2016-04-05 Post Election Meeting Agenda

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e  Economy class travel is the standard, unless otherwise approved;
      e  Any fine issued whilst undertaking Council business is the responsibility of the Councillor
         incurring the fine;
      e  Travel insurance is provided for all Councillors on Council business.
      3.1. Meals when travelling for Council business
      The reimbursement of meal costs of Councillors when travelling on Council business may be made
      using one of the two methods below:
      Method 1 - Council will reimburse the reasonable cost of meals where a Councillor:
      e  Incurs the cost personally; and
      e  Is not provided with a meal within the registration costs of the approved activity/event; and
      e  Produces a valid tax invoice.

      Method 2 - If a Councillor is unable to produce a tax invoice and seeks reimbursement for meals
      while attending official Council business, he/she may claim up to the maximum meal allowance in
      accordance the Australian Tax Office (ATO) standards.
      Expenses relating to the consumption of alcohol will not be reimbursed.
      3.2  Accommodation

      Councillors may need to stay away from home overnight while attending to Council business.
      When attending conferences, Councillors should take advantage of the package provided by
      conference organisers (if offered and applicable) and therefore stay in the recommended
      accommodation unless prior approval has been granted by the Chief Executive Officer.
      All accommodation associated with Council business will be booked and paid for by Council.
      Suitable accommodation will be sought within a reasonable distance to the venue in which the
      Councillor is to attend.

      Overnight accommodation will be reimbursed when a Councillor is unexpectedly required to stay
      outside the Sunshine Coast Region and it is unreasonable to expect the Councillor to return home
      for the night (accommodation selected should be of a reasonable standard and appropriately
      priced).
      4    Private Vehicle Usage

      The use of a Councillor's private vehicle for Council business (as defined) will be reimbursed by
|     Council.
      Councillors fexcludingthe-Mayor) —may elect one of two options regarding this reimbursement
      below:

      Option 1
      Councillors accept an annual payment of $5,000 as reimbursement for the use of their private
      vehicles on Council business.

      Option 2
      Councillors may make a monthly claim for reimbursement of use of their private vehicles on
      Council business by submitting the appropriate form detailing the relevant travel based on log book
      details.

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