2016-03-01 Planning & Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                   1 MARCH 2016


The 2015/16 capital budget includes $2.3 million for plant and vehicle replacement, and the
Manager has been actively managing the program with flexibility required to address emerging
issues.

As at the end of December 2015, $1.3 million of the program has been expended or committed. 2
new backhoes have recently been commissioned with a further 7 trucks and 20 vehicles to be
purchased over the next quarter.

Plant and Fleet Utilisation

The fleet team is currently collecting utilisation data for each piece of plant via monthly odometer
and hour meter records. Utilisation is a useful tool to assess if vehicles are achieving expected
usage levels, by comparing usage (km or hours) to an expected annual industry benchmark for
each class of fleet item. Utilisation variances (particularly underutilisation) to the benchmark can
be analysed to determine if they are appropriate based on the specific plant item or whether the
original investment decision was warranted.

Ongoing utilisation assessment will be undertaken as part of Council’s fleet procurement to
determine if individual fleet items are necessary as part of Council’s operations or other forms of
procurement may be more appropriate. Discussions regarding fleet utilisation are held on a
regular basis to ensure informed fleet asset investment decisions are made.

Systems and Processes

The fleet team has been progressing the development of the fleet system in the Technology One
system to automate a number of activities including procurement and maintenance scheduling.
Minor plant scheduling is now operational in the T1 system with scheduled maintenance for fleet
items still in development. The next stage of system development will involve improving the
reporting capability to allow more in-depth analysis of performance. This activity is still ongoing
as expanded data becomes available.

Emerging Issues

Moving forward the fleet team will be keeping abreast of changes in the industry and the potential
impact on Council, in particular the changes surrounding alternative energy.

Previous Council Consideration

Nil.

Finance & Risk

Nil.

Consultation

External Consultation - Community & Stakeholder

Nil

Internal Consultation

Financial Services




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