2017-02-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                      7 FEBRUARY 2017



BRANCH ACTIVITIES                       RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                           THE NEXT QUARTER
Support Council’s   Audit and   Risk       Coordination    of    agenda  and            Co-ordinate outstanding internal           Coordinate Agenda for February
Working Team                                 preparation of Governance and Risk             audit recommendations from Cash              Audit and Risk Committee Meeting.
                                             related documents and reports for              Handling and Waste Charges                 Coordinate and track progress of
                                             Council’s Audit and Risk Committee             Reconciliation Internal Audits.              action items resulting from February
                                             Meeting of 14 October 2016.                                                                 Audit and Risk Committee meeting.
Coordination of Council’s Business         Progress the development           and       Support Waste Coordinator with             Plan comprehensive formal business
Continuity Framework                         completion of BCP’s.                           finalising draft Waste Recovery BCP          continuity testing program with
                                                                                            for approval by the Leadership Team.         operational BCP owners.
                                                                                          Support Operational BCP Owners
                                                                                            (ICT, Customer Service, Building and
                                                                                            Plumbing) with developing project
                                                                                            plans for implementing plans and
                                                                                            developing various testing exercises.
Review of Council’s    Administrative      Completed review of other local              Consult with the Executive Manager         Make recommendations to Council
Actions   Complaints   Policy    and         government Administrative Complaints           and Leadership Team regarding                regarding any proposed changes to
Processes                                    Policies and Procedures.                       proposed amendments.                         the policy.
                                           Identified      opportunities    for                                                      Communicate any changes to the
                                             improvement.                                                                                policy to the relevant service areas.
Local Law Review 2016/17                   Liaised with Local Laws regarding            Support the CSD to develop a project       Identify required amendments to
                                             prospective review of Council’s Local          plan for review of Council’s current         Local Laws and workshop with
                                             laws.                                          Local Laws.                                  Council prior to coordinating the
                                                                                                                                         formal amendment process.
Governance Framework                       Progressed the development of                Finalise proposed changes incl. and        Report to Council expected early Q4.
                                             Council’s Governance Framework.                incorporate PID policy.
Business as Usual activities               Supported Council’s Parks and                Refine draft Governance Team’s             Finalise    review    of    Council’s
                                             Gardens Branch (Management of                  KPI’s.                                       Compliance and Enforcement Policy.
                                             Trees on Council’s Land).                    Support Council’s Planning and             Formalise team procedures.
                                           Annual Report 2015/16 adopted by               Infrastructure area (management of         Develop Right to Information and
                                             Council and published on Council’s             unapproved structures within the             Information Privacy refresher training
                                             website.                                       Road Reserve).                               for the organisation.
                                           Receipt of LGM Qld. Excellence Award         Review and improvement of CEO
                                             for Risk Management (OCT 2016)                 Financial Delegations Register.
                                           Assist in the co-ordination of the
                                             update report for the Operational Plan.




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