2020-08-11 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                          11 AUGUST 2020


BRANCH ACTIVITIES                         RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                           THE NEXT QUARTER
                                               pandemic.                                     under development to further                 improvements and efficiencies in
                                             Implementation of Technology One              mitigate any possible risk with              financial services operations.
                                               online system solution for processing         supplier bank details.                     Prepare branch COVID-19 recovery
                                               of   non-creditor payments and                                                             plan and activate as appropriate.
                                               reimbursements.
ICT
Technology One (T1) CI Anywhere (CIA)        CIA     online    requests   system         Early adopter involvement in new           Procure to pay stage 2 including e-
web   browser    based    functionality        implemented in June 2020.                     TechnologyOne digital experience             invoicing, processing with scanning
implementation                               Upgraded to the latest version of             meetings application (DXP).                  and automatic document matching,
                                               TechnologyOne           with    new         Further refinements of online request        and supplier portal introduction.
                                               capabilities.                                 system      functionality   including      Investigate implementation of next
                                             Extra cemeteries and plumbing                 introduction of Noosa Council app.           version of T1 software release.
                                               applications put online.                    Implementation of CIA e-recruitment        CIA         capital         budgeting
                                                                                             module.                                      implementation for 2021/22 budget
                                                                                           Implementation of CIA work orders            process.
                                                                                             and financial assets.                      Further     enterprise      budgeting
                                                                                           Investigation into CIA contracts             enhancements including fees and
                                                                                             module stage 2.                              charges functionality.
GIS Mapping                                  Risk assessment mapping for                 Upgrading to the new way of                Continuous improvement of mapping
                                               coastal hazards.                              exchanging           data        with        data.
                                             Noosa Plan biodiversity updates.              TechnologyOne        that    provides      GIS mapping projects.
                                             Mapping short term accommodation              opportunities for automation.
                                               data.                                       Mapping of capital works program.
                                             Processing as-constructed plans for
                                               Council capital works to allow asset
                                               management.
                                             Updated Nearmaps aerial photos
                                               from June available on Council
                                               mapping.
ICT Security                                 No security breaches during the             Eliminating vulnerabilities found by       Continuous improvement of ICT
                                               period.                                       external review.                             security to meet emerging threats.
                                             Vulnerability assessment conducted          Upgrading email security system to         Implementation of new security
                                               by external security firm.                    provide    improved      spam    and         controls to address risks in the ICT
                                             Monthly online cyber-security training        malicious email detection.                   Branch Risk Register.
                                               and email phishing test delivered.

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