2019-02-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                           12 FEBRUARY 2019


REPORT
Pursuant to section 257(4) of the LGA, Delegations to the CEO by Council must be reviewed
annually by the local government. This ensures that the Delegations align with any relevant
legislative changes and new legislation enacted during the previous year. Council previously
adopted its current delegations at the Ordinary Meeting of 21 December 2017.
Council’s Delegations Register
In accordance with the LGA, Council has in place a Register of Delegations recording all
delegations made by the Council to the CEO, and the delegations which the CEO has on
delegated to various employees. The Register of Delegations must be made available to the
public for review upon request.
Pending adoption by Council, the New Delegations of Authority, updated Delegations of
Authority, and the reviewed Delegations of Authority (provided at Attachments 1 to 3) will be
included into Council’s Delegations Register. The CEO will then, where appropriate, on-delegate
various powers to relevant positions within the organisation to ensure efficient operations.
2019 Annual Delegations Review Process
LGAQ provides local governments with a ‘Delegations Register Service’. This service outlines all
possible delegable powers within the list of local government related legislation in the following
two documents:
(a)   The Register of Delegations – Council to CEO; and
(b)   The Register of Delegations – CEO to Employee or Contractor.
LGAQ engages King & Company Solicitors to provide assurance that its Delegation Registers
are up to date and can be relied upon by local governments. LGAQ undertakes comprehensive
reviews of its Delegations Register each year. Updates to the LGAQ register may result from:
1.    Changes to relevant State legislation; or
2.    Improvements to the register as identified by King and Company Solicitors.
LGAQ provides that it is unlikely that all of the powers identified in its Delegation Registers will be
applicable to any one Council, and it is up to each particular Council to decide the powers that
are relevant to its operations and are required to be delegated. In not delegating a particular
power of a local government, Council alone (not the CEO) may exercise the power in the event
that it is required to be exercised by the organisation. Practically speaking this means that a
report needs to go to Council for a decision on that matter.
The Governance Team recently completed the prescribed annual review of delegations for the
2019 period. The review process is outlined in the following diagram.

                                    LGAQ via King and Company makes updates to its Delegation Registers.




                Governance Team reviews LGAQ updates and determines in consultation with relevant operational teams , Directors
                                       and CEO whether the update is required and apprioriate timing.



                   Where changes to the register are appropriate for Noosa Council, a new Delegation of Authority or an updated
                 Delegation of Authority is prepared, which outlines the relevant powers to be delegated, and is reported to Council
                                                                    for approval.


            Once the delegation is approved by Council, the CEO where relevant and appropritate will on delegate the authority to
                                 exercise that power to various positions within the organisational structure.



Diagram 2: Governance Team Delegation Review Process.

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