2017-02-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                            7 FEBRUARY 2017


PLANNING AND INFRASTRUCTURE DEPARTMENT

BRANCH ACTIVITIES                            RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                             THE NEXT QUARTER
Building and Plumbing
Develop    and    implement    effective        Contractor/public meeting completed         Changes to plumbing legislation              Deliver changes in legislative reform
community consultation, engagement,               on 4 May 2016.                                meeting with Contractor, consultants           to consultants and contractors within
education and communications for                Benchmarking with Gympie Council              are planned in 2016/17                         the region by way of new flash and
making Building, Plumbing and Facilities          completed with future meetings              Further benchmarking meetings have             general meetings.
maintenance and applications by:                  planned                                       been planned with Gympie Regional
1. Holding at least 3 public and                Benchmarking of fees and charges              Council
    contractor meetings                           with    simular   service    delivery
2. Benchmarking with other similar                completed.        Recommendations
    Councils                                      contained within Building and
                                                  Plumbing Service Review
Ensure compliance with all legislated           Two day applications time frames are        Continue to maintain levels of               Develop       seamless    approval
response         timeframes           and         being met                                     legislative timeframes across the              processes and identify resource
communications with customers (internal         92% of Twenty day applications                Branch                                         management practices for proposed
agreed set KPIs and external legislative 2        timeframes are being met.                   Develop and implement a seamless               legislative changes.
and 20 day approvals/ 10 concurrence            Concurrence agency timeframes for             approval process for the introduction
agency)                                           building and plumbing are being met           of legislative change to adapt to
                                                                                                proposed reduced timeframes for
                                                                                                Local Governments obligations to
                                                                                                approve plumbing applications
Complete        effective     condition         Recent on-site facility audit program       Continue      to    develop       audit      Prepare letters and programme time
assessments/ proactive audits/ Council            (desk top and site inspection) has            programmes with asset management               frames for the delivery of selective
systems (asset management system), for            identified the need to request Council        team.                                          and systematic audit programs
all buildings                                     to consider a resolution for Council        Develop new condition assessment             Prepare communication for residents
                                                  Officers to undertake selective audit         programme with asset management                for the delivery of selective and
                                                  programme.                                    team                                           systematic audit programs
                                                Up grading of Council amenities             Undertake a desk top audit of all            Undertake      audits    of   Council
                                                  buildings is underway with a                  amenities blocks within Shire and              amenities blocks for the development
                                                  proposed audit identifying condition          prepare a programme for a complete             of budget review submissions.
                                                  assessment of all amenities to be             condition reporting programme                Look further into the delivery model
                                                  undertaken and Budget review to be          Prepare reports for Council to seek            (internal and/or external)
                                                  submitted to leadership team.(BR3)            Council resolution for a selective and
                                                                                                systematic inspection programmes
                                                                                                (on-site waste water facilities-
                                                                                                backflow prevention devices)


                                                                                                                                                               Page 119 of 141