2015-05-26 Planning & Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA     26 MAY 2015




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SRE. CIEL IE — DER. RNS VT LO               ee re                                          _

f)     Details of any contact with a lobbyist must be recorded in the ‘Record of Contact with
       Lobbyists’ form (see Attachment 1) and submitted to the CEO as soon as practicable. In
       circumstances where the CEO is contacted by a lobbyist, the ‘Record of Contact with
       Lobbyists’ form should be provided to the Mayor.
 g)    ‘The lobbyist is to be provided with advice or information that is within the capacity of the staff
       member to provide and which would be freely available to any other party with an interest in
       the matter.
 h)    Information of a confidential nature is not to be released and conversely, if a lobbyist divulges
       confidential information relating to their client this confidentiality should be respected and
       maintained unless disclosure is required by law.
 i)    Council Officers are not to give any commitment or undertaking to a lobbyist that they will act
       in any particular way but will consider the matter in question in accordance with relevant
       legislation, accepted policies, principles and procedures and, in relation to development
       applications, must make it clear to potential developers and lobbyists that they cannot give
       definitive advice about the developer's or lobbyist’s chance of success.
 j)    Gifts or inducements of any kind should not be accepted,
 k)    ‘If it is considered the lobbyist has engaged in conduct that is corrupt, dishonest or illegal, or
       caused or threatened any detriment to the Council Officer, this should be reported to the
       CEO who will inform the Integrity Commissioner of the actions of the lobbyist.
 !)    Where a Council Officer feels uncomfortable or compromised in dealing with an approach by
       a lobbyist, the matter should be immediately escalated to the staff member's immediate
       supervisor,
 m)    If a Council Officer is approached by a lobbyist in an informal setting or chance meeting to
       engage in a lobbying activity, the employee must advise the lobbyist to email Council
       outlining the issue that the lobbyist wishes to raise with Council and request a formal meeting
       take piace.

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