2017-02-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                  7 FEBRUARY 2017


REPORTS FOR NOTING BY THE COMMITTEE
8                        OPERATIONAL PLAN PROGRESS REPORT - 2ND QUARTER 2016-17
DOCUMENT INFORM AT ION




Author                             Chief Executive Officer, Brett de Chastel
                                   CEO’s Office

Index                              ECM/ Subject/ Corporate Planning

Attachments                        1.   Operational Plan Progress
                                   2.   Key Performance Indicators


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee Meeting dated 7 February 2017 providing an update on progress with the
implementation of the Operational Plan to 31 December 2016 and details of Council’s Key
Performance Indicators.


REPORT
As usual, this quarterly report is in two parts. The first part provides Council with an overview of
progress in implementing the annual Operational Plan. The second part focuses on the Key
Performance Indicators (KPIs) which are reported to Council on a quarterly basis.

This report relates to the second quarter of the 2016/17 financial year.

1.                       OPERATIONAL PLAN UPDATE

Only the major initiatives are included in the Operational Plan with day to day “business as usual”
activities included in Branch Plans.

The Branch Plans are being used by Managers to manage day to day activities. They are an
effective tool for ensuring that all of the “business as usual” activities are undertaken and that any
minor projects are followed through. They are reported to Council by Directors on a quarterly basis.

Details of each Operational Plan project is set out in Attachment 1 with an assessment of whether
the issue in completed, on target or behind schedule. Comments are also provided for the
information of Councillors about the status of each issue. It is important to note that this is “as at
31 December 2016” i.e. the end of the second quarter and in some instances, the actions have
been advanced further since that time.

There are 30 initiatives in the Operational Plan. The current status of those projects is:

                       Not started: 0
                       Behind Schedule: 9
                       On track: 21

This progress profile is slightly improved on the first quarter of the financial year.


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