2019-07-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                      9 JULY 2019


          Agreeing that building maintenance by Council is at Council’s discretion subject to its
            independent assessment and asset maintenance planning;
C.    Authorise the CEO to enter into a 3-year Trustee Permit, as generally outlined above; and
D.    Agree to negotiate a long-term Trustee Lease over Lot 165 MCH5180 for the new Peregian
      Beach Surf Club entity, subject to satisfactory performance and progress under the Trustee
      Permit.



REPORT
1.    Purpose
The purpose of this report is to provide the results of the Expression of Interest (EOI) undertaken
for community activation of Level 1 of the Peregian Surf Club building.
2.    Background
A report outlining the recent history of the Peregian Surf Club, approaches to utilise the building,
and a proposed public EOI for the upper level was considered by Council at its March round of
meetings. Council resolved to proceed with the EOI process and formally invite Surf Life Saving
Queensland Sunshine Coast Branch to submit a proposal.
3.    Expressions of Interest Overview
The EOI was advertised in the Noosa News, listed on Council’s website and noted in local
newspaper articles. A number of potentially interested parties and community groups were also
advised directly. Respondents were invited to submit applications via Vendor Panel, Council’s e-
tender portal, with submissions closing on 11 June 2019. The EOI supporting material
comprised of:
 An EOI Invitation providing background and outlining the Trustee Permit proposed by
   Council;
 A floor plan of the building’s upper level;
 A draft Trustee Permit for the premises; and
 A schedule of operational and maintenance requirements;
There were 19 downloads of the EOI material from separate parties through the e-portal and 2
formal EOI submissions were received from the following parties:
 Ocean Life Saving Association Inc.
 Surf Life Saving Queensland Sunshine Coast Branch Inc.
Notably, a number of groups that had previously indicated interest in the premises did not lodge a
submission.
4.    EOI Assessment
An evaluation panel comprising of Council property, corporate and community facilities staff
reviewed the submissions in accordance with its obligations under Council’s EOI processes and
Council’s adopted assessment criteria, being:
 Space utilisation plan – 15%;
 Contribution to local community – 50%;
 Resources, capacity and affiliations – 20%; and
 Environment and sustainability measures – 15%.



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