2015-03-03 Infrastructure & Services Committee Agenda

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA   3 MARCH 2015




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INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                            3 MARCH 2015

       Asoher                                     Review of the Cooroy Butter Factory Arts Centre Report | 5

      Summary of approach
      The overall approach to the review included a research, community consultation and
      evaluation. The review adopted an iterative approach, comprising five main phases:
          e  Stage 1: Community Consultation and Identification of Options (August — December
             2014)
          e  Stage 2: Desk research into what other communities in similar arts-related situations
             were doing successfully and how this was being achieved (August — October 2014)
          e  Stage 3: Selection and analysis of community proposals (October — November 2014)
          e  Stage 4: Assessment of proposals, preparation of report and development of paper and
              recommendations to council (December 2014 — January 2015) — Community Services
              project team in discussion with d-sipher.

      Review method
      Council  specified that the   review consider   and  evaluate the   Butter Factory history,
      identification and analysis of potential operating models and consult with residents, local
      artists, businesses, and community organisations.
      Overall, over 150 community members and stakeholders contributed to the consultations. The
      method included:
          1.  Design of a community consultation and engagement method supported by a
             communication strategy and a risk assessment of potential sensitivities (council with
              d-sipher input). Communications included media coverage in local newspapers and the
              direct email distribution of invitations and information to community members on
             council’s mailing lists.
          2.  Desk research —of community arts centres and other models used in similar venues
             and communities and research into additional ideas for the future of the CBFAC (d-
             sipher and council).
          3. Community consultation and identification of initial options (council with d-sipher
              input). Consultation and information included:
                 a.  27th August - a ‘launch presentation and ‘World Café’ workshop that included
                     information on the objectives of the review, and opportunity for questions and
                     contribution of ideas to specific questions
                 b.  September to November - Your Say Noosa, an online discussion open to all
                     community members on Council’s website guided by information and questions
                 c.  meetings with the Mill Board and local Cooroy community members
                 d.  September to December meetings and workshops and with U3A, Noosa
                     Museum, the Cooroy Lower Mill Board (CLM Board) and the Centre for Ceramic
                     Excellence (CCE) proposers to further develop up these options proposed by
                     the community
                 e.  25 November - a public meeting and presentation by council of the process so
                     far, an overview of ideas received, the lead concepts being considered, the
                     review assessment model.

          4. Analysis of all community input and desk research (council with d-sipher input)
          5. Development of a model for assessing CBFAC options - based on a synthesis of the
              literature, evaluation models and community feedback (d-sipher)
          6. Refining options to a small number to develop and investigate in further detail
          7. Development of options — meetings and workshops were held with some of the
              proponents (d-sipher and Council officers)
          8. Reporting to Council.

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