2018-01-15 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                               15 JANUARY 2018


As a result of the evaluation ERM recommended Solgen Energy as the preferred contractor with
the tendered price of $220,116.25 (net of Small Technology Certificate rebates and excl. GST),
for Councils consideration/approval.
The recommendation is based on:
 Solgen Energy complying fully with all of the requirements as listed in the procurement
    documentation issued by ERM;
 Solgen Energy holding all relevant accreditation, insurances and robust Quality Management
    Systems and Workplace Health & Safety processes;
 ISO 9001 / ISO 14001 / AS/NZS 4801 accreditation;
 Solgen Energy proposing to utilise Tier 1 equipment with market-leading warranties;
 Solgen Energy providing the most cost competitive quotation for the Project;
 Solgen Energy proposing optimal system sizing for each site;
 Inverters proposed (SolarEdge) – more efficient, safer to operate and provide monitoring
    down to panel level, ensuring the system is operating efficiently. The system will also monitor
    grid supply. SolarEdge comes with DC optimiser technology that minimises the impact of
    shading;
 Solgen Energy agreeing to utilise a local Sunshine Coast sub-contractor;
 Solgen Energy being able to commence works immediately, and completion dates meeting
    expected timelines;
 Solgen Energy demonstrating their ability to deliver commercial grade solar projects at scale;
 In addition, Solgen Energy has offered a performance guarantee on output of 90% for 3
    years, and was the only provider to do so;
 There were no exclusions highlighted;
 All components required to deliver the project were factored into their delivered price to
    Noosa Council; and
 Solgen Energy has also included all costs associated with ensuring zero export at sites
    over 30 KW (relevant protection) and grid connection costs with Energex in their delivered
    cost.

The tendered price from Solgen Energy represents a competitive price, together with their
demonstrated ability to meet the non-price criteria of the ERM procurement process. Solgen
Energy demonstrated significant previous experience with construction of similar projects, a
strong track record, will utilise local Sunshine Coast installers and have the necessary
resources to meet Council’s program to complete these works by April 2018.

Under this Stage 2 contract a fee of 15% of the awarded Solar contract/s value will be payable to
ERM for the project management of the design, supply and installation of the Solar Systems.
This fee is $33,017.00 (GST Exc.) and represents good value to Council for the expertise and
resources, offered by ERM, that Council otherwise would not have available in-house.


Previous Council Consideration
Ordinary Meeting Minutes, 21 September 2017, Item 5, Page 21
That Council note the report by the Carbon Reduction Project Officer to the General Committee
Meeting dated 18 September 2017 providing a summary of the activities undertaken in
accordance with Council’s Zero Emissions Noosa Organisational Strategy.




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