,000)
Building and Pool Compliance Total (85,000) (85,000)
Building and Plumbing Services Total (85,000) (85,000)
Page 33 of 47Section 34
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
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GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Sum of Proposed Budget Adjustment Revenue / Expense
Financial Statement Description Branch Cost Centre / Project Description Comments Expense Revenue Grand Total
Fees & Charges Development Assessment and Environment Development Assessment Adjust revenue forecast to reflect current level of activity. (87,696) (87,696)
Development Assessment Total (87,696) (87,696)
Operational Works Adjust revenue forecast to reflect current level of activity. (119,482) (119,482)
Operational Works Total (119,482) (119,482)
Development Assessment and Environment Total (207,178) (207,178)
Fees & Charges Total 324,032 324,032
Grants, subsidies - Operating Community Facilities Respite Centre Increase in state government under 65's respite care as a result of an annual indexation (11,262) (11,262)
increase of 2.88%. Contract services expenses will be increased accordingly to result ina
zero net budget change.
Increase in federal government's over 65's respite care as a result of a new funding (27,904) (27,904)
agreement. Contract services expenses will be increased accordingly to result in a zero net
budget change.
Respite Centre Total (39,166) (39,166)
Community Facilities Total (39,166) (39,166)
Libraries and Galleries Library Program and Services / Noosa's War Front Noosa's War Front. Reduce forecast budget to account for GST error (362) (362)
Library Program and Services / Noosa's War Front (362) (362)
Total
Library Programs & Services/QLD Week 2016 QLD Week 2016. New budget allocation to natural accounts (4,050) (4,050)
Library Programs & Services/QLD Week 2016 Total (4,050) (4,050)
Library Programs & Services/Tech Savy Seniors Tech Savy Seniors. New budget allocation to natural accounts (16,980) (16,980)
Library Programs & Services/Tech Savy Seniors Total (16,980) (16,980)
Libraries and Galleries Total (21,392) (21,392)
Director Planning & Infrastructure Disaster Management Reimbursement of costs from QLD NDRRA for TC Maricia. (38,362) (38,362)
Disaster Management Total (38,362) (38,362)
Director Planning & Infrastructure Total (38,362) (38,362)
Community Development Active Mums Program Grant funding for Get Out Get Active Program - Active Mums as supported by CEO (10,050) (10,050)
Active Mums Program Total (10,050) (10,050)
Communi Development Total 10,050 10,050
Grants, subsidies - Operating Total 108,970 108,970
Sale of Goods and Major Services Waste and Environmental Health Waste Collection Revenue generated from payment for mattress removal during annual kerbside collection (5,380) (5,380)
Waste Collection Total (5,380) (5,380)
Waste and Environmental Health Total (5,380) (5,380)
Development Assessment and Environment Development Assessment Adjust revenue forecast to reflect current level of activity. (3,679) (3,679)
Development Assessment Total (3,679) (3,679)
Development Assessment and Environment Total (3,679) (3,679)
Sale of Goods and Major Services (9,059) (9,059)
Total
Other Recurrent Income Development Assessment and Environment Development Assessment Adjust revenue forecast to reflect current level of activity. (12,000) (12,000)
Development Assessment Total (12,000) (12,000)
Development Assessment and Environment Total (12,000) (12,000)
Other Recurrent Income Total (12,000) (12,000)
Grand Total 666,699 (454,060) 212,639
Page 34 of 47Section 35
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Page 35 of 47
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Budget Review 3 - December Quarter Review 2015/16
Summary of Submissions Received $_15,120,117.71 $ 4,738,897.00 $ 1,924,993.29 $ 17,045,111.00
Reference eleyeF Tate) g Branch Cost Centre / Project Financial Statement 2015/16 Current Pi aD We Proposed Proposed New Capital / Operating Revenue / Expense Funding Source Council Resolution / Business Contact ere ey
Description Description Budget Budget Budget ree laa eas
Adjustment
CP001 Planning & Civil Operations Cooroy,Mary River Road $50,000.00 $10,613.00 $122,500.00 $172,500.00 Capital Expense Offset Cameron Shields Level 3 Inspection conducted by TODs on
Infrastructure Timber Bridge OCT 2015 found additional work was required
Rehabilitation to extend the asset life that was not identified
in the original level 3 inspection.
CP002 Planning & Infrastructure Planning Castaways Beach - Beach $70,000.00 $482.00 $6,000.00 $76,000.00 Capital Expense Offset David Shing Final costs exceeded initial estimates
Infrastructure & Design Access 42 ee
CP003 Planning & Building and Plumbing Noosa Heads Surf Club $85,000.00 $0.00 | -($85,000,00) $0.00 Capital Expense Offset lan Pearce Expanded scope of works following detailed
Infrastructure Services Public Amenities investigations - works deferred to 2016/17
Refurbishment program
CP004 Community Services Community Facilities Sunshine Beach - NAC : $55,000.00 $0.00 $45,000.00 $100,000,00 Capital Expense Offset Stephen James Initial estimates incomplete for scope of works
Replacement of Program required
Pool heat pump
CPO005 Planning & Building and Plumbing Replacement of Condenser $0.00 $64,102.00 $65,000.00 $65,000.00 Capital Expense Offset Allan Hazell Emergent works due to failure of the existing
Infrastructure Services Units at The J AC unit
CP006 Planning & Building and Plumbing Noosaville Depot Workshop $0.00 $0.00 | $17,795.00 $17,795.00 Capital Expense Offset Phill Parkman Urgent renewal works as current asset has
Infrastructure Services Roller Doors Replacement failed
CP007 Planning & Planning and Environment Levy Land $0.00 $2,850,810.00 $2,850,810.00 $2,850,810.00 Capital Expense Rates November 2015 OM Peter Milne Council resolution to purchase environmental
Infrastructure Environment Acquisition - Cooroibah land, including stamp duty and legal costs.
CP010 Corporate Services Property and Facilities North Shore Beachfront $0.00 $0.00 $50,000.00 $50,000.00 Capital Expense Rates December 2015 P&O Narelle Reid Initial planning works towards overall master
Campground — Planning Committee plan
Consultancy
CP011 Planning & Civil Operations Tewantin RSL Park Shade $0.00 $2,119.00 $40,000.00 $40,000.00 Capital Expense Offset Dallas Bickley Provide new shade structure over new
Infrastructure Structure Renewal playground refurbishment at RSL Park
Tewantin. Requested by Councillors and
community.
CP012 Planning & Civil Operations Tewantin Spray Park $0.00 $0.00 $50,000.00 $50,000.00 Capital Expense Offset Dallas Bickley Provide new shade structure over new spray
Infrastructure Shade Structure Renewal park refurbishment at. Requested by
Councillors and community.
CP013 Planning & Infrastructure Planning Tewantin Poinciana Avenue $0.00 $0.00 $180,000.00 $180,000.00 Capital Expense Offset Scott Morgan Successful grant funds from Cycle network
Infrastructure & Design Shared Path Upgrade program
Design & Construction
—
Planning & Infrastructure Planning Tewantin Poinciana Avenue ($90 -($90,000,00) Capital
CP013 $0.00 $0.00 -($90,000.00) Revenue Grant Scott Morgan Recognise additional capital grants revenue
Infrastructure & Design Shared Path Upgrade Cycle Network Local Government Grants
Design & Construction Program
CP014 Planning & Infrastructure Planning Noosaville Eenie Creek $0.00 $0.00 $130,000.00 $130,000.00 Capital Expense Rates Scott Morgan Successful grant funds from Cycle network
Infrastructure & Design Road Off-Ramp to program
Underpass Design &
Construction
pe am aoe
~
00) -($65,000.00) Capital
CP014 Planning & Infrastructure Planning Noosaville Eenie Creek $0.00 $0.00 -($65,000. Revenue Grant Scott Morgan Recognise additional capital grants revenue
Infrastructure & Design Road Off-Ramp to Cycle Network Local Government Grants
Underpass Design & Program
Construction
CP015 Planning & Infrastructure Planning Whole of Shire - Noosa $0.00 $0.00 $90,000.00 Capital Expense Rates Scott Morgan Successful grant funds from Cycle network
Infrastructure & Design Pedestrian and Cycle Data program
Counters
CP015 Planning & Infrastructure Planning Whole of Shire - Noosa $0.00 $0.00 ($45,000.00) -($45,000,00) Capital Revenue Grant Scott Morgan Recognise additional capital grants revenue
Infrastructure & Design Pedestrian and Cycle Data Cycle Network Local Goverment Grants
Counters Program
CP016 Planning & Infrastructure Planning Noosa Heads - Park Road $156,865.00 $4,967.00 ($151,898.00) $4,967.00 Capital Expense Rates Nicholas Wellwood Consolidate 2 separate projects into 1
Infrastructure & Design Boardwalk Design
CP016 Planning & Infrastructure Planning Noosa Heads - Park Road $199,996.00 $58,442.00 $151,898.00 $351,894.00 Capital Expense Rates Nicholas Wellwood Consolidate 2 separate projects into 1
Infrastructure & Design Boardwalk Design and
Consultation
CP017 Planning & Strategic Land Use Business Distribution & $0.00 $6,425.00 $11,425.00 $11,425.00 Capital Expense Rates Rebecca Britton Additional works required for this study to
Infrastructure Planning Land Needs Project inform the new Town Plan
Page 35 of 47Section 36
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Page 36 of 47
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Budget Review 3 - December Quarter Review 2015/16
Summary of Submissions Received 15,120,117.71 4,738,897.00 1,924,993.29 17,045,111.00
aisles lac) ele Tacit g Teele) Cost Centre / Project Eee Cuts 2015/16 Current PA Ea Cel Ir Proposed Proposed New Capital / Operating Revenue / Expense Funding Source Council Resolution / Business Contact ere
Description Description Budget Budget Budget Contract Reference
Adjustment
CP018 Planning & Strategic Land Use Whole of Shire Planning $400,000.00 $116,211.00 $468,575.00 Capital Expense Rates Rebecca Britton Additional Allocation to allow LGIP review to
Infrastructure Planning Scheme Development be undertaken in accordance with statutory
Projects 2016 timelines
CP019 Planning & Infrastructure Planning Noosa Junction Transit $40,000.00 $0.00 $0.00 Capital Expense Rates Craig Eldridge Works not considered necessary and
Infrastructure & Design Centre - improvements therefore project to be cancelled.
CP020 Planning & Infrastructure Planning Noosa Heads - Noosa Bus $50,291.00 $24,096.00 $100,000.00 Capital Expense Rates Jo Ferris Initial estimates were short of actual quotation
Infrastructure & Design Station Safer Streets received.
p ogram
CP022 Planning & Infrastructure Planning Electric Bus Charging $77,910.00 $79,643.00 $97,910.00 Capital Expense Rates Adam Britton Actual costs exceeded original estimates -
Infrastructure & De: gn Station and installation installation to be deferred
CP023 Planning & Civil Operations Hastings St Landscape $0.00 $41,874.00 $41,874.00 Capital Expense Rates Allan Hull Urgent works funded from Hastings Street
Infrastructure timber structure renewal Maintenance Le
CP024 Planning & Infrastructure Planning Translink Bus Stops Walter $0.00 $49,038.00 $49,038.00 Capital Expense Rates Scott Morgan Consolidate 2 separate projects into 1
Infrastructure & Design Hay Drive
CP024 Planning & Infrastructure Planning Noosaville - Walter Hay $27,710.00 $0.00 $0.00 Capital Expense Rates Scott Morgan Consolidate 2 separate projects into 1
Infrastructure & Design Drive - Bus Shelters
CP025 Planning & Infrastructure Planning Sunrise Beach - Ben $0.00 $0.00 $184,000.00 Capital Expense Bryan O'Connor Project is a result of the rehabilitation of the
Infrastructure & Design Lexcen Drive Southern end underground services and the need to renew
Road Corridor drainage assets - Kerb and Channel and
improvements catch pits in readiness for asphalt overlay.
CP026 Planning & Civil Operations Cooroy maple Street $0.00 $0.00 $20,000.00 Capital Expense Offset Martin Sergas Assets have failed.
Infrastructure Driveway renewals
CP027 Planning & Civil Operations Black Mountain Rd Landslip $0.00 $0.00 $320,000.00 Capital Expense Cameron Shields Land slip from weather event.
Infrastructure
CP028 Planning & Infrastructure Planning Noosaville - Eumundi Road $0.00 $7,776.00 $7,776.00 Capital Expense Offset Craig Eldridge 2014/15 project completed in July 2015 but
Infrastructure & Design Corridor not included in carryover req
uests
cP029 Planning & Civil Operations Dr Pages - Kinmond Creek $75,055.00 $94,022.00 $0.00 Capital Expense Rates Craig Eldridge Consolidate 2 separate projects into 0
Infrastructure Rd Initial Planning & Design
CP029 Planning & Civil Operations Cootharaba - Dr Pages $5,500,000.00 $1,345,295.00 $5,575,055.00 Capital Expense Rates Craig Eldridge Consolidate 2 separate projects into 1
Infrastructure Road & Kinmond Creek
Road Construction
CP030 Planning & Civil Operations Whole of Shire Reseal and $1,378,680.00 $336,317.00 04 )) $336,317.00 Capital Expense Rates Cameron Shields Consolidate 2 separate projects into 1
Infrastructure Rehab
CP030 Planning & Civil Operations Whole of Shire Reseal and $4,750,000.00 $1,361 ,408.00 $5,792,363.00 Capital Expense Rates Cameron Shields Consolidate 2 separate projects into 1
Infrastructure Rehab
CP032 Planning & Infrastructure Planning Whole of Shire Stormwater $249,998.00 $2,583.00 Me
Infrastructure & Design Pit Structure Renewal
Program
CP033 Planning & Civil Operations Cootharaba Kinmond Creek $0.00 $0.00 $50,000.00 Capital Expense Offset Craig Eldridge Culverts have rusted out and are currently
Infrastructure Road Sandy Ck Amco propped to cater for the Dr Pages Rd
Renewal - desig onstruction activities.
CP033 Planning & Civil Operations Cootharaba Kinmond Creek $0.00 $0.00 $50,000.00 Capital Expense Craig Eldridge Culverts have rusted out and are currently
Infrastructure Road Eastern Branch Amco propped to cater for the Dr Pages Rd
Renewal - design construction activities.
CP034 Planning & Infrastructure Planning Weyba Road Reef Street $104,480.00 $18,676.00 $324,480.00 Capital Expense Offset Craig Eldridge There were a number of issues that have
Infrastructure & Design Intersection Improvements - been identified since this project was first
PIP estimated. . The scope of the project has
increased significantly since it was first
considered. Details in Project brief
CP035 Planning & Infrastructure Planning Eenie Creek Road / Walter $0.00 $37,632.00 $37,632.00 Capital Expense Rates Scott Morgan 2014/15 project completed in July 2015 but
Infrastructure & Design Hay Drive intersection not included in carryover requests
Safety Upgrade
CP036 Planning & Infrastructure Planning Standards Review - $13,791.00 $3,187.00 $38,791.00 Capital Expense Rates Craig Eldridge An additional $25,000 in funds is required to
Infrastructure & Design Standard Drawings continue the review and updating of the
Noosa Council civil engineering standard
drawings. The original budget request of
$25,000 was not sufficient to cover the extent
of work required as it was not anticipated that
a major review was required.
CP037 Planning & Infrastructure Planning Noosa Heads Noosa $0.00 $0.00 $200,000.00 Capital Expense Offset Scott Morgan Successful grant funds from Cycle network
Infrastructure & Design Parade Road Corridor program
Upgrade - Design
CP037 Planning & Infrastructure Planning Noosa Heads Noosa $0.00 $0.00
Infrastructure & Design Parade Road Corridor
Upy rade - Design
q
4
CP038 Community Services Waste and Noosaville Landfill - Bio $0.00 $7,130.00 $7,130.00 Capital Expense Rates Wayne Schafer 2014/15 project completed in July 2015 but
Environmental Health Basin not included in cai over requests
CP039 Community Services Waste and Shade Sail Replacement at $0.00 $7,112.00 $7,112.00 Capital Expense Rates Wayne Schafer Shade sail relocated from Tewantin Water
Environmental Health Briteside Park
CP040 Planning & Infrastructure Planning Whole of Shire Emergent $2,675,803.00 $0.00 ee
Infrastructure & Design Works Program 2015/2016
Page 36 of 47Section 37
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Page 37 of 47
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Budget Review 3 - December Quarter Review 2015/16
Summary of Submissions Received $ 15,120,117.71 $ 4,738,897.00 §$ 1,924,993.29 $ 17,045,111.00
Ce ad ITF erates Branch Cost Centre / Project Financial Statement 2015/16 Current 2015/16 Actuals Proposed Proposed New or] Vim) ela} Revenue / Expense Funding Source Council Resolution / Business Contact Ce TTS
Description Description Budget Budget Budget NTE Tot Mad ICEL)
Adjustment
P1015 Planning & Developmen PIP and Infrastructure Capital Contributions and -($102,909.25) -($140,471.00) -($37,561.75) -($140,471.00) Capital Revenue Rates Kerri Coyle Adjust revenue forecast to reflect current leve
Infrastructure Assessment and Charges Donations of activity.
Environment
PI015 Planning & Developmen: PIP and Infrastructure Capital Contributions and ($94,850.04) ($213,226.00) -($118,375.96) ($213,226.00) Capital Revenue Rates Kerri Coyle Adjust revenue forecast to reflect current level
Infrastructure Assessment and Charges Donations of activity.
Environment
P1015 Planning & Developmen PIP and Infrastructure Capital Contributions and -($111,438.00) -($413,301.00) -($301,863.00) -($413,301.00) Capital Revenue Rates Kerri Coyle Adjust revenue forecast to reflect current leve
Infrastructure Assessment and Charges Donations of activity.
Environment
P1015 Planning & Developmen PIP and Infrastructure Capital Contributions and ($54,443.04) -($155,090.00) -($100,646.96) -($155,090.00) Capital Revenue Rates Kerri Coyle Adjust revenue forecast to reflect current level
Infrastructure Assessment and Charges Donations of activity.
Environment
P1015 Planning & Developmen PIP and Infrastructure Capital Contributions and -($331,569.96) -($390,744.00) -($59,174.04) -($390,744.00) Capital Revenue Rates Kerri Coyle Adjust revenue forecast to reflect current leve
Infrastructure Assessment and Charges Donations of activity.
Environment
P1015 Planning & Developmen PIP and Infrastructure Capital Contributions and ($145,251.00) ($478,231.00) -($332,980.00) ($478,231.00) Capital Revenue Rates Kerri Coyle Adjust revenue forecast to reflect current level
Infrastructure Assessment and Charges Donations of activity.
Environment
Page 37 of 47Section 38
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Page 38 of 47
GENERAL COMMITTEE MEETING AGENDA 8 FEBRUARY 2016
Capital / Ope Capital
Sum of Proposed Budget Adjustment Revenue / Expense
CAPEX Ren CAPEX PROGRAM Cost Centre / Project Description Comments Expense Revenue Grand Total
(blank) (blank) PIP and Infrastructure Charges Adjust revenue forecast to reflect current level of (950,602) (950,602)
activity.
blank) Total 950,602 950,602
blank) Total 950,602 950,602
Renewal Bridges Cooroy,Mary River Road Timber Bridge Level 3 Inspection conducted by TODs on OCT 122,500 122,500
Rehabilitation 2015 found additional work was required to
extend the asset life that was not identified in the
original level 3 inspection.
Bridges Total 122,500 122,500
Coastal Canals and Waterways Castaways Beach - Beach Access 42 Final costs exceeded initial estimates 6,000 6,000
Coastal Canals and Waterways Total 6,000 6,000
Community Facilities Sunshine Beach - NAC : Replacement of Initial estimates incomplete for scope of works 45,000 45,000
Program Pool heat pump required
Noosa Heads Surf Club Public Amenities Expanded scope of works following detailed (85,000) (85,000)
Refurbishment investigations - works deferred to 2016/17
program
Replacement of Condenser Units at The J AC Emergent works due to failure of the existing unit 65,000 65,000
Community Facilities Total 25,000 25,000
Corporate Buildings Noosaville Depot Workshop Roller Doors Urgent renewal works as current asset has failed 17,795 17,795
Replacement
Corporate Buildings Total 17,795 17,795
Parks & Playgrounds Tewantin RSL Park Shade Structure Renewal Provide new shade structure over new 40,000 40,000
playground refurbishment at RSL Park Tewantin.
Requested by Councillors and community.
Tewantin Spray Park Shade Structure Provide new shade structure over new spray park 50,000 50,000
Renewal refurbishment at. Requested by Councillors and
community.
Parks & Playgrounds Total 90,000 90,000
Pathways and Enabling Facilities Tewantin Poinciana Avenue Shared Path Successful grant funds from Cycle network 180,000 180,000
Upgrade Design & Construction program
Recognise additional capital grants revenue Cycle (90,000) (90,000)
Network Local Government Grants Program
Noosa Heads Noosa Parade Road Corridor Successful grant funds from Cycle network 200,000 200,000
Upgrade - Design program
Recognise additional capital grants revenue Cycle (100,000) (100,000)
Network Local Government Grants Program
Pathways and Enabling Facilities Total 380,000 (190,000) 190,000
Sealed Road Network Sunrise Beach - Ben Lexcen Drive Southern Project is a result of the rehabilitation of the 184,000 184,000
end Road Corridor improvements underground services and the need to renew
drainage assets - Kerb and Channel and catch
pits in readiness for asphalt overlay.
Cooroy maple Street Driveway renewals Assets have failed. 20,000 20,000
Black Mountain Rd Landslip Land slip from weather event. 320,000 320,000
Noosaville - Eumundi Road Corridor 2014/15 project completed in July 2015 but not 7,776 7,776
included in carryover requests
Whole of Shire Reseal and Rehab Consolidate 2 separate projects into 1 (1,588,071) (1,588,071)
Whole of Shire Emergent Works Program Reallocation from Emergent Works Program
2015/2016 (also covers some upgrade elements)
Sealed Road Network Total (1,056,295) (1,056,295)
Page 38 of 47The text continues on section 39.