2016-04-05 Post Election Meeting Agenda

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The amount reimbursed will be based on the published AustratantaxOfficeATO business use of
motor vehicle cents per kilometre methed—andkiiemetre rate applicable at the time of travel.
Councillors will be provided with an appropriate log book to assist in this process.

5     Hospitality
Councillors may have occasion to incur hospitality expenses while conducting Council business,
apart from civic receptions organised by Council. The Mayor may particularly require additional
reimbursement when entertaining dignitaries outside of official events.
To allow for this expense, the following amounts can be claimed:
e     Councillors up to $500 per annum
°     Mayor up to $5,000 per annum
To claim, the Mayor or Councillor must provide a written statement of whom they entertained and
an indication of the costs. Receipts should be provided. All expenses relating to this category must
comply with Council's Entertainment and Hospitality Expenditure Policy.

6     Administration Tools and Access to Council Office Amenities

Councillors will be provided with the following:
e     Access to suitable hot desks at the Tewantin Office and Council meeting rooms for usage as
      required;
°     Administrative support at the Tewantin Office;
e     Use of Council landline telephone and internet access at the Tewantin Office;
e     Access to a printer, photocopier, paper shredder at the Tewantin Office;
°     Access to a Fax and/or scanner at the Tewantin Office;
°     Any other administrative necessities, which Council resolves, are necessary to meet the
      business of Council.

In addition to the above, the Mayor will be provided with a separate office and an administrative
officer for administrative support.
Councillors are expected to comply with the same conditions of use, guidelines and processes for
business and communication tools that apply to employees.

7     Safety Equipment
Council will provide to Councillors necessary safety equipment for use on official business as and
when required.

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