2020-08-11 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                          11 AUGUST 2020



BRANCH ACTIVITIES                           RECENT ACHIEVEMENTS                         CURRENT PRIORITIES                           THE NEXT QUARTER
                                                 Road      and    Beckmans    Road           upgrade.                                     Beckman’s     Roads     intersection
                                                 intersection upgrade.                                                                    upgrade construction.
                                               Reviewed funding agreement for
                                                 Cooroy Noosa Road and Beckman’s
                                                 Roads intersection upgrade design.
Design decisions to be documented and          Design     decisions   are   being        Continue to document design                Develop a program of infrastructure
reported to the RPEQ or Council as               documented and reported to RPEQ.            decisions and report to RPEQ.                assessments based on level of risk.
required.                                      Standards are being included in           Continue to include standards in           Adopt process for documenting
Include standards in construction                construction drawings sets.                 construction drawings sets.                  Design decisions reporting to
drawing sets. Develop a program of
                                                                                           Continue to develop a process for            Council.
infrastructure assessments based on
                                                                                             documenting     design      decisions
level of risk e.g. traffic volumes audit
                                                                                             reporting to Council.
Assess lighting compliance risk at
roundabouts & crossings etc.
Define staff roles within Project              Staff roles have been defined within      Continue ongoing development of            Continuous improvement activities.
Management Plans and Improve                     current Project Management Plans.           tools and procedures.
awareness of previous project lessons          Lessons learnt register established       Continue     documenting   lessons
learnt summaries.                                and populated from recent projects          learnt summaries for completed
                                                 for future reference.                       projects future reference.
Provide high level corporate reporting of      Quarterly risk reporting is being         Continue to develop to report              Continuous improvement activities.
Project Risk to PCG, CWE and Council.            provided to PCG and CWE each                Quarterly risk to PCG and CWE.
                                                 quarter.
                                               Continue to refine smart sheet tool
                                                 for reporting high level corporate
                                                 reporting of Project Risk to PCG and
                                                 CWE.
Continually evolve contractor selection        Consultants / contractors are             Continue use of lessons learnt and         Continuous improvement activities.
process.                                         reviewed and scorecard developed            contractor references database for
Develop database of lessons learnt and           after project completion.                   completed projects.
contractor references.                         Lessons learnt and contractor             Continue to use consultants /
Review of consultants / contractors after        references database has been                contractors review scorecard for key
project completion.                              developed for key projects.                 projects.
North Shore Holiday Camp designed              Handover of project completed.            Defects management.                        Defects management.
and developed for sustainable tourism.         Final optimisation of bore water          Continue to manage ongoing                 Ongoing monitoring of performance
                                                 treatment and sewer systems.                revegetation works with Noosa &              and costs of water treatment and
                                               Project completed and handed over           District Landcare.                           sewer systems.
                                                 to Corporate Services - Property


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