2018-01-15 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                           15 JANUARY 2018


Fee Proposals
The management fee proposal (price) comprised half of the EOI assessment criteria weighting.
Based on 2016/17 visitation figures the fee proposals equated to:
                                    Cooroy           Crimmins                Glenbrae        Cooroy Future
                                 Chamber of         Enterprises             Operations              Group
                                  Commerce
Take of Fees                            100%                  100%                100%                50%
Annual Retainer                          $Nil                $5,000               $7,500           $18,000
Estimated Total
Remuneration: (based on              $16,070                $21,070             $23,570            $26,035
FY16/17 visitation)

3.       Options Review
The current management model represents one of a number of options available to Council.
Details and discussion of the primary options is provided below.
Option 1: Modified Management Model with New Cost Savings
The EOI process has resulted in potential cost savings for the management of the site. The
submission by the recommended respondent, Crimmins Enterprises, represents a saving of
$5,215 against the existing arrangements, based on:
                                                  Crimmins Enterprises’            Crimmins Enterprises’
                                                   existing management                    proposed new
                                                                 terms                management terms
Take of Fees:                                                            50%                         100%
Total Fee Take ($):                                                    $8,035                      $16,070
Annual Retainer:                                                      $18,250                       $5,000
Total Remuneration: (based on 2016/17                                 $26,285                      $21,070
visitation of 1,607 visitor nights)

In addition to this cost saving, the following further changes to the existing model are proposed:
 Council to cease using a proprietary 3rd party booking platform, licence costs for which are
   approximate $2,500 per year. RV Stopover manager to be responsible for its own booking
   arrangements.
 Public liability insurance to be the responsibility of the manager and no longer reimbursed by
   Council.
Both these responsibilities were incorporated in the EOI’s management model. A comparison of
the previous and posed trading position (using 2016/17 visitation figures) is detailed below.
Running Costs                                                           2016/17                  Proposed
Water supply (dump point and caretaker’s amenities)                      $1,000                     $1,000
Electricity supply (dump point and caretaker’s amenities)                $2,500                     $2,500
Fees for third party online booking system                               $2,500                         $-
Health Licence annual fee                                                $ 500                      $ 500
PL Insurance                                                             $1,300                         $-
Minor maintenance/civil                                                  $1,000                     $1,000
Total:                                                                   $8,800                     $5,000




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