2016-02-08 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                  8 FEBRUARY 2016


OUT OF ROUND FUNDING

In exceptional circumstances, or cases of significant hardship, Council may consider special one
off funding upon presentation of a business case.

CONDITIONS OF FUNDING

All successful applicants will be required to enter into a funding agreement with Council and
acquit funds within the allocated timeframes. The timeframes and acquittal requirements are
outlined in the supporting Grant Guidelines for the specific funding program.

As a condition of funding, successful applicants will be required to actively and publicly
acknowledge Council’s support.

The level of acknowledgement will be determined by the amount funded and will be outlined in
the funding agreement.

COUNCIL’S ROLES AND RESPONSIBILITIES

Council will publicise the availability of its grants programs widely and in such a way as to
promote public confidence in the process.

In assessing the grants, Council will:
    Ensure public monies are allocated in a fair and equitable way;
    Ensure best possible value for money;
    Check each application against eligibility criteria and particular assessment criteria, as set
      out in the appropriate Grant Guidelines; and
    Seek recommendations from an expert panel that can comprise Council officers,
      Councillors and/or community representatives.

Council will determine the total allocation of funds to the community grants program through its
annual budgetary processes.

The number and types of grants approved by Council will depend on the demand for funding, the
available program budget and corporate priorities. In some instances, part funding may be
offered.

Funding priorities for individual grant programs will be regularly reviewed to ensure their
relevance and they continue to meet Council objectives.

Council officers are available to provide advice to community organisations and help develop
Council grant applications. They will also assist organisations to identify additional and alternative
sources of funding relevant to their project or event.

Council officers and Councillors are responsible for recognising and declaring any actual or
potential conflicts of interest. This may include, but is not limited to, personal connections with the
applicant. Anyone having a determined conflict of interest should not debate or be involved in any
discussions on any matter relating to that application.




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