2019-07-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                               9 JULY 2019


Previous Council Consideration
Ordinary Meeting, 19 July 2018, Item 1, Page 9
That Council note the report by the Property Officer to the Services & Organisation Committee
Meeting dated 10 July 2018; and
A.       Note the Expired Community Tenure Agreements and Renewal Status provided at
         Attachment 1 to the report;
B.       Authorise the CEO to enter into tenure renewal negotiations with all community
         organisations detailed in Attachment 2 to the report in accordance with the Community
         Purpose Land and Infrastructure Tenure Policy; and
C.       Apply the exception to the requirement for tendering of the leases under Section 236 (1) (b)
         (ii) of the Local Government Regulation 2012 as the leases are to community
         organisations.

Finance
Council requires formal tenure arrangements to ensure that effective asset management
arrangements and group obligations are documented including ongoing maintenance of buildings
and facilities in line with asset management plans.

Risks & Opportunities
Security of tenure is often a requirement of government agency (including Council) funding
programs that community organisations access. Groups may potentially be overlooked for
funding opportunities for projects and programs which improve facilities and build community
capacity if secure tenure arrangements are not in place.

Consultation
External Consultation - Community & Stakeholder
Nil.

Internal Consultation
Community Development Manager
Property Manager
Community Development Officer

Departments/Sections Consulted:

       Chief Executive Officer   X   Community Services                      X   Corporate Services
       Executive Officer             Director                                x   Director
       Executive Support         x   Community Development                       Financial Services
                                     Community Facilities                        ICT
                                     Libraries & Galleries                       Procurement & Fleet
                                     Local Laws                              x   Property
                                     Waste & Environmental Health                Revenue Services

       Executive Services            Environment & Sustainable Development       Infrastructure Services
       Director                      Director                                    Director
       Community Engagement          Building & Plumbing Services                Asset Management
       Customer Service              Development Assessment                      Buildings and Facilities
       Governance                    Economic Development                        Civil Operations
       People and Culture            Environmental Services                      Disaster Management
                                     Strategic Land Use Planning                 Infrastructure Planning,
                                                                                 Design and Delivery




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