2018-06-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                   12 JUNE 2018


Ordinary Meeting Minutes, 4 June 2015, Item 4, Page 15
That Council note the report by the Development Planner to the Planning & Organisation
Committee Meeting dated 26 May 2015 regarding Application No. MCU15/0003 for a
Development Permit for a Self-Contained RV Stop & Waste Dump Point situated at 17Mary River
Road, Cooroy and:
A.   Approve the application subject to the conditions and grounds for approval contained in the
     Planning & Organisation Committee Agenda dated 26 May 2015 with the deletion of
     condition 11 and amendments to conditions 13 and 16 to read as follows:
     13.   To ensure the safety of visitors, the site must be managed by a caretaker.
     16.   The vehicle access road, passing bays, access driveways and waste dump point
           must be constructed generally in accordance with the approved plans. These works
           must be completed prior to the commencement of the use.
B.   Reaffirm Council’s position that the Combined Coastal Car Club and Cooroy Horse & Pony
     Club’s needs for use of the site will be given priority, with the area in front of club house
     and the first access driveway only used on an as needs basis after consultation with the
     Combined Coastal Car Club.

Ordinary Meeting Minutes, 17 August 2017, Item 2, Page 8
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 8 August 2017 and proceed to an Expression of Interest process for management
of Council’s RV Stop facility at 17 Mary River Road, Cooroy (Lot 1 SP242414), as detailed in the
report.

Ordinary Meeting Minutes, 18 January 2018, Item 1, Page 3
That Council note the report by the Property Advisor to the General Committee Meeting dated 15
January 2018 regarding the expressions of interest process undertaken for management
services for the Cooroy RV Stopover and:
A. Not award the expression of interest for management services for the Cooroy RV Stopover in
   accordance with Section 228 (8) of the Local Government Regulation 2012 and clause 8.1(a)
   of the Expression of Interest Process Terms;
B. Request the Chief Executive Officer to inform all applicants of Council’s decision;
C. Continue operating the Cooroy RV Stopover under the current interim management
   arrangement until no longer required by Council; and
D. Seek to define, negotiate and implement a community led management model which results
   in the Cooroy RV Stopover being operated at nil cost to ratepayers.

Ordinary Meeting, 19 April 2018, Item 1, Page 6
That Council note the report by the Property Advisor to the Services and Organisation Committee
Meeting dated 10 April 2018 regarding the Cooroy RV Stopover and agree to proceed to a new
Expression of Interest process to identify a suitable Cooroy community group to offer a Freehold
Permit for the site, as detailed in the report.

Finance
Previous reports have outlined the existing financial performance of Cooroy RV Stopover under
the original third party management model and outlined various options. The new community-led
Freehold Permit operation model is anticipated to allow the facility to operate at nil cost to
ratepayers.




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