2018-06-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                  12 JUNE 2018


   Cooroy Future Group Inc.
The panel considered Cooroy Future Group’s submission showed it has a reasonable capacity
and resources to operate the Cooroy RV Stopover but noted the Group’s limited finances. The
Group is based near the site, at the Cooroy Butter Factory, and demonstrated experience and a
good track record in running community projects, events and facilities. The submission outlined
a reasonable understanding and methodology proposed for the operation of Cooroy RV
Stopover, however, no preliminary budget was provided.
   Cooroy Chamber of Commerce
The panel considered the CCOC’s submission showed it has good capacity and resources to
operate the Cooroy RV Stopover, with the Chamber providing a preliminary budget and indicating
it has strong finances allowing it to easily sustain any operational costs associated with the
Cooroy RV Stopover. The CCOC indicates it runs existing websites and uses existing booking
systems suitable for the RV Stopover operation. The CCOC has demonstrated experience and a
good track record in running large community projects and events. The submission provide a
good understanding and detailed methodology proposed for the operation of Cooroy RV
Stopover, including detailed preliminary budgets.
Overall, the assessment panel scored the CCOC’s submission higher for its greater level of
detail, demonstrated understanding of the facility, its development approval and disaster
management plan and access to a higher level of financial and human resources.
The assessment panel recommends Council agree to enter a 3 year Freehold Permit with the
Cooroy Chamber of Commerce.

Previous Council Consideration
Ordinary Meeting Minutes, 28 August 2014, Item 6, Page 17
Council note the report by the Executive Officer to General Committee Meeting dated 25 August
2014 relating to the provision of a recreational vehicle (RV) stopover area, waste dump point and
associated facilities at Cooroy, and request staff to:
A.   Enter into formal negotiations with the Combined Coastal Car Club to allow for a 12 month
     trial for an RV Stopover utilising the open space included in the Club’s permit to occupy
     over part of Lot 1 SP242414, 17 Mary River Road, Cooroy;
B.   Submit an application for material change of use to allow temporary use of the site for up to
     2 years by fully self-contained compact recreational vehicles (excluding big rigs over 12.5
     m in length), subject to satisfactory arrangements being made with the Combined Coastal
     Car Club;
C.   Develop a detailed minimum design and associated estimate of costs for a waste dump
     point and associated facilities to be located within Lot 1 SP242414, 17 Mary River Road,
     Cooroy (as per Figure 2 outlined in the report), together with associated directional and
     user signage with a view to a request for funding being submitted to the quarterly budget
     review process to allow construction to occur during 2014-15;
D.   Prepare a feasibility assessment of the project to ensure that all financial and risk issues
     are addressed including the approach to the management model for the 12 month trial; and
E.   Investigate options and estimated costs to provide parking spaces for long “recreational”
     vehicles in close proximity to Cooroy town centre and revisit usage of the Council freehold
     land opposite Cooroy Library for an interim parking area for longer vehicles until a
     permanent solution can be implemented.




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