2018-01-15 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                              15 JANUARY 2018


Council entered into contract 1718Q043 – Stage 1 with ERM for the procurement and project
management of Solar Systems and Electrical Metering for the amount of $11,800 excl. GST.

This Stage 1 contract includes the following services/deliverables:
1.    Metering reviews – a review of Council’s current electricity metering equipment and
      capacity to utilise energy management systems at each location;
2.    Preparation of Report specifying the recommended design for the installation of appropriate
      energy management systems at each site;
3.    Undertake subsequent procurement process on behalf of Council for sourcing of suitable
      contractors to undertake the supply and installation of appropriate solar PV systems for
      each of the four nominated sites system/s and the supply and installation of the
      recommended Energy Management Systems. This included:
      a.      Tender/specification development,
      b.      Invitation to Quote;
      c.      Evaluation of contractor responses; and
      d.      Recommendation (to Council) of suitable contractors.
4.    ERM, as Principal Contractor, to project manage all stages (and sub-contractors) of the
      supply and installation, as approved by Council.

Subsequently, ERM completed a procurement process in accordance with the Sound Contracting
Principles; and it being at the sole discretion of Noosa Council to approve any third party/s
subcontractors, recommended by ERM, as a result of the procurement process.

ERM requested tenders from the following solar providers:
 Cherry Energy
 Solgen Energy
 Infiinite Energy
 Uni-industries
 Planet Ark Power
 24/7 Energy

Tenders were required to submit their responses to ERM by 8 December 2017 for ERM Energy
to review evaluation and provide a recommendation to Council. All tenders provided a formal
quotation with the exception of Uni Industries who declined to submit a formal offer.

5.    Tender Assessment
ERM Power undertook an evaluation of all offers based on the following criteria:

 Factor                                           Percentage
                                                   Weighting
 Quote Compliance                                       10%
 Quality of submission                                  10%
 Competitiveness of submission (pricing)                20%
 Local representation & coverage                        20%
 Technical compliance                                   20%
 Experience                                             20%




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