2014-06-17 Infrastructure and Services Committee Agenda

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                                      17 JUNE 2014


Civil Operations

8                         1314T004 PAVEMENT MARKING SERVICES TENDER ASSESSMENT
DOCUMENT IN FOR MATI ON




Author                               Civil Operations Manager, Allan Hull
                                     Planning & Infrastructure Department

Index                                ECM/Subject/Contracting/Roads Construction
                                     ECM/Project/1314T004 Pavement Marking Services

Attachments                          Nil


EXECUTIVE SUMMARY
This report considers the provision of pavement marking services to support Council’s
construction and maintenance operations.
This is a schedule of rates contract for an initial period of two (2) years with an anticipated
commencement date of 1 July 2014. There will be the option to extend for a further one (1) term
of up to twelve (12) months at Council’s discretion.
Council received six (6) tender submissions. After assessment, it is recommended that the
contract be awarded to Cook Family Holdings Pty Ltd as trustee for The Cook Family Trust,
trading as Suncoast Roadmarking.
RECOMMENDATION
That Council note the report by the Civil Operations Manager to the Infrastructure & Services
Committee Meeting dated 17 June 2014 and:
A.                        Award contract 1314T004 for Pavement Marking Services to Cook Family Holdings Pty
                          Ltd as trustee for The Cook Family Trust t/as Suncoast Roadmarking for a two (2) year
                          period commencing 1 July 2014 and expiring on 30 June 2016 and,
B.                        Authorise the exercise of the option to extend the contract for a further twelve (12) months,
                          subject to:
                          1.    Satisfactory performance by the contractor during the previous contract period;
                          2.    Review of the contractor’s proposed rates for the subsequent 12 month period which
                                is to be undertaken at least two (2) months prior to the end of the contract period; and
                          3.    Infrastructure & Services Committee approval as least one (1) month prior to expiry
                                of the contract period.


REPORT
The invitation of public tenders for Pavement Marking Services was advertised in the Noosa
News on Friday 18 April and in the Sunshine Coast Daily on Saturday 19 April 2014.
At tender box close on 14 May 2014, the tender documents had been downloaded 28 times and
submissions had been received from six (6) respondents:
1.                        Allstate Linemarking Services
2.                        Avante Linemarking
3.                        Diggerman
4.                        Dingo Road Services
5.                        Suncoast Roadmarking
6.                        Sunshine Coast Linemarking
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