2014-01-13 Deamalgamation Report Attachment

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aA    ee                            Allocation Principles

                                    general allocation is made based on the proportion of budgeted general rates

                                    Working group required to identify and provide an agreed schedule of
                                    allocated small plant and tools as at 31 December 2013

                                    Principle 1— Physical location of artwork according to new LG boundary

                                    Principle 2 — Exceptions to principle 1 to be bought to the working group
                                    where artwork of significant regional value has moved location. The artwork
                                    in question can then be transferred to its original location
                                    Principle 3 — Where a specific grant or donation of artwork has been used to
                                    purchase the artwork for a specific location and the artwork has since been
                                    relocated

                                    Principle 4 — Artworks purchased since amalgamation and not covered by
                                    principle 3 are allocated based on the proportion of budgeted general rates
                                    where they are of significant value

                                    Finance Branch to determine allocation based on existing records with
                                    assistance from Other Departments as and when required

 Recommendations and Future Actions

 To further progress the process of allocating financial and non-financial assets, the Transfer Committee should
 adopt a set of agreed allocation principles as soon as possible given the associated service delivery implications
 for both Councils from 1 January 2014. The principles are required to guide future decision making and ensure
 consistent and equitable outcomes are achieved.

 Working groups will need to be established, particularly with respect to reviewing current financial system
 asset allocations as well as identifying and allocating non-financial assets. It is expected that existing registers
 and schedules of items currently in use will be available to support the process. Working group discussions and
 negotiations will need to occur in good faith to achieve an equitable and fair asset allocation outcome for both
 Councils.

 The following working groups are recommended to be formed:

 1.  Information Communication Technology

 2.  Building Furniture and Equipment

 3.  Fleet and Major Plant

 4.  Small Plant and Other Tools / Equipment

 5.  Library Catalogue

 Key representatives from both SCC and the Noosa Transfer team will need to be appointed to each group to
 drive outcomes within required timeframes.

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