2019-07-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                  9 JULY 2019


2                        PROPOSED TENURE RENEWALS AND TENURE RENEWAL STATUS UPDATE -
                         COMMUNITY ORGANISATIONS
DOCUMENT INFORM AT ION




Author                             Property Officer, Hayley Jamieson
                                   Corporate Services Department

Index                              ECM/ 46.01 PROPERTY MANAGEMENT / Leases

Attachments                        1.    Expired Community Tenure Agreements and Renewal Status
                                   2.    Expiring Community Tenure Agreements to 31 December 2020


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Property Officer to the Services & Organisation Committee
Meeting dated 9 July 2019 and:
A.                       Note the Expired Community Tenure Agreements and Renewal Status provided at
                         Attachment 1 to the report.
B.                       Authorise the CEO to enter into tenure renewal negotiations with all community
                         organisations noted in Attachment 2 Expiring Community Tenure Agreements to the report
                         in accordance with the Community Purpose Land and Infrastructure Tenure Policy; and
C.                       Apply the exception to the requirement under Section 236 (1) (b) (ii) of the Local
                         Government Regulation 2012 for disposal of a valuable non-current asset other than by
                         tender or auction if the valuable non-current asset is disposed of to a community
                         organisation.


REPORT
Council administers 90 community tenure arrangements across the shire, relating to Council
owned or controlled land provided for use to various community organisations. Since the July
2018 update report to Council, the number of tenure agreements has increased by 1, and 9
tenure agreements have been completed (see Attachment 1).There are currently 5 expired
tenure agreements which are at various stages of renewal which are also noted in Attachment 1.

The new tenure agreements noted at the end of Attachment 1 are a result of new tenure requests
or existing groups that have occupied a site without formal tenure, and will be added to the total
number of tenure agreements under administration once completed. The Property branch will
continue to liaise with the Community Development branch to renew all agreements as efficiently
as possible.

There are a further 3 community tenure agreements that will expire by 31 December 2020
(Attachment 2). These 3 tenure agreements will be renewed in accordance with the Community
Purpose Land and Infrastructure Tenure Policy which was endorsed by Council at the March
2015 Ordinary Meeting.

Under Section 236(1)(b)(ii) of the Local Government Regulation 2012, Council can apply the
exception, by resolution, for the disposal of a valuable non-current asset other than by tender or
auction if the valuable non-current asset is disposed of to a community organisation.

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