2023-03-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                    7 MARCH 2023


Invitation to tenders were advertised via Council’s web page and Noosa Today publication and
issued via the Council VendorPanel e-portal on 22 June 2022, with responses closing on 19
August 2022.

Four (4) suppliers responded to Council’s ITT as follows:
•     Link Enterprise Solutions Pty Ltd;
•     Queensland Radio Services Pty Ltd;
•     Telstra Corporation Limited; and
•     Vertical Telecoms Pty Ltd.

The tenders were evaluated using Council’s Weighted Attribute Evaluation spreadsheet against
the following evaluation criteria and weightings and in accordance with the Strategic
Procurement Plan:

 Criteria                                               Weighting
 Price                                                   40.0%
 Capability & Experience                                 20.0%
 Methodology                                             30.0%
 Health & Safety                                          2.5%
 Environment & Sustainability                             5.0%
 Contribution to Local Economy                            2.5%

The evaluation was conducted by the evaluation panel that consisted of the following members
of staff:
•     Disaster Management Officer (Contract Administrator)
•     Fleet Coordinator (Resigned from Council part way through tender evaluation)
•     Fleet Manager (Replaced the Fleet Coordinator)
•     ICT Manager
•     Gravelroad Group Pty Ltd Senior Consultant (Resigned from Consultancy part way
      through tender)
•     Gravelroad Group Pty Ltd Managing Director (Replaced the Gravelroad Group Pty Ltd
      Senior Consultant)
•     Carbon Reduction Project Officer (Environment & Sustainability Only)
•     Workplace Health and Safety Officer (Safety Only)

Each member of the Evaluation Panel read and declared that they understood and accepted
the probity requirements, which included a declaration of conflicts of interest and confidentiality.

A series of post close clarifications were undertaken to address anomalies and qualifications in
the submissions received, and to ensure all schedule of rates items were priced on the same
basis by all suppliers and to allow a fair comparison.

The ITT requested a schedule of rates to deliver the services sought. Extrapolation of the
schedule of rates based on estimated quantities determined the following total prices:

 Respondent                                      Total Price ($ GST Excl)
 Link Enterprise Solutions Pty Ltd                         1,844,964
 Queensland Radio Services Pty Ltd                           933,299
 Telstra Corporation Limited                               1,262,058
 Vertical Telecoms Pty Ltd                                 2,482,146

The evaluation panel completed the evaluation process and considered Telstra Corporation
Limited to be most advantageous to Council, presenting the best value for money. The
evaluation by the panel is shown in Attachment No.1 - Evaluation Spreadsheet. The evaluation



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