2017-02-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                           7 FEBRUARY 2017


BRANCH ACTIVITIES                          RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                             THE NEXT QUARTER
Develop and implement condition audit         Completion of 47 audits                      Updating Council’s backflow device           Report to be compiled for State
programme for all Council owned                                                                register                                       Government (QBCC)
buildings

Continued Development of Project              Approval and delivery of Council             Agreement of contract to be released         Assessment of quotations           and
Management Delivery                             contract for security patrols for              for tender                                     identify suitable supplier
                                                Council owned buildings
Review the Buildings Business Continuity      Continuity Plan has been developed           Ensure by review, Council’s main             Review identified schedules of staff
Plan (Council Main Corporate Buildings)         and approved by Council                        frame computer station has allocated           who may work from home in such an
and develop testing schedules, and            Reveiw existing approved plan (Paul            connections        to    meet     plan         emergency
undertake a major exercise during the           Bright & Allan Hazell)                         requirements                                 Develop costing for the renovations
financial year                                                                               Identify staffing seating requirements         of depot building for seating
                                                                                               for such action if required                    allocations
Ensure all planned WHS Actions are            Identified officer within the team has       Timeframe management processes               Identified staff to continue to deliver
undertaken and any RAP's are acted              been approved as WH&S Co-                      are developed and implemented.                 RAP to next staff meeting
upon within agreed timescales                   ordinator                                    Continue to ensure all PPE is
                                              RAPs have been included within staff           provided for staff and utilised within
                                                meetings                                       the team
Prepare for and implement effective           Noosa      Council      representatives      Further develop the management of          Develop Fees and Charges for new
responses to the legislative changes to         attended two legislation workshop in           actions for the introduction of new          legislative obligations
the Plumbing Act amendment                      Brisbane                                       proposed changes for plumbing
                                                                                               applications.
                                                                                             Develop new templates for the
                                                                                               introduction of new legislation
Business as Usual Activities                  Existing preventative maintenance            Legislative time frames for all            Maintain 2 day & 20 day approval
                                                programmes meeting expectations                applications                                 legislative timeframes.
                                              Consistent decision making process           Continuation        of     preventative    Maintain        existing     preventative
                                                is working well for all concurrence            maintenance programs                         maintenance programmes for all
                                                agency and plumbing applications             Preparing contract documentation for         Council      owned       buildings   and
                                                over the last quarter                          Councils security delivery in regards        emenities.
                                              Delivery of Council on-site waste              to Security Patrols                        Continue to monitor electronic
                                                water facilities audit program               Undertake an audit of all Council            scanning of existing building files.
                                                (45% complete)                                 owned infrastructure related to            Prepare transition of existing building
                                                                                               security assets.                             files that fall outside of Noosa region
                                                                                             Delivery of contract works for the           to be transferred to relevant Councils.
                                                                                               lower mill site Cooroy                       (70% completed)



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