2016-02-08 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                  8 FEBRUARY 2016


Council officers are required to adhere to this policy when supporting, facilitating, or delivering
grants-related activities. It is the responsibility of Council officers to ensure that grants and
funding provided from public monies are:
    Administered transparently and accountably;
    Align with Council’s objectives, goals and priorities;
    Effectively advertised and promoted to the community so that all potential applicants have
      equal opportunity to apply for funds; and
    Monitored for compliance against set performance measures.

Final decisions in the Community Grants Program are made by the Council, CEO or delegate.

RELEVANT DOCUMENTS

    Noosa Council Corporate Plan
    Noosa Social Strategy.

RELEVANT LEGISLATION

Queensland Government
  Local Government Regulation (2012)
  Local Government Act (2009)
  Statutory Bodies Financial Arrangements Act (1982).

DEFINITIONS

Acquittal
This is the process by which a recipient demonstrates in writing to the funding body that it has
expended the funds in accordance with the terms and conditions of the funding agreement on
completion of the activity or project.

The acquittal process, when conducted correctly, demonstrates that these monies were being
used efficiently, effectively or that the community is getting value for money for services.

Auspice
Auspice means that an organisation takes responsibility for ensuring the funds are used as
specified in the grant allocation. An auspicing organisation will be responsible for:
    Sign off on the funding agreement;
    The receipt, banking and administration of all monies;
    Project monitoring and completion;
    Ensuring the applicant acquits the funding on time; and
    Sign off on the acquittal form.

Business
For the purpose of this policy, business is defined as an organisation or enterprising entity
engaged in commercial, industrial or professional activities for profit.

Community
For the purpose of this policy, community refers to a group of people living within the Noosa
Shire local government boundaries.

Conflict of Interest
A conflict of interest is a conflict between an officer’s or councillor’s personal interests (including
personal interests arising from their relationships or club memberships, for example); and the
public interest that might lead to a decision that is contrary to the public interest.


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