2018-01-15 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                            15 JANUARY 2018


2.   Expressions of Interest
An EOI for Management Services for the Cooroy RV Stopover was advertised in the Noosa
News and Cooroy Rag and listed on Council’s website. A number of potentially interested parties
and community groups were also advised directly. Respondents were invited to submit
applications to LG Tenderbox, Council’s e-tender portal, with applications closing on 17 October
2017. The EOI supporting material comprised of:
   An EOI Invitation providing background and outlining the management services sought by
     Council;
   The facility’s MCU Development Approval;
   A schedule of operational and maintenance requirements;
   Visitor history data;
   Indicative schedule of annual interruption dates (i.e. Pony Club and Car Club event dates);
   Draft Management Agreement; and
   Site Disaster Management Plan.
There were 22 downloads of the EOI material from separate entities through the e-portal and 5
formal EOI submissions were received.
An evaluation panel comprising of Council property, governance and procurement staff reviewed
the submissions in accordance with the assessment criteria and obligations under Council’s EOI
processes. The panel’s summary evaluation spreadsheet is included as Attachment 1. Brief
discussion of the submissions is provided below.
   Ezy Adventures
The assessment panel noted the respondent’s relevant tourism industry experience but deemed
its submission to be non-conforming because provision of an on-site caretaker was not proposed.
Ezy Adventures propose to run the facility by a sole resident from Noosa Heads, which does not
comply with the EOI invitation and supporting material, including a number of identified
mandatory management responsibilities of critical importance.
   Cooroy Chamber of Commerce
The respondent was considered to have access to a network of local business and community
members and have reasonable capacity to undertake the management services. However, the
assessment panel had concerns with the proposed ongoing use of rostered volunteers to run the
site, uncertainty with the process to find and appoint caretakers and the Chamber’s lack of
relevant experience.
   Crimmins Enterprises Pty Ltd
The respondent is the incumbent manager of the RV Stopover and also manages Council’s
Boreen Point Camp Ground. The assessment panel noted Crimmins Enterprises’ management
of those facilities has been to a high standard and met Council expectations and considered the
respondent to have excellent relevant track record and experience.
   Glenbrae Operations Pty Ltd
The respondent operates the Cooroy No Worries RV Stop on the outskirts of Cooroy. The
assessment panel noted Glenbrae Operation’s facility is similar to Council’s, is understood to
have operated successfully for a number of years and is well regarded. The panel considered
the respondent’s relevant track record and experience to both be very good.
   Cooroy Future Group Inc.
The respondent was considered to have access to a network of local business and community
members and have reasonable capacity to undertake the management services. However, the
assessment panel had concerns with the proposed ongoing use of rostered volunteers to run the
site and the Group’s lack of relevant experience.

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