2022-06-16 Ordinary Meeting Agenda

ORDINARY MEETING AGENDA                                                                        16 JUNE 2022


    That Council note the report by the Property Manager to the Services & Organisation
    Committee Meeting dated 7 June 2022 and:
    A.    Apply the exception to the requirement for entering into a medium-sized contractual
          arrangement or large sized contractual arrangement without first inviting written quotes
          or tenders under Section 235 (a) of the Local Government Regulation 2021 as there is
          only one supplier who is reasonably available to provide the service;
    B.    Note while a written quote is not specifically required to engage Section 235 (a) of the
          Local Government Regulation 2012 a formal quotation process is preferred because it:
          1.     Enables an assessment of the quotation to be completed against nominated
                 assessment criteria;
          2.     Provides the opportunity to determine and confirm value for money to Council and
                 the community;
          3.     Supports the principles of transparent and evidence-based decision making;
    C.    Issue a Request for Quotation for Lifeguard Services to Surf Lifesaving Queensland in
          accordance with Section 235 (a) of the Local Government Regulation 2012 given Surf
          Lifesaving Queensland is the only supplier identified by Council as reasonably able to
          provide the service;
    D.    Agree to the quotation assessment criteria and weightings detailed in the report;
    E.    Note the new Lifeguard Services Agreement term is proposed to be for an initial 1 x 5
          year term and an additional 1 x 5 year option (current agreement terms) with the new
          agreement to commence 29 October 2022; and
    F.    Agree to consider a further report at a future round of Council meetings detailing the
          assessment results of Surf Lifesaving Queensland’s Request for Quotation response.



3   2022 – 2023 COMMUNITY GRANTS PROGRAM – COMMUNITY PROJECT GRANTS
    (ROUND ONE) AND THREE-YEAR AGREEMENTS - OVERVIEW
    That Council note the report by the Community Development Manager to the Services &
    Organisation Committee Meeting dated 7 June 2022 regarding Round One 2022-23
    Community Project Grants and the Three-Year Alliance, Signature and Festive Season
    Agreements subject to adoption of Council’s 2022/23 budget.



4   2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
    (ROUND ONE) - EVENTS
    In accordance with Chapter 5B of the Local Government Act 2009, Cr Stewart provided the following
    declaration to the meeting of a declarable conflict of interest in this matter:
    I, Cr Stewart, inform the meeting that I have a declarable conflict of interest in this matter in relation to
    the funding recommendation to Noosa Rugby Union Club Inc. My husband is a member and sponsor
    and my son plays for this club. Although I have a declarable conflict of interest, I do not believe a
    reasonable person could have a perception of bias because I believe I do not stand to receive a personal
    benefit or loss in relation to this funding. Therefore, I will choose to remain in the meeting room. However,
    I will respect the decision of the meeting on whether I can remain and participate in the decision.
    That Council note the report by the Community Development Manager to the Services &
    Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-23
    Community Project Grants – Events provided in Attachment 1 to this report subject to adoption
    of Council’s 2022/23 budget.


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