2016-04-05 Post Election Meeting Agenda

POST ELECTION MEETING AGENDA                                                           5 APRIL 2016


The General Committee has the responsibility to deal with matters not dealt with at the Planning
and Environment Committee and the Services and Organisation Committee.

As a matter of protocol, matters are referred to the General Committee for consideration when a
Councillor does not agree with the staff recommendation or when the matter is so significant that
it should be considered by all Councillors. Our protocol requires a Councillor to request a matter
be referred to the General Committee with such a request being made to the relevant
Chairperson of the Committee or via the CEO, generally prior to the Committee meeting.

The rules for the conduct of Standing Committees are dictated by the Local Government Act
2009 the Local Government Regulation 2012 and Council’s Standing Orders.

Standing Committees can only deal with the subject matters for which they are formally
established, they have no statutory powers and can only recommend a course of action to the
Council unless formal delegation of power by the Local Authority has been given. It is not
proposed to have Standing Committees with decision making powers.

Like the Ordinary Meeting, Standing Committees are open to the public unless a meeting is
closed pursuant to section 275 of the Local Government Regulation 2012. Noosa Council has
always had a tradition of not closing meetings to the public unless there is a clear legal
requirement or need to do so. Items for Council consideration are placed on the agenda of the
appropriate Committee by the CEO.

In relation to the conduct of Standing Committees, section 267 of the Local Government
Regulation 2012, states that a local government may appoint a chairperson of each Committee
or alternatively, the Committee may appoint a chairperson if the Council does not make such an
appointment. The proposal is that each Committee can appoint their own chairperson. This
enables more flexibility in the future if we wish to provide other Councillors with the opportunity to
gain experience in chairing Committee meetings.

It is also proposed that the meetings of the Committees occur in the Tewantin office generally on
a monthly cycle during the remainder of 2016 as follows:
    Planning and Environment Committee, on the Tuesday morning prior to the week of the
      General Committee Meeting and the Ordinary Meeting, commencing at 9.30am.
      The first meeting of the Planning and Environment Committee is scheduled for 19 April
      2016.
    Services and Organisation Committee, on the Tuesday afternoon prior to the week of
      the General Committee Meeting and the Ordinary Meeting, commencing at 1.30pm.
      The first meeting of the Services and Organisation Committee is scheduled for 19 April
      2016.
    General Committee, on the Monday prior to the Ordinary Meeting, commencing at 10am.
      The first meeting of the General Committee is scheduled for Tuesday 26 April 2016 (due to
      Monday being the ANZAC Day public holiday).
    Ordinary Meeting, on the third Thursday of each month, commencing at 6pm.
      (The first Ordinary Meeting is scheduled for 28 April 2016. This will be the fourth Thursday
      of April due to the timing of the Post Election meeting.)

Special Council Meetings
It should be noted that Special Council meetings can be called to deal with specific issues if
required. In accordance with past practice, these would be generally called for issues such as
the consideration of the Council budget or the budget adoption.


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