2023-03-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                  7 MARCH 2023


A digital radio System with GPS location services is required to provide:

•    Improved coverage and voice clarity for effective communications over Council’s
     operating area,
•    Geographic location identification, monitoring and reporting of radios and assets,
•    Emergency/distress alerting and priority calling,
•    Lone and remote worker monitoring and alerting,
•    Improved access for communications with other organisations,
•    Increased capacity and reduction in call congestion,
•    Caller identification with alias names,
•    Ease of use with no need to interact with the radio when moving across the region,
•    Range of call types and services,
•    Voice and data capable with low-speed data suitable for text messaging, workforce
     management, telemetry, remote control and alarms.

Requirements to be included as options are:

•    Full redundancy for the location services and messaging system,
•    Deployment of radio System elements at other sites, if required, using an existing tower
     and facility,
•    Integration of Council’s telephone system to the radio system allowing communications
     between desk-based staff and radio Users,
•    Coverage extenders for out of vehicle operations,
•    Long Term Voice Recorders for recording and storage of all voice conversations,
•    Capability to operate the system and terminals with a variety of radio technologies i.e.
     APCO P25, DMR Tier 2 and DMR Tier 3,
•    Drive identification and transmission to location services and messaging system.
•    Docking unit for handheld radios,
•    Secure communications (encryption),
•    Over-The-Air-Programming,
•    On-Call service,
•    Management and administration services.

A range of services is required to ensure the efficient and effective execution of the contract.
The contractor will be required to install all the new system elements and terminals together
with the removal and disposal of old radio infrastructure and terminals. The Contract will also
include a 12-month servicing and maintenance period, with the option of two (2) additional
twelve (12) month maintenance/service periods at Council’s discretion.

The Gravelroad Group Pty Ltd was engaged by Council under the Local Buy ICT Solutions,
Products, Services & New Technologies arrangement (No. LB308) to assist Council with the
development of the contract technical specifications and evaluation of this ITT.

The Contract will be structured in accordance with the Queensland Information Technology
Contracting (QITC) framework and be devised of core deliverables and site options which will
provide flexibility to cater for Council’s budget over multiple financial years.

2.   Procurement Process

In accordance with Chapter 6, Part 3 of the Local Government Regulation (LGR) and Council’s
Procurement Policy, Council invited tenders for the Design, Supply, Install and Service a Digital
Two-Way Radio System with GPS Location Services as schedule of rates contract.




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