2017-02-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                        7 FEBRUARY 2017


CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES                           RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                          THE NEXT QUARTER
Financial Services

Rolling financial revaluation process for      Desktop revaluation for all categories       Scope for indexation of assets under      Capitalisation    of     developer
infrastructure assets                            undertaken                                     development and briefing note for           contributed assets and progressive
                                                                                                Auditors to be provided for their           write-on of completed capital works
                                                                                                planning visit in February                  projects
Banking services tender                        Banking services tender finalised in         Review        opportunities      for      Implementation of automated file
                                                 December 2016                                  improvements based on information           transfers to reduce audit risk
                                                                                                provided through the tender process
Business as Usual activities                   Financial statements and Community           Ongoing budget review to be               Collation of proposed next budget
                                                 Financial Report published in Annual           undertaken using 31 January figures         review adjustments
                                                 Report                                       Management of 2017/18 budget              Finalise development of reporting
                                               Development of 2017/18 budget                  milestones                                  framework     for   related   party
                                                 guidelines, templates and systems            Monthly       financial performance         transactions
                                               Management of investments in                   reporting                                 Review of budget requests and
                                                 accordance with policy                       Review ethical investment protocols         proposed initiatives as part of
                                                                                                as part of the review of Council’s          2017/18 budget development
                                                                                                Investment Policy                         Quarterly performance plan reviews
                                                                                              Quarterly performance plan reviews          for all staff
                                                                                                for all staff
ICT

TechnologyOne new systems solution -           ICT is testing the new cloud version         Further    testing   of   the    new      Review of migration and post project
migrate to new cloud version                     and    monitoring    progress   with           TechnologyOne cloud solution prior          review
                                                 TechnologyOne       on   outstanding           to go live
                                                 issues                                       The go-live date is 27 February 2017
                                                                                              Communication of changes and new
                                                                                                features to staff
TechnologyOne CI Anywhere (web                 HR are rolling out the new online staff      New CI Anywhere procurement               Planning       implementation     of
browser based) functionality to simplify         appraisal system                               systems to simplify procurement are         upcoming              TechnologyOne
systems and make them accessible on                                                             being scheduled                             functionality including new property
mobile devices                                                                                Implementation of new CI Anywhere           and rating system
                                                                                                meetings and minutes software
                                                                                                including configuration, testing and
                                                                                                training


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