2020-08-11 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                         11 AUGUST 2020


CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES                      RECENT ACHIEVEMENTS                             CURRENT PRIORITIES                           THE NEXT QUARTER
Financial Services
Budget                                    2020/21 budget adopted at Special             Finalisation of   BR1    budget            Continue to monitor COVID-19
                                            Meeting 10 July 2020.                           carryovers.                                  impacts to Council’s budget.
                                                                                          Ongoing monthly budget reporting           Development of the 2021/22 budget
                                                                                            and support.                                 plan and proposed community
                                                                                                                                         engagement process.
Assets                                    Capitalisation of constructed and             Continued asset capitalisation to          Streamline asset data capture
                                            developer contributed assets to                 address backlog in Work in Progress          procedures.
                                            complete the year-end process.                  (WIP).                                     Commence scope and tenders for
                                          Comprehensive valuation of buildings                                                         2020/21 comprehensive valuation of
                                            and stormwater assets completed.                                                             parks and other infrastructure
                                          Desktop      indexation   revaluation                                                        assets.
                                            completed for road assets.                                                                 Commence the second stages of the
                                                                                                                                         three year asset data improvement
                                                                                                                                         project.
Statutory Reporting, Risk Management      Queensland Audit Office (QAO)                 Completion of the 2019/20 year end         QAO final external financial audit in
and Audit Compliance                        interim audit completed for the                 statutory reports and final external         September 2020.
                                            2019/20 year in May.                            financial audit.                           Review issues identified during
                                                                                          Finalise the review of changes to            external and internal audits to
                                                                                            accounting standards.                        improve Council’s internal controls.
Treasury, Investments and Banking         Review of long term cash flow                 Review of bank guarantee policy            Review of purchase card policy to
                                            implication to Council from the                 and processes to ensure best                 ensure optimal use of purchasing
                                            COVID-19 pandemic.                              practice approach.                           cards and effective management of
                                          Determine        loan      borrowing          Investigating Technology One CIA             fraud risk.
                                            requirements for the 2020/21 budget.            bank reconciliation module.
                                          Investment portfolio managed to
                                            ensure optimal return for Council in
                                            alignment with Investment Policy
                                            requirements.
Business As Usual Activities              Monthly      financial   performance          Annual 2020/21 performance plan            Implementation of Technology One
                                            reporting.                                      development for all staff.                   automated scanning and transacting
                                          Reduced payment terms for local               Recruitment of two vacant positions          of creditor invoices.
                                            suppliers to 7-days to assist with their        within the financial services branch.      Branch service review underway to
                                            cashflow        during      COVID-19          Improved fraud prevention controls           identify        opportunities   for


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