2019-07-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                    9 JULY 2019


6                        COUNCILLOR MEETING ATTENDANCE BY TELECONFERENCE AND LEAVE OF
                         ABSENCE
DOCUMENT INFORM AT ION




Author                              Chief Executive Officer, Brett de Chastel
                                    CEO’s Office

Index                               ECM/ Subject/ Council Meetings General

Attachments                         Nil.



EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee Meeting dated 9 July 2019 and:
A.                       In accordance with Section 276 of the Local Government Regulation 2012, Council provide
                         approval for Cr Jackson to attend Council’s Ordinary meetings of 18 July 2019 and 15
                         August 2019 by teleconference; and
B.                       In the event of any technological complications preventing Cr Jackson from attending the
                         meetings by teleconference as outlined in Item A, in accordance with Section 162 of the
                         Local Government Act 2009, Council provide Cr Jackson with a leave of absence for the
                         Ordinary meetings of 18 July 2019 and 15 August 2019.



REPORT
On 22 June 2019, Cr Ingrid Jackson advised the Mayor and CEO that she would be away
overseas from mid-July to mid-August 2019. Cr Jackson has requested to attend the 18 July
2019 and 15 August 2019 Ordinary meetings by teleconference.

Section 276 of the Local Government Regulation 2012 allows for a Councillor to attend a meeting
via teleconference provided that the local government has approved the teleconferencing
arrangement. Section 276 of the Regulation is provided below for information:

“276 Teleconferencing
(1) Teleconferencing is the use of a telephone, video conferencing equipment or other means
     of instant communication that allows a person to take part in discussions as they happen.
(2) A local government may allow a person to take part in a meeting by teleconferencing.
(3) A councillor taking part in a meeting by teleconferencing is taken to have attended the
     meeting if—
     (a) the councillor was simultaneously in audio contact with each other person at the
            meeting; and
     (b) the local government approved the teleconferencing arrangement.”




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