2019-02-14 Special Meeting Agenda

SPECIAL MEETING AGENDA   14 FEBRUARY 2019




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SPECIAL MEETING AGENDA                                                                   14 FEBRUARY 2019

       *  Social forum
       e   Environment forum

   Assistance with Interpreting and Submitting
       * = Interactive Mapping/ ePlan online planning tool
       ©  Your Say Noosa as well as a dedicated page on Council’s web page.
       ©   Dedicated shopfront at 3 Pelican Street, Tewantin (9:00 to 4:00pm week days) with staff available to advise on the
           New Noosa Plan. Outside these hours staff may be available by appointment.
       e   Eight pop —up ‘talk to a planner’ information kiosks at locations throughout Shire between 26 Feb and 21 March
           (Peregian Beach, Kin Kin, Cooroy, Noosa Junction, Boreen Point, Cooran, Pomona, Noosaville). Ideally each of these
          will have a Councillor in attendance.
       ©   Hard copy documents at the libraries and Pelican Place for accessibility by users uncomfortable with computers.
       e   Extensive explanatory material on using/ navigating the scheme, on particular key messages and snapshots on the
           local area plans.
       © Direct email address for enquiries on and submissions to the draft New Noosa Plan

    Feedback to Submitters
       © = Initial acknowledgement
       e   Responses to submitters informing outcome of submission consideration

   Project Stage 6 — Adoption and commencement - 2 weeks for notification and information
    Methods for informing
       e   Inform through Your Say Noosa on outcomes, where to find information etc.
       e   Media Releases
       e = Launch activities
       ©   =Direct mail out as required
       e = Industry briefings and training (eg consultants, building designers, real estate agents)
       6. Manage — Deliver, monitor response and establish success metrics
   The New Noosa Plan’s engagement success can be measured by:
       ©   media articles about the Noosa Plan
       © number of submissions received
       ©  content of community feedback
       ©   meeting legislative requirements
       *®  meeting community expectations/aspirations -from submissions received (Stages 2 and 5) and Council’s decisions
           in response
       ®  approval by the State and adoption by Council in a timely manner
       ©  other feedback from the community about the adequacy of the engagement process.
       7. Databases used and file location
    N:\07 Planning\19 Strategic Planning\New Noosa Plan - NNP\Community Engagement
    ECM\Project and Contract Index\PSR — 01 Noosa Plan Review 2016 Consultation / Community Engagement & Feedback
    (and relevant sub folders/ activities).
       8. Expected media required
   It is expected that a variety of media will be required at the different stages of the project as highlighted above. The
   Strategic Planning team will work with the corporate Community Engagement team to develop these prior to
   commencement of each stage.
       9. Closing the gap

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