2018-12-17 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                             17 DECEMBER 2018


Proposed Changes to the Organisational Structure

The following section outlines a number of proposed changes to the permanent structure.

Corporate Services Department
 The abolishment of the vacant permanent full time position of GIS Officer, ICT Branch as a
   result of elements of the role now being outsourced, the restructure of the GIS team to realise
   multi skilling opportunities and the increase in resourcing within the Asset Management
   Branch which now incorporates the majority of responsibilities in the vacant position. The
   abolishment of the position will decrease the EFT by 1 EFT;
 The creation of a new permanent part time position of Project Support and Administration
   Officer following an internal review of Administration resources across the Departments. This
   position is required to provide administrative support to the Director and the Department and
   will increase the EFT by 0.6 EFT; and
 The creation of the temporary full time position of Procurement and Contracts Advisor (two
   year term) was an approved PMI in the 2017/18 budget. Approval is now sought to convert
   this position to permanent full time. The position is required to maintain the required level of
   specialist procurement and contract support to the organisation and will increase the EFT by
   1 EFT.

The effect of the proposed changes is to increase the EFT by 0.6 from 41 to 41.6.

Environment and Sustainable Development Department
 The creation of a new permanent part time position of Project Support and Administration
   Officer following an internal review of Administration resources across the Departments. This
   position is required to provide administrative support to the Director and the Department and
   will increase the EFT by 0.6 EFT.

The effect of the proposed change is to increase the EFT by 0.6 from 44 to 44.6

Executive Services Department
 The creation of a new permanent part-time position of Customer Service Liaison Officer (0.6
   EFT) and the corresponding reduction in the EFT for casual Customer Service Officers. This
   is in accordance with the findings and recommendations of the Service Review of the
   Customer Service Branch. This position will not impact the EFT.

There is no effect on the EFT for the Department.

Infrastructure Services Department
 The creation of a new permanent part time position of Administration Support Officer (0.5
   EFT) to provide additional support to the Works Operations Administration Team in the
   administration of tree related requests. In the 2017/18 budget Council approved a PMI to
   provide additional labour hire funding to the Parks and Gardens team to engage
   administration support to better manage tree related issues (i.e. the salary equivalent to 0.5
   of a position). Consistently high volumes of requests and the review of branch operations
   has identified the need for an additional 0.5 EFT Administration Support Officer position on a
   permanent part time basis. While there is currently no provision in the current budget to meet
   this additional salaries cost, the Civil Operations Manager has advised that it can be funded
   from savings within the current budget. A submission will be made to BR3 and to the
   2019/20 budget. The creation of this position will increase the EFT.

The effect of the proposed change is to increase the EFT by 0.5 from 123.8 to 124.3


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